19AQMM21R0085.pdf

19AQMM21R0085

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

19AQMM21R0085 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

03/01/2021

6. REQUISITION/PURCHASE NUMBER

CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until

____ local time __03/31/2021__

10. FOR

INFORMATION

E-MAIL:

A. NAME

Khoa D Tran 703-875-5854

B. TELEPHONE (NO

COLLECT CALLS)

C. E-MAIL ADDRESS

TranKD@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES Contract B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSF DELIVERIES OR PERFORMANCE

L INSTRS., CONDS., AND NOTICES TO OFFERORSG CONTRACT ADMINISTRATION DATA

M EVALUATION FACTORS FOR AWARDH SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

24. ADMINISTERED BY (if other than Item 7) CODE: IPP

IPP

Invoices to be uploaded to Invoice Processing Platform at http://www.ipp.gov

CHARLESTON, SC 29415

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Khoa D Tran (Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

03/01/2021 IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

CGFS : : CGFS

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B-002 Option Year Increases B-003 Defense Base Act Insurance B-004 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (Indefinite Quantity Contract) B-007 RATE FOR INDEFINITE DELIVERY CONTRACTS (Time-and-Materials/Labor-Hour) B-008 TRAVEL COSTS (Time-and-Materials/Labor-Hour)

B-010 TYPE OF CONTRACT

C Descriptions/Specifications/Statement of Work C-001 Statement of Work C-002 Risk Mitigation Strategy

D Packaging and Marking

D-002 MARKING OF REPORTS

E Inspection and Acceptance 52.246-6 Inspection - Time-and-Material and Labor-Hour (May 2001) E-001 Inspection and Acceptance

F Deliveries or Performance Section F Deliveries or Performance

G Contract Administration Data G-002 Contract Administration

G-003 NONDISPLACEMENT OF QUALIFIED WORKERS

INV-IPP ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS

TO IMPLEMENT USAGE OF THE INVOICE PROCESSING PLATFORM

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G-001 ORDERING PROCEDURES

H Special Contract Requirements

H-016 KEY PERSONNEL

H-032 ORGANIZATIONAL CONFLICT OF INTEREST - General

I Contract Clauses

652.243-70 NOTICES (AUG 1999)

52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-7 Anti-Kickback Procedures (May 2014) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014) 52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.242-13 Bankruptcy (July 1995) 52.244-5 Competition In Subcontracting (Dec 1996)

652.216-71 PRICE ADJUSTMENT (AUG 1999)

652.228-71 WORKER'S COMPENSATION INSURANCE (DEFENSE BASE ACT) - SERVICES

(FEB 2015)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

52.203-16 Preventing Personal Conflicts of Interest (Dec 2011) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) 52.212-3 Offeror Representations and Certifications-Commercial Items (Nov 2020) 52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2018) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Nov 2020) 52.216-18 Ordering (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Aug 2012) 52.252-6 Authorized Deviations in Clauses (Apr 1984)

J List of Attachments

J - 001 ATTACHMENTS

K Representations, Certifications, and Other Statements of Offerors or Respondents

52.237-8 Restriction on Severance Payments to Foreign Nationals (Aug 2003) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) 52.204-8 Annual Representations and Certifications (Oct 2018) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.204-7 System for Award Management (Oct 2018) 52.222-46 Evaluation of Compensation for Professional Employees (Feb 1993) 52.233-2 Service of Protest (Sept 2006)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

L-001 INSTRUCTIONS TO OFFERORS

L-006 QUESTIONS REGARDING SOLICITATION

L-013 COMMUNICATION CONCERNING SOLICITATION

52.212-1 Instructions to Offerors-Commercial Items (Jun 2020)

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990) 52.212-2 Evaluation-Commercial Items (Oct 2014)

M-000 EVALUATION FACTORS & BASIS FOR AWARD

Line Item Summary

Solicitation Number:

19AQMM21R0085

Contract Number: Title: BWC ADVISORY AND

MISSION SUPPORT SERVICES

Date of Solicitation:

03/01/2021

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 Base Period - Regular hours, OT hours and ODCs The contractor shall furnish all labor categories listed at, and at the regular and overtime hourly rates indicated in, Section J - Labor Categories and Pricing. This line item includes all ODCs as defined on each task order.

Funding will be provided at the task order level for the labor categories, SOW requirements and ODCs specified on each task order.

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

1001 First Option Period - Regular hours, OT hours and ODCs The contractor shall furnish all labor categories listed at, and at the regular and overtime hourly rates indicated in, Section J - Labor Categories and Pricing. This line item includes all ODCs as defined on each task order.

Funding will be provided at the task order level for the labor categories, SOW requirements and ODCs specified on each task order.

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

2001 Second Option Period - Regular hours, OT hours and ODCs The contractor shall furnish all labor categories listed at, and at the regular and overtime hourly rates indicated in, Section J - Labor Categories and Pricing. This line item includes all ODCs as defined on each task order.

Funding will be provided at the task order level for the labor categories, SOW requirements and ODCs specified on each task order.

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

B-001 - Labor Categories

The labor rates specified herein are fixed hourly rates which include the following: wages, indirect costs (including overhead, fringe benefits and general and administrative expenses), and profit.

The Contractor and/or the Government may request adding to or deleting from the labor categories listed in Schedule B. If categories are added, the parties will negotiate the labor rate of said categories prior to incorporation into the contract.

All new labor rates shall be calculated in the same manner as in the Contractor's cost proposal submitted in response to the solicitation. The profit/fee rate shall be the same as in the Contractor's cost proposal submitted in response to this solicitation.

B-002 - Option Year Increases

The contract employer shall make the determination on FLSA status.

The Service Contract Act (SCA) requires contractors and subcontractors performing services on prime contracts in excess of $2,500 to pay service employees in various classes no less than the wage rates and fringe benefits found prevailing in the locality, or the rates (including prospective increases) contained in a predecessor contractor's collective bargaining agreement. The Department of Labor (DOL) issues wage determinations on a contract-by-contract basis in response to specific requests from contracting agencies. These determinations are incorporated into the contract. The contractor shall comply with applicable SCA provisions at all times.

The Fair Labor Standards Act (FLSA) establishes minimum wage, overtime pay, recordkeeping, and child labor standards affecting full-time and part-time workers in the private sector and in Federal, State, and local governments. Some positions under this contract are under the purview of the FLSA, and others are exempt. It is the contractor’s responsibility to comply with applicable FLSA wage provisions at all times, even if applicable prevailing wages have not been incorporated into the contract.

The contractor shall clearly indicate and label which positions/labor categories are covered by, or exempt from, the FLSA on any and all proposals and on the list of labor categories incorporated into the contract. In accordance with the terms and conditions of the IDIQ, contract option year hourly rates will be adjusted as follows:

FLSA EXEMPT POSITIONS

The maximum salary hourly rates shall be in accordance with the US Office of Personnel Man- agement (OPM) General Schedule (GS) Locality Pay table for Grades 7 through 15 (steps 1 through 10) and the Executive Schedule (ES)(levels V-I) for the geogrphical area specified on each task order, found at www.opm.gov.

If and when the rates on the GS and ES pay tables are adjusted by Executive Order, then the contractor may submit revised rates accordingly. After negotiations with the contracting officer, the salary rate may be adjusted using the same rate adjustments provided by OPM for the GS and ES pay tables.The new rates will be incorporated and in effect after modification to the IDIQ contract.

The new rates will apply to any new Task Orders issued after modification is complete.

Existing Task Orders rates may be adjusted at the exercise of any subsequent Option Periods. Adjustments to labor rates will not be retro active and will be effective as per the modification signed by the Contracting Officer.

POSITIONS GOVERNED BY WAGE DETERMINATION

As defined by the FLSA and the SCA, certain contract labor categories are required to pay the wage rates established by DOL Wage Determination (WD15-4281, as amended). Contract rates will be adjusted in accordance with the terms and conditions of the amended wage determination.

The contractor shall monitor DOL’s Wage Determinations OnLine website (https://www.wdol.gov/sca.aspx) on a monthly basis for any changes to the applicable wage determination.

If the amended wage determination rates are higher than the current contract rates for applicable labor categories, the Contractor shall provide the updated rates for the overall contract, as well as the rates for each affected task order, by labor category, as a modification request to the contracting officer.

The Contractor shall notify the Contracting Officer of any rate increase, or decrease, claimed within 30 days after a new wage determination is issued. The notice shall contain a statement of the amount claimed and the change in fixed hourly rates, and any relevant supporting data, including payroll records, that the Contracting Officer may reasonably require.

Upon agreement of the parties, the contract hourly rates shall be modified in writing. The Contract- or shall continue performance pending agreement on or determination of any such adjustment and its effective date. New applicable rates will be incorporated to the IDIQ, and in effect, after fully executed modifica- tion to the IDIQ. Affected task orders will be modified accordingly to reflect new wage determination rates, and to provide funding for increased rates, as applicable.

(End of clause)

B-003 - Defense Base Act Insurance

If Defense Base Act Insurance is required, it will be ordered at the Task Order Level in accordance with DOSAR 652.228-71. The Contractor shall procure Defense Base Act (DBA) insurance directly from a Department of Labor (DOL) approved insurance provider. Approved providers can be found at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

B-004 - MINIMUM AND MAXIMUM CONTRACT AMOUNTS (Indefinite Quantity Contract)

Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below.

The Department does not guarantee any other work during the base period or the option years.

The minimum order amount the contractor must accept is $1,000.00

The maximum order amount the contractor must accept is $500,000.00

The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services not to exceed $2,000,000.00.

(end of clause)

B-007 - RATE FOR INDEFINITE DELIVERY CONTRACTS (Time-and-Materials/Labor-Hour)

(a) The labor rates specified herein are fixed hourly rates which include the following: wages, indirect costs (including overhead, fringe benefits and general and administrative expenses), and profit.

(b) In accordance with FAR 52.232-7 "PAYMENTS UNDER TIME AND MATERIAL AND LABOR-HOUR CONTRACTS," the Contractor shall only voucher for the time of the personnel whose services are applied directly to the work called for in individual delivery orders and accepted by the Contracting Officer's Representative (COR). The Government shall pay the Contractor for the life of a delivery order at rates effective when the delivery order was issued, unless the delivery order is modified to incorporate rates adjusted pursuant to FAR 52.222-43 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS)," or FAR 52.222-44 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT," as applicable. The Contractor shall maintain time and labor distribution records for all employees who work under the contract. These records shall document time worked and work performed by each individual on each delivery order.

(end of clause)

B-008 - TRAVEL COSTS (Time-and-Materials/Labor-Hour)

1. All CONUS and OCONUS travel shall be pre-approved with a request from the Contract Firm to the COR for final approval.

Funds must be available before travel commences. All travel will be in accordance with the Federal Travel Regulation. Travel under this contract is defined as Contractor air and ground transportation, lodging, meals and incidental expenses, and passport/ visa costs.

2. The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

3. The Contractor shall be paid allowable travel costs in accordance with FAR 31.205-46.

4. When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50 mile radius of the Contractor employee's regular place of performance and does not include daily commuting or associated costs.

5. The Government will reimburse the Contractor for Contractor employee's travel time to or from other authorized work locations; except that for labor categories which are exempt from the Fair Labor Standards Act (FSLA), a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or temporary layovers for the convenience of the Contractor by FLSA exempt contractor employees except as authorized by the Federal Travel Regulations.

6. For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from starting point to destination. Other related miscellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

7. Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay if and to the extent requested and allowed, will be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S. Department of State Standardized Regulations (Government Civilians, Foreign Areas).. Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G and A) or fee/profit.

8. The Government will pay the Contractor, under the applicable ODC-Travel CLIN(s), for each Contractor employee’s travel time to or from authorized work locations as long as the following are met:

i. Payment of travel time described herein is in accordance with the Contractor’s established travel policy.

ii. Travel time begins no earlier than two (2) hours prior to the scheduled departure time and concludes upon arrival to the initial destination point (e.g., airport) at the place of performance.

iii. The Government will not pay more than eight (8) hours per day per Contractor employee for travel time. See 29 CFR 785.39 Travel away from home community.

iv. The Government will pay for a Contractor employee’s travel time that is outside the employee’s regular working hours, as long as it the travel and duty day do not extend beyond 8 hours.

v. The Government will not pay a Contractor employee for more than the number of hours in the employee’s normal workweek. “Number of hours” includes productive time hours, travel time hours, and paid time off hours (e.g., sick, vacation, holiday), without COR/CO approval.

vi. Exceptions shall be authorized in advance, and in writing by the Contracting Officer.

Travel estimate template is found in Section J and will be used for all travel estimates and must be pre-approved before travel commences.

(end of clause)

B-010 - TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity (IDIQ) contract, as defined in FAR 16.504 (Indefinite-Quantity Contracts), for commercial items. Contract types for the individual task orders will fall under one or more of the following, depending on the type, complexity, and urgency of the task order requirement: fixed-price, cost-reimbursement, labor-hour, and time-and-materials. Task order requirements will be conveyed and administered at the task order level.

(end of clause)

Section C - Descriptions/Specifications/Statement of Work

C-001 - Statement of Work

STATEMENT OF WORK (SOW)

FOR

BIOLOGICAL AND TOXIN WEAPONS CONVENTION (BWC)

SPECIALIZED ADVISORY AND MISSION SUPPORT SERVICES

SECTION 1 Description of Services/General

1.0 Goals and Scope:

The goals of this solicitation are twofold. First, the Government seeks to obtain contractor advisory and BWC subject matter expertise in its deliberations relating to identifying which countries shall receive assistance; assessing the status of those countries’ existing national implementation measures, and monitoring developments pertaining to the success of the project following the delivery of the pilot assistance projects. Second, the Government is seeking technical support and assistance necessary to design, develop, and deliver tailored pilot assistance projects to such countries as are selected by the Government.

Pursuant to the terms of the IDIQ, the Contractor will provide a broad array of services to support and assist the government in achieving the goals and fulfilling its needs in the delivery of pilot assistance projects of countries selected by the Government. The services, will include, but are not necessarily limited to, performance of work within the scope of the task descriptions and activities set forth below:

2.0 Requirements:

Task 1-Advisory, Assistance, Research, and Analysis Services The Contractor shall provide the Government with advisory services and subject matter expertise related to the respective national implementation strategies and progress regarding their BWC legal obligations by States Parties to the BWC. All work shall be done at the direction of the Government. This shall include:

a) Undertaking research and reporting on national BWC implementation at the direction of the Government. Further, such research and reporting may include a review of checklists and/or country surveys to identify gaps in existing legislation; the state of their national legislation and regulations; and gaps that exist in national regulatory or enforcement capabilities.

b) Additional subjects of research and reporting to include national BWC-related criminal statutes, licensing, biosafety and biosecurity, export controls, oversight of science, and enforcement measures, to be done at the direction of the Government.

c) Assessing the status of the selected countries’ existing national implementation measures, and monitoring developments in the progress of those countries directly as a result of the project following the delivery of the pilot assistance projects contemplated in Tasks 2 Below at the direction of the Government.

d) Recommending a list of recipient countries drawing from candidates and using criteria provided by the Government.

e) Developing and proposing pilot assistance project Task Order Request for Proposals (TORPs). This will entail doing the initial concept work for the pilot assistance project, to include a technical approach, a management approach, and a cost proposal. The Government will consider the Contractor’s proposal. If it is acceptable, the Government will direct the Contractor to develop and deliver the pilot assistance project through the issuance of a Task Order under Task 2.

f) Undertaking quarterly project overview meetings with the Government at the Department of State headquarters in Washington, D.C.

g) Undertaking regular project-related e-mail correspondence with the designated representatives of the Government.

Task 2: Design and Delivery of Pilot Assistance Projects The Contractor shall provide services necessary for the planning and arrangement of logistical on issuance of Task Order(s) (TO).

Specifically, the Contractor shall be responsible for undertaking logistics associated with the delivery of the pilot assistance project, including identifying a venue, supporting any necessary travel, accommodation, Meals and Incidental Expenses (M&IE) of the foreign national beneficiaries of the pilot assistance project, and providing any necessary translation services. This shall include identification of a venue and development of a proposed schedule. The Contractor’s logistics and planning for the pilot assistance project requires prior review and approval by the Government. Please note that multiple pilot assistance projects may occur simultaneously.

Additionally, within 60 days after the delivery of individual pilot assistance projects, the Contractor will deliver to the Government a report describing the project as set forth in the Schedule of Deliverables of each task order. The report shall, at a minimum include,

a) The Contractor’s assessment of the relative success or failure of the project;

b) Any comments or questions received by foreign government officials; and

c) Recommendations for proposed follow-on work.

3.0 Places of Performance:

For Task 1, the Contractor shall perform the majority of the work at its own facilities. Exceptions include the quarterly progress meetings, which shall take place at Department of State (DoS) headquarters. Any other travel required by the Contractor exceeding 50 miles undertaken under Task 1 shall require the explicit prior authorization by the DoS.

For Task 2, the Government will designate the place of performance in each Task Order issued. The place of performance for a given Task Order could be any location around the world. Generally, the work shall be performed in the national capital of the beneficiary of the Task 2 pilot assistance project(s).

(End of SOW)

C-002 - Risk Mitigation Strategy

Required Risk Mitigation:

Contractor personnel must, in all instances take all reasonable action to avoid both the appearance of an Organizational Conflict of interest as well as an actual conflict of interest. This requirement applies to all contractor personnel as well as subcontractor personnel performing on their behalf.

Federal Acquisition Regulation (FAR) 7.503 lists functions that are considered to be inherently governmental. Contracts should not be used to perform any of those functions. The following is a list of examples of functions generally not considered to be inherently governmental functions. However, certain services and actions that are not considered to be inherently governmental functions may approach being in that category because of the nature of the function, the manner in which the contractor performs the contract, or the manner in which the Government administers contractor performance. This list is not all inclusive and not all strategies will apply to every situation:

If in the performance of this Contract / Task Order the contractor is providing Services that:

- Involve or relate to budget preparation, including workload modeling, fact finding, efficiency studies, and should-cost analyses, etc.

- Services that involve or relate to reorganization and planning activities;

- Services that involve or relate to analyses, feasibility studies, and strategy options to be used by agency personnel in developing policy.

- Services that involve or relate to the development of regulations.

The contractor shall make all parties aware that all decisions are made by the Department. In addition the contractor shall:

1. Provide written status updates documenting progress and any issues or concerns that may affect schedule or budget;

2. Schedule interim meetings (at least monthly) with the COR to review progress and make course corrections as necessary:

If in the performance of this Contract / Task Order the contractor is providing information regarding agency policies or regulations, such as attending conferences on behalf of an agency, conducting community relations campaigns, or conducting agency training courses

The contractor shall identify their contractor affiliation on name tags and presentation materials as well as identify their affiliation at meetings, courses, and conferences.

If in the performance of this Contract / Task Order the contractor is providing Services that involve or relate to the development of regulations:

1. Provide written status updates documenting progress and any issues or concerns that may affect schedule or budget;

2. Schedule interim meetings (at least monthly) with the COR to review progress and make course corrections as necessary.

If in the performance of this Contract / Task Order the contractor is providing services in support of acquisition planning.

1. The contractor shall vet recommendations through panel of government personnel.

2. The contractor shall ensure that all employees review for assignments for a potential conflicts of interest to ensure contractor is not supporting a program it will subsequently bid on without further mitigation.

3. Report any potential conflict of interest, in writing, to the designated company point of contact, and the COR.

Section D - Packaging and Marking

D-002 - MARKING OF REPORTS

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program office(s).

(e) All reports become the property of the Department. Reports shall not contain any markings or legends which restrict the Department's use of such reports in any way.

(end of clause)

Section E - Inspection and Acceptance

Clause Title Fill-ins

52.246-6 Inspection - Time-and-Material and Labor-Hour (May 2001)

E-001 - Inspection and Acceptance

The GTM will review all deliverables for their completeness, accuracy, format, and acceptable content. The contractor shall correct any deficiencies as directed by the GTM and shall resubmit the deliverable item no later than a mutually-agreed upon date.

Inspection and Acceptance All work hereunder shall be subject to review by the Government. Acceptance of the deliverables and final report shall be made in writing by the Contracting Officer's Technical Representative and submitted to both the Contractor and Contracting Officer.

Inspection will be performed IAW FAR 52.246-6 Inspection of Services -Time and Material and Labor Hour (May 2001).

Section F - Deliveries or Performance

Section F - Deliveries or Performance

F.1 Term of Basic Contract The term of this IDIQ contract is one year with two (2) one year options. This is not a multi-year contract as defined by FAR Part

17.1. Each option year may be issued with performance periods up to twelve months.

F.2 Task Order Period of Performance The term for each task order placed under the Basic Contract shall be specified in the individual task order. Under no circumstances may a task order be placed under the Basic Contract if the Basic Contract has expired, or has been terminated or cancelled by the Government. No task order may exceed three (3) years, inclusive of options, from the date that the Order is placed. Conversely, no task order may extend more than twelve (12) months after the expiration of the Basic Contract as shown below:

Issued in Base Year: Base and up to 2 Options Issued in Option Year 1: Base and up to 2 Options Issued in Option Year 2: Base and up to 1 Options

No option period will extend past 12 months after the end date of this contract if all available contract option periods are exercised.

F.3 Place of Performance The place of performance will be specified in each individual Order.

F.4 Deliverables Schedule of Deliverables – The Schedule of deliverables for the IDIQ and Task Orders as issued is as follows;

Deliverable Recipient Deadline Task 1 BWC Subject Matter Expertise and Advice COR, GTM, and COR-designated representatives of BPS Ongoing

Reports and Analyses COR, GTM, and COR-designated representatives of BPS

30 days following the request to perform

Pilot Assistance Project Task Order Proposals

COR, GTM, and COR-designated representatives of BPS

The Government shall stipulate the deadline at such time as when the Government’s issues the Task Order Request for Proposals

Quarterly Progress Meetings COR, GTM, and COR-designated representatives of BPS, at Department of State HQ in Washington, DC

Quarterly during the lifetime of the Period of Performance

Task 2 Pilot Assistance Project To be specified by the TO The Government shall stipulate the deadline when the Task Order is issued.

After-Action Report Government 60 days following the conclusion of the

Project

Section G - Contract Administration Data

G-002 - Contract Administration

G.2.1 General This section provides guidance regarding contract administration for the Basic Contract, and where applicable, for each Order placed under the Basic Contract. Additional contract administration requirements may be specified in each Order. Costs associated with these requirements shall not be billed as a direct cost to the Government.

Pursuant to FAR 16.504(a)(4)(vi), only authorized users may place Orders under the Basic Contract. In order to qualify as an authorized user, a duly warranted Contracting Officer (as that term is defined in FAR 2.1) in good standing must have an appropriate signed delegation of authority from the Department of State Contracting Officer. This Basic Contract is for use by Department of State only.

G.2.2 Roles and Responsibilities This section describes the roles and responsibilities of Government personnel after Basic Contract award. The Government may modify the roles and responsibilities at any time during the period of performance of the Basic Contract.

G.2.2.1 Contracting Officer The Department of State Contracting Officer is the sole and exclusive government official with actual authority to award the Basic Contract and individual Orders.

G.2.2.2 Contracting Officer’s Representative and Government Task Manager The Department of State Contracting Officer may designate a Contracting Officer’s Representative (COR) and a Government Task Manager (GTM) to provide certain assistance to the Contracting Officer for that Order. The specific rights and responsibilities of the COR andGTM for each order shall be described in writing, which upon request shall be provided to the Contractor. Neith the COR nor the GTM has no actual, apparent or implied authority to bind the Government. GTMs are not authorized to provide any guidance regarding the observance of legal holidays and facility closures, and are prohibited from directing contractor personnel in such circumstances.

G.2.3 Monthly Progress Report

(a) The Contractor shall furnish a monhtly report in accordance with Section F deliverable.

(End of clause)

G-003 - NONDISPLACEMENT OF QUALIFIED WORKERS

Consistent with the efficient performance of this contract, the contractor and its subcontractors shall, except as otherwise herein, in good faith offer those professional service employees employed under the predecessor contract whose employment will be terminated as a result of award of this contract or the expiration of the contract under which the employees were hired, a right of first refusal of employment under this contract in positions for which employees are qualified.

INV-IPP - ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS TO IMPLEMENT

USAGE OF THE INVOICE PROCESSING PLATFORM

(a) Definitions. As used in these instructions (1)”Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of these instructions, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP) at www.ipp.gov. Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with the IPP application can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866)973-3131. The Contractor shall ensure that its supporting documentation conforms to IPP requirements. IPP accommodates up to 25 supporting attachments per invoice, individual attachment file size may not exceed ten megabytes (10mb). If the Contractor assesses that their supporting documentation will not reasonably conform to IPP requirements, the Contractor shall contact the Contracting Officer to explore possible alternatives.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

[End of instructions]

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR duties at the IDIQ Base contract will be designated from the Program Office by the Contracting Officer.

(c) A Program Office COR will be designated for each task order at the task order level.

(End of clause)

G-001 - ORDERING PROCEDURES

ORDERING PROCEDURES

The Government will direct the Contractor to undertake work performed under this award via Task Order (TO). The Government will issue all Task Orders in writing. The following procedures apply relating to the issuance of a TO:

1. The Government anticipates that the Task 1 TO will be issued at time of award.

1. Under Task 1, the Government will from time-to-time direct the Contractor to prepare a Task Order Request for Proposal (TORP) for the design and delivery of a pilot assistance project to a beneficiary country as specified by the Government.

1. After receiving the request to develop a TORP from the Government, the Contractor prepares the TORP. The TORP shall consist of two physically separate documents, as follows:

1. Technical/Management Proposal: This document shall provide all information necessary to explain the Contractor’s approach to the pilot assistance project outlined in the TORP, and the anticipated period of performance to complete all work specified in the TORP. It shall include both the proposed technical and management approach for the pilot assistance project. The section of the TORP containing the Contractor’s technical approach shall not exceed 10 pages and the section of the TORP containing the Contractor’s management approach shall not exceed 5 pages.

1. Cost/Price Proposal: This is the only document in which cost/pricing information may appear. In this document, the Contractor shall detail the labor categories that it anticipates using in performance of the Task Order, the number of hours of each labor category proposed, a comprehensive listing of all materials and equipment it anticipates using, the cost for those materials and equipment, and any anticipated travel-related expenses. The Cost/Price Proposal shall include pricing out logistics associated with the delivery of the pilot assistance project, including the cost of hiring a venue, supporting any necessary travel, accommodation, Meals and Incidental Expenses (M&IE) of the foreign national beneficiaries of the pilot assistance project, and providing any necessary translation services. All proposed labor rates will be based on the Contractor’s published commercial rates, and thus will be inclusive of all elements of indirect cost and profit.

1. The Government shall stipulate the deadline for individual TORPs when it directs the Contractor to prepare a TORP. The Contractor shall submit simultaneous copies of the proposal to the Contract Specialist and Contracting Officer’s Representative

(COR).

1. The CO, together with the COR and other designated evaluators will evaluate the proposal for realism and reasonableness.

Once the Government determines that the proposal is realistic and reasonable, and following any necessary negotiations, the CO will issue a TO. The Contractor shall not perform any work until a formal Task Order has been executed between the Department of State (DoS) CO and a duly authorized representative of the Contractor, except when the DoS CO has otherwise given express authorization to the Contractor to proceed. Any work conducted absent such authorization may be subject to ratification by the Department of State Procurement Executive, as outlined in FAR 1.602-3 and DOSAR 601.602-3, and any expenses incurred may not be eligible for reimbursement.

Section H - Special Contract Requirements

H-016 - KEY PERSONNEL

(1) The Contractor shall assign to this contract the following key personnel:

Project Manager, Deputy Project Manager, Lead BWC Subject Matter Expert, and Training Lead

Additionally, the contractor may propose up to two additional Key Personnel for this IDIQ. The Contractor shall not construe the assignment of Key Personnel as precluding the assignment of other personnel to this contract on an as-needed basis. In the management section of their proposal, the Contractor shall explain how they propose to staff the requirements as explicated in Tasks 1 and 2 above.

(2) The Contractor agrees that a partial basis for award of this contract is the list of key personnel proposed. Accordingly, the Contractor agrees to assign to this contract those key persons whose resumes were submitted with the proposal necessary to fulfill the requirements of the contract. No substitution shall be made without prior notification to and concurrence of the Contracting Officer. During the first ninety days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

(3) All proposed substitutes shall meet or exceed the qualifications of the person to be replaced. The Contracting Officer shall be notified in writing of any proposed substitution at least forty-five days, or ninety days if a security clearance is to be obtained, in advance of the proposed substitution. Such notification shall include:

(1) an explanation of the circumstances necessitating the substitution;

(2) a complete resume of the proposed substitute; and

(3) any other information requested by the Contracting Officer to enable him to judge whether or not the Contractor is maintaining the same high quality of personnel that provided the partial basis for award.

(end of clause)

H-032 - ORGANIZATIONAL CONFLICT OF INTEREST - General

(a) The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circumstances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall include a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

(c) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contracting Officer, the Government may terminate the contract for default.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts.

(end of clause)

Section I - Contract Clauses

Clause Title Fill-ins

652.243-70 NOTICES (AUG 1999)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-7 Anti-Kickback Procedures (May 2014)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper

Activity (May 2014)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014)

52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct

2010)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May

2011)

52.242-13 Bankruptcy (July 1995)

52.244-5 Competition In Subcontracting (Dec 1996)

652.216-71 PRICE ADJUSTMENT (AUG 1999)

652.228-71 WORKER'S COMPENSATION INSURANCE (DEFENSE BASE ACT) -

SERVICES (FEB 2015)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

52.203-16 - Preventing Personal Conflicts of Interest (Dec 2011)

(a) Definitions. As used in this clause--

"Acquisition function closely associated with inherently governmental functions" means supporting or providing advice or recommendations with regard to the following activities of a Federal agency:

(1) Planning acquisitions.

(2) Determining what supplies or services are to be acquired by the Government, including developing statements of work.

(3) Developing or approving any contractual documents, to include documents defining requirements, incentive plans, and evaluation criteria.

(4) Evaluating contract proposals.

(5) Awarding Government contracts.

(6) Administering contracts (including ordering changes or giving technical direction in contract performance or contract quantities, evaluating contractor performance, and accepting or rejecting contractor products or services).

(7) Terminating contracts.

(8) Determining whether contract costs are reasonable, allocable, and allowable.

"Covered employee" means an individual who performs an acquisition function closely associated with inherently governmental functions and is--

(1) An employee of the contractor; or

(2) A subcontractor that is a self-employed individual treated as a covered employee of the contractor because there is no employer to whom such an individual could submit the required disclosures.

"Non-public information" means any Government or third-party information that--

(1) Is exempt from disclosure under the Freedom of Information Act (5 U.S.C. 552) or otherwise protected from disclosure by statute, Executive order, or regulation; or

(2) Has not been disseminated to the general public and the Government has not yet determined whether the information can or will be made available to the public.

"Personal conflict of interest" means a situation in which a covered employee has a financial interest, personal activity, or relationship that could impair the employee's ability to act impartially and in the best interest of the Government when performing under the contract. (A de minimis interest that would not "impair the employee's ability to act impartially and in the best interest of the Government" is not covered under this definition.)

(1) Among the sources of personal conflicts of interest are--

(i) Financial interests of the covered employee, of close family members, or of other members of the covered employee's household;

(ii) Other employment or financial relationships (including seeking or negotiating for prospective employment or business); and

(iii) Gifts, including travel.

(2) For example, financial interests referred to in paragraph (1) of this definition may arise from--

(i) Compensation, including wages, salaries, commissions, professional fees, or fees for business referrals;

(ii) Consulting relationships (including commercial and professional consulting and service arrangements, scientific and technical advisory board memberships, or serving as an expert witness in litigation);

(iii) Services provided in exchange for honorariums or travel expense reimbursements;

(iv) Research funding or other forms of research support;

(v) Investment in the form of stock or bond ownership or partnership interest (excluding diversified mutual fund investments);

(vi) Real estate investments;

(vii) Patents, copyrights, and other intellectual property interests; or

(viii) Business ownership and investment interests.

(b) Requirements. The Contractor shall--

(1) Have procedures in place to screen covered employees for potential personal conflicts of interest, by--

(i) Obtaining and maintaining from each covered employee, when the employee is initially assigned to the task under the contract, a disclosure of interests that might be affected by the task to which the employee has been assigned,…