161159_PreBid Sign in Sheet.pdf

This is a pre-bid conference attendance sheet for an Invitation for Bid (IFB) issued by the Virginia Department of Transportation (VDOT), Administrative Services Division – Procurement Operations. The solicitation seeks qualified firms to provide towing equipment with experienced drivers and operators to perform emergency roadway clearing operations on an as-needed basis throughout the Fredericksburg District. Services include removing inoperable vehicles that impede traffic flow or pose safety risks during inclement weather, emergency events, snow and ice conditions, hurricanes, and heavily traveled holidays. The pre-bid conference was held on August 31, 2026, with a proposal closing date of September 14, 2026. The contract officer is Kristy Jeter of VDOT.

Three private companies attended the pre-bid conference: Michael's Towing (represented by Amy Powell, 540-891-8698), Coleman Motors (represented by Hunter Stephens, 540-785-1500), and Sullivan's Towing (represented by Michelle Sullivan, 540-899-8993). VDOT representatives in attendance included Kristy Jeter, Sarah McCarley, and Joel Whitmore. The document does not contain information regarding pricing terms, set-asides, contract duration, renewal options, or funding sources.