QA's_19AQMM18R0228_-_Anwsers.xlsx
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19AQMM18R0228 Response to Questions
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Q&A's- June2018
| Operation Base- DIRAN INT & Facatativa Solicitation # 19-AQMM-18-R-0228 Q&A's | ||||
| # | Reference | Subject | Question | Response |
| 1 | Are Work Stations WS-1 thru WS-3 and WS-1 thru WS-4 for DIRAN INT Bogota and Facatativa, respectively, shown in drawings TDI-601, System Architecture, to be included in this proposal or are these work stations the ones that personnel attending meetings in the Operations Center will have with them? | The workstations are part of the scope of work and are specified in Section 27 22 23. | ||
| 2 | Paragraph 2.4.1 of specification section 27 41 16 (Integrated Audio-Video Systems and Equipment) calls for Electro-Voice, a brand of Bosch, as the only approved manufacturer. May we include in the proposal other manufacturer’s equipment with similar tech specs as the ones of the Electro-Voice mentioned in this specification section? | Contractor can propose equivalent equipment of diffent brands that complies with the same specifications. | ||
| 3 | Please clarify the type of video wall installation supports shown in drawing TTV-501 and TTV-502 of Bogota and Facatativa project locations, respectively. Do video wall mount supports have to be adjustable push-out type? | The video wall mount shall be adjustable vertically and horizontally and shall be push out types. | ||
| 4 | Paragraph 2.3.1 of specification section 27 41 16 (Integrated Audio-Video Systems and Equipment) of DIRAN INT Bogota project estates “Provide a video wall system, in a 2x3 configuration each monitor shall comply with the following technical specifications”, at the time that drawing TTV-501 shows 8 video wall screen arranged as follows 2x1, 2x2 and 2x1. Please, clarify the total amount of video wall screens to supply and install for this location: 6 or 8?. | 3 arrays of videowall screens are required as follows: |
1) 2X1
2) 2X2
3) 2X1
For a total of 8 screens, refer to TTV-501.
| 5 | Facatativa project: Drawing TAU-101 shows 8 speakers, at the time that drawings TAU-501 and TDI-601 show 12 speakers. Please, clarify how many speakers must be included for Facatativa Operations Center. 8 or 12?. | Please follow drawing TAU-101 , provide eight (8) speakers in total. |
| 6 | Facatativa project: Drawing TAU-501 shows 3 DM (desk microphones), at the time that drawing TDI-601 shows 2. Please, clarify how many DM are to be included for Facatativa Operation Center. 2 or 3? | The scope includes two (2) gooseneck microphones and one (1) omni directional microphone. |
| 7 | Facatativa project: Drawing TTV-502 shows 6 video wall screens, at the time that drawing TDI-601 shows 9 video wall screens. Please, clarify how many video wall screens are to be supplied and installed for Facatativa Operations Center. 6 or 9? | The contractor shall provide a total of six (6) monitors for the video wall system. |
| 8 | Facatativa project: Drawing TTV-101 shows 2 CCTV cameras (CM), at the time that drawing TDI-601 shows 3. Please, clarify how many CMs are to be supplied and installed for Facatativa Operations Center. 2 or 3? | The contractor shall provide a total of two (2) cctv cameras. |
| 9 | Are the approved manufacturers listed in specification sections mandatory or it is allowed to supply equipment fabricated by other manufacturers with similar specifications to those listed in specification sections? | Contractor can propose equivalent equipment of diffent brands that complies with the same specifications. |
| 10 | Drawing AAP-101 keynote D’ estates: “Antistatic download equipment”. Please, provide an approved manufacturer and model reference for this type of equipment in order to have a specific idea of the type of equipment to be supplied/installed. | Key note D is Tapiflex REF.1292387, refer to the finishes schedule in drawing AAP-101, for spare equipment use Antistatic discharge equipment-wrist strap and footwear tester 740, it is installed on the wrist to manipulate equipment sensitive to static discharges. |
| 11 | Bogota: Spec 27 22 23 "Data communications desktops". The specification 27 22 23 "Data communications desktops" is requiring 4 units. However, the drawings do not indicate or provide information on these desktops. Please provide clarification on the quantity and location of these elements. | Please refer to question 1. |
| 12 | Bogota: Drawing TAU-101. Drawing TAU-101 "Audio system" requires 8 speakers of 30watts each. We want to make sure it should be 30watts because taking into account the area of the operations room, we consider that either should be less quantity than 8 or each one should be inferior to 30watts each. | The speakers shall be 30 watts and the contractor shall provide eight (8) speakers. |
| 13 | Bogota: Drawing UL-001, EED-502. Drawing UL-001 states that the electrical main connection shall be of 35m. However, drawing EED-502 requires it to be of 55m. Please provide clarification on the correct length for this electrical connection. | The measurements provided in the drawings are for reference it is up to the contractor to verify on site measurements. |
| 14 | Bogota: Specification 12 24 13 "roller window shades". The bidding chart requires a Blackout roller Shade 1.60 x 2.30 m motor controlled. However, the drawings do not show the location or any information whatsoever about this item. Also, the specification 12 24 13 "roller window shades" does not provide the quantity or the location of these item. please provide clarification on the quantity, location and dimensions (taking into account that the windows have variable dimensions and the bidding chart requires a specific one). | The blackout morocco quantum 50 roller shade 1,60 x 1,30m motor rf controlled, remote control, are located inside the room on the 4 windows facing the corridor and one electrical receptacle must be considered for every two blackouts. |
| 15 | Bogota: Drawing MAA-203. The electric single line diagram for the mechanical ventilation system of drawing MAA-203 is requiring a centralized control panel. However, the location in the operations rooms is nowhere to be see in the general plan or sections of the other drawings (including architectural, electrical and telecommunications). Please provide us with the location of this element. | Please refer to new drawing MAA-101 in Amendment 0003. |
| 16 | Bogota: Fire detection. The drawing or specifications do not provide information on the fire detection system. Taking into account the electrical and telecommunications equipment that the project requires, we want to ensure that the scope of the project will not include the fire detection system. In case that it needs to be included, please provide the drawings and specifications for this activity. | Please refer to fire protection drawings in Amendment 0003 |
| 17 | Bogota: Bidding Chart. The bidding chart for the project is requiring a Antistatic Discharge Equipment-Wrist strap and footwear tester 740. however, the location on the drawings and specification of this element could not. Please provide clarification on this element, its location and technical specification. | Provide as per specifications this items are not shown on drawings as they will be provided as part of the spare parts at the end of the project. |
| 18 | Bogota: Bidding Chart. The file posted on FBO.gov identified as Attachment_4.1-_Bid_Chart-Bogota states in the file “PLACE: Facatativa” and vice versa. Please clarify which bidding chart file applies for each project. | The attachments are mis-labeled. These charts and the B-M Schedule were corrected and posted to FBO.gov. See Amendment 0003. |
| 19 | Bogota: Bidding Chart. Please clarify how much must be considered in the bidding chart for the DBA Insurance: $10.000 or $15.000? | The Bogota Bid chart indicates $15,000.00 for the DBA Insureance. See attachment 4.2 |
| 20 | Bogota: Bidding Chart. Please clarify if the value for VAT (over the profit value) must be included with the proposal or if this item must be zero. | According to the solicitation G.10.1, "Any quotation, invoice or bill to be submitted to the USG/INL Colombia for payment of cost incurred under this construction contract should reflect zero value concerning VAT or IVA (Impuesto al Valor Agregado). Upon contract award, the Office of INL Colombia will issue an exemption letter to the awardee to be presented to the Government of Colombia for any claim that may arise during the performance of this contract. As indicated above, no such costs are allowable under this contract, and thus will not be paid. Invoices that include VAT will be rejected." Therefore, the VAT shall remain zero. |
| 21 | Faca: Drawing UE-001. According to the site visit, the electrical main connection for the project shall be taken from an existing 225KVA transformer to the operations room with a length of 40m as also stated in drawing UE-001. However, this same drawing shows an electrical connection from the same 225KVA transformer to a container that could not be seen in the site visit. this connection has a length of 150m according to the drawing. therefore, shall this 150m connection to the apparently non existing container be taken into account for this project? only the 40m one applies? or both should be considered (40m+150m= 190m)?. | The contractor shall provide a new connection to the room with a feeder from the 225KVA Transformer. |
| 22 | Faca: Drawing TAU-101. Drawing TAU-101 "Audio system" requires 8 speakers of 30watts each. We want to make sure it should be 30watts because taking into account the area of the operations room, we consider that either should be less quantity than 8 or each one should be inferior to 30watts each. | Please refer to anwser to question number 12. |
| 23 | Faca: Specification 12 24 13 "roller window shades". The bidding chart requires a Blackout roller Shades 2.40x0.60 m and 1.60 x 2.30 m motor controlled. However, the drawings do not show the location or any information whatsoever about this item. Also, the specification 12 24 13 "roller window shades" does not provide the quantity or the location of these item. please provide clarification on the quantity, location and dimensions (taking into account that the windows have variable dimensions and the bidding chart requires a specific one). | The blackouts (morocco quantum 50 roller shade ,60 x 2,40 m, and 1,50 x 1,64 with motor rf controlled, remote controle, telis 1 pure or power view) are located inside the crisis room on the 2 windows facing outdoors; and one electrical outlet must be considered for every window. A motor will be feed from each receptacle. |
| 24 | Faca: Spec 27 22 23 "Data communications desktops". The specification 27 22 23 "Data communications desktops" is requiring 4 units. However, the drawings do not indicate or provide information on these desktops. Please provide clarification on the quantity and location of these elements. | Please refer to anwser to question number 1 and drawing TDI-601. |
| 25 | Faca: Drawing MAA-203. The electric single line diagram for the mechanical ventilation system of drawing MAA-203 is requiring a centralized control panel. However, the location in the operations rooms is nowhere to be see in the general plan or sections of the other drawings (including architectural, electrical and telecommunications). Please provide us with the location of this element. | Please refer to new drawing MAA-101 in Amendment 0003. |
| 26 | Faca: Fire detection. The drawing or specifications do not provide information on the fire detection system. Taking into account the electrical and telecommunications equipment that the project requires, we want to ensure that the scope of the project will not include the fire detection system. In case that it needs to be included, please provide the drawings and specifications for this activity. | Please refer to fire protection drawings in Amendment 0003. |
| 27 | Faca Bidding Chart. The bidding chart for the project is requiring a Antistatic Discharge Equipment-Wrist strap and footwear tester 740. however, the location on the drawings and specification of this element could not. Please provide clarification on this element, its location and technical specification. | Antistatic discharge equipment-wrist strap and footwear tester 740, it is installed on the wrist to manipulate equipment sensitive to static discharges |
| 28 | Faca: Bidding Chart. The file posted on FBO.gov identified as Attachment_4.1-_Bid_Chart-Facatativa states in the file “PLACE: Bogotá” and vice versa. Please clarify which bidding chart file applies for each project. | The attachments are mis-labeled. These charts and the B-M Schedule were corrected and posted to FBO.gov. See Amendment 0003. |
| 29 | Faca: Bidding Chart. Please clarify how much must be considered in the bidding chart for the DBA Insurance: $10.000 or $15.000? | The Facatativa Bid chart indicates $10,000.00 for the DBA Insureance. See attachment 4.1 |
| 30 | Faca: Bidding Chart. Please clarify if the value for VAT (over the profit value) must be included with the proposal or if this item must be zero. | According to the solicitation G.10.1, "Any quotation, invoice or bill to be submitted to the USG/INL Colombia for payment of cost incurred under this construction contract should reflect zero value concerning VAT or IVA (Impuesto al Valor Agregado). Upon contract award, the Office of INL Colombia will issue an exemption letter to the awardee to be presented to the Government of Colombia for any claim that may arise during the performance of this contract. As indicated above, no such costs are allowable under this contract, and thus will not be paid. Invoices that include VAT will be rejected." Therefore, the VAT shall remain zero. |
| 31 | Based on drawing EIL-101 we request specific information on which luminaries are required to be dimmable. the project requires multiple luminary references and kinds but we would like to know specifically which references are require to have this characteristic. | All luminaries shall be dimmable and shall be controlled from a single lighting control unit, LED RGB luminaries will also be dimmable and the RGB color controlled from the same lighting control system. |
| 32 | Is it mandatory to have attended the conference and to have made the visits to the two project sites in order to present the offer? | Both pre-proposal conference(s) and site visit(s) are not mandatory in order to present offers. The Government conducted both conference(s) and site visit(s) based on our rules and regulation as well as provide solicitation related information to all participated interest parties. However, it is not mandatory and also is each offeror's discretion to attend those events or not. |
| 33 | In the Attachment 1.1 (file Specifications Bogotá) and Attachment_4.1 (Bid_Chart-Bogota) ITELCA SAS still has several technical questions and the amounts to be quoted and due to the importance of visiting the sites we kindly request that we be allowed to return to the Diran Bogotá to clarify a quantity issue in order to present a better offer. We understand and accept that the contractor is responsible for making all arrangements and for all costs and expenses to attend and participate in the Site Visit. | The Government does not allow additional site visit coordination for specific offerors due to the fair opportunities issue. The official site visit of Bogota-DIRAN-INT was conducted on June 19, 2018 to allow all interested parties to participate and collect information as well as ask questions. Any offerors who want to conduct their own or additional site visits shall directly contact the Bogota -DIRAN INT for schedule and permission for their visits. |
| 34 | In the Attachment 1.2 (file Specifications Facatativa) and Attachment_4.2 (Bid_Chart-Facatativa) ITELCA SAS still has several technical questions and the amounts to be quoted and due to the importance of visiting the sites we kindly request that we be allowed to return to the Diran Facatativa to clarify a quantity issue in order to present a better offer. We understand and accept that the contractor is responsible for making all arrangements and for all costs and expenses to attend and participate in the Site Visit. | The Government does not allow additional site visit coordination for specific offerors due to the fair opportunities issue. The official site visit of Facatativa was conducted on June 25, 2018 to allow all interested parties to participate and collect information as well as ask questions. Any offerors who want to conduct their own or additional site visits shall directly contact Facatativa for schedule and permission for their visits. |
| 35 | In Part I - The Schedule SECTION G.1 (b) Payments Schedule. Payments will be made in accordance with the following partial payment Schedule, We understand that it is possible to request partial payments during the execution of this project. These partial payments must be requested in the offer or during the execution of the Project?? | The partial payment shall be requested during the execution of the project. |
| 36 | In the file “Specifications Bogota” ( 1.2.1 Project Description) “Project includes the demolition and deconstruction of existing elements and finishes, and the renovation of this facility including new floor, doors, ceiling, LED lighting and furniture; and the construction of a storage and equipment rooms”. Please detail, if possible, each of the items. | The existing conditions and demolition portoin of the work is depicted in drawings AEC-101, AEC-102, AEC-201,AEC-202, APA-101,APA-102,APA-201,APA-202. |
| 37 | In the file “Specifications Facatativa” ( 1.2.1 Project Description) “Project includes the demolition and deconstruction of existing elements and finishes, and the renovation of this facility including new floor, doors, ceiling, LED lighting and furniture; and the construction of a storage and equipment rooms”. Please detail, if possible, each of the items. | The existing conditions and demolition portoin of the work is depicted in drawings AEC-101, AEC-102, AEC-201,AEC-202, APA-101,APA-102,APA-201,APA-202. |
| 38 | In the document Attachment_1.1-Specifications-Bogota SECTION 26 32 33.00 10 is mentioned “UNINTERRUPTIBLE POWER SUPPLY (UPS) SYSTEM ABOVE 15 KVA CAPACITY”, but in the document Attachment_4.1-_Bid_Chart-Bogota ITEM 26 32 33 Uninterruptible Power Supply is mentioned “UPS backup minimum 15 min 20 kVA 208 / 120V.”. Please confirm the required power for the UPS. The same question for the other places. | UPS BACKUP MINIMUM 15 MIN 20 KVA 208 / 120V. |
| 39 | For the ITEM 27 10 00 “Backbone Fiber Cable, LSZH Riser Distribution, 12 Fiber Single-Unit, OM3 Multimode, loose tuve”, please confirm the length of the cable. The same question for the other places. | It is the contractors responsibility to verify on site dimmensions. |
| 40 | In the document “Attachment_4.1-_Bid_Chart-Bogota” the description for the ITEM 26 20 00 is: “Principal electrical wiring 3x1/0+1/0+ 2T cu", but in the document “Attachment 2.5-Drawings-E” the specification for the electrical wire is: 3x2/0+1/0+2T cu”. Please confirm the correct specification. | 3 X 2/0 + 1/0 + 2T |
| 41 | Electronic submission Volume 1 of the offer shall include the price bid chart in excel file or shall it be one single volume in pdf file? | According to the Solicitation L.17, electronic submission should submit a separate PDF file for Volume I and Volume II. This format applies for all related documents including price bid chart(s). |
| 42 | Does volume 1 and 2 shall have a cover sheet? | A cover sheet per each volume is not required. However, according to the Solicitation L.17, cach volume shall contain a detailed table of contents to delineate the sections and subparagraphs contained therein. Offerors shall label sections and subsections to match the Factors and Subfactors listed in this section. Table of contents will not be considered in the allowable number of pages to be submitted. |
| 43 | The bid chart includes a DBA cost of $USD 10.000 at each of the two sites bid charts. Shall it be excluded, due that CLIN 003 is a DBA of $USD 20.000 ? | There are two (2) bid charts included in this solicitation which indicates two (2) separate locations, Facatativa and Bogota-DIRAN-INT. Each bid chart has the specified DBA cost of $10,000.00 and $15,000.00; which totals $25,000.00. |
| 44 | The DBA will be reimbursable. Can it be paid after its payment or shall it be paid after 30 days after NTP, with the first invoice? | The DBA insurance will be paid after the contractor submits their invoice with a copy of actual purchased DBA policy. |
| 45 | The fees cost of the DBA will be reimbursable too (taxes, transfer costs)? These costs vary according to the final DBA cost. | Fees for DBA will not be reimbursed. |
| 46 | The perimeter led lamp is blue color? | Perimeter light shall be RGB type dimmable. |
| 47 | The tensoflex lamps are fluorescent? | Tenso Flex Lamps shall be LED Type and dimmable. |
| 48 | The SALIDA lamps shall be emergency type (with battery)? | With Battery. |
| 49 | Is there other type of emergency lamps? The lamp drawing schedule shows only the SALIDA lamp. | LBE symbol refers to emergency ballast on the fixtures. |
| 50 | How shall operate the control of the illumination? What type of dimmerizable switches or controls shall be used? | All the lighting fixtures shall be dimmable and shall be operated from a single lighting control panel. |
| 51 | What type of switches shall be used for lamps control (toggle type)? | All the lighting fixtures shall be dimmable and shall be operated from a single lighting control panel. |
| 52 | Please include the specifications of the surge suppressor device (DPS) to install at the Ops Room main panel. | ABB TVSS MCOV or equivalent options and rating as per manufacturers recommendations. |
File details come from the government source that posted it.