Attachment_1_Chemawa_Health_Modernization_Specifications.pdf

U.S. Department of Health and Human Services

Indian Health Service Portland Area

1414 NW Northrup Street, Suite 800 Portland, OR 97209

(503) 414-5555

100% CONTRACT DOCUMENTS SUBMITTAL

SPECIFICATIONS FOR

CHEMAWA HEALTH MODERNIZATION

SALEM, OR

Indian Health Service Project No. PO3WN627C0 Meier Project No. 13-7309

Prepared by:

8697 W. Gage Boulevard Kennewick, WA 99336

(509) 735-1589

August 2015

Chemawa Health Modernization August 2015

Meier Project No. 13-7309 000110 - 1 IHS Contract No. HHSI102201100001I

INDIAN HEALTH SERVICES

CHEMAWA HEALTH MODERNIZATION

TABLE OF CONTENTS

PART B - TECHNICAL SPECIFICATIONS

Division 01 - General Requirements

011000 Summary 012500 Substitution Procedures 012600 Contract Modification Procedures 012700 Measurement and Payment 013100 Project Management and Coordination 013200 Construction Progress Documentation 013300 Submittal Procedures 014000 Quality Requirements 014200 References 015000 Temporary Facilities and Controls 016000 Product Requirements 017300 Execution 017419 Construction Waste Management and Disposal 017700 Closeout Procedures 017823 Operation and Maintenance Data 017839 Project Record Documents 017900 Demonstration and Training

Division 02 – Existing Conditions 024119 Selective Structure Demolition

Division 03 – Concrete 033000 Cast-In-Place Concrete

Division 04 – Masonry 042113 Brick Masonry

Division 05 – Metals 051200 Structural Steel Framing 053100 Steel Decking 054000 Cold-Formed Metal Framing

Division 06 – Wood and Plastics 061000 Rough Carpentry

Division 07 – Thermal and Moisture Protection 072100 Thermal Insulation 075419 Polyvinyl-Chloride (PVC) Roofing 077100 Roof Specialties 079100 Preformed Joint Seals 079200 Joint Sealants

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Division 08 – Openings 081113 Hollow Metal Doors and Frames 081416 Flush Wood Doors 083113 Access Doors and Frames 084113 Aluminum-Framed Entrances and Storefronts 085113 Aluminum Windows 087100 Door Hardware 088000 Glazing

Division 09 – Finishes 092216 Non-Structural Metal Framing 092900 Gypsum Board 093000 Tiling 095113 Acoustical Panel Ceilings 096513 Resilient Base and Accessories 096516 Resilient Sheet Flooring 096813 Tile Carpeting 099113 Exterior Painting 099123 Interior Painting

Division 10 – Specialties 101400 Signage 102113 Toilet Compartments 102600 Wall Protection 102800 Toilet Accessories 105113 Metal Lockers 107516 Ground-Set Flagpoles

Division 11 – Equipment 113100 Residential Appliances

Division 12 – Furnishings 122113 Horizontal Louver Blinds 123216 Manufactured Plastic-Laminate-Faced Casework

123623.13 Plastic-Laminate-Clad Countertops

Division 22 – Plumbing 220517 Sleeves and Sleeve Seals for Plumbing Piping 220518 Escutcheons for Plumbing Piping

220523.12 Ball Valves for Plumbing Piping

220523.14 Check Valves for Plumbing Piping

220529 Hangers and Supports for Plumbing Piping and Equipment 220548 Vibration and Seismic Controls for Plumbing Piping and Equipment 220553 Identification for Plumbing Piping and Equipment 220719 Plumbing Piping Insulation 221116 Domestic Water Piping 221119 Domestic Water Piping Specialties 221316 Sanitary Waste and Vent Piping 221319 Sanitary Waste Piping Specialties 221413 Facility Storm Drainage Piping 221423 Storm Drainage Piping Specialties

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224100 Domestic Plumbing Fixtures

224213.13 Commercial Water Closets

224216.13 Commercial Lavatories

224223 Commercial Showers 224500 Emergency Plumbing Fixtures

Division 23 – Heating, Ventilating, and Air Conditioning 230513 Common Motor Requirements for HVAC Equipment 230517 Sleeves and Sleeve Seals for HVAC Piping 230518 Escutcheons for HVAC Piping

230523.12 Ball Valves for HVAC Piping

230529 Hangers and Supports for HVAC Piping and Equipment 230578 Vibration and Seismic Controls for HVAC 230553 Identification for HVAC Piping and Equipment 230593 Testing, Adjusting, and Balancing for HVAC 230713 Duct Insulation 230719 HVAC Piping Insulation 230923 Direct Digital Control (DDC) System for HVAC

230993.11 Sequence of Operations for HVAC DDC

231123 Facility Natural Gas Piping 232113 Hydronic Piping 232116 Hydronic Piping Specialties 232300 Refrigerant Piping 233113 Metal Ducts 233300 Air Duct Accessories 233423 HVAC Power Ventilators 233713 Diffusers, Registers, and Grilles 237000 VRF Air Conditioning System 237433 Dedicated Outdoor Air Units 238126 Split-System Air Conditioners

238239.19 Wall and Ceiling Unit Heaters

239119 Fixed Louvers

Division 26 – Electrical 260500 Common Work Results for Electrical 260519 Electrical Power Conductors and Cables 260526 Grounding and Bonding for Electrical Systems 260529 Hangers and Supports for Electrical Systems 260533 Raceway and Boxes for Electrical Systems 260536 Cable Trays for Electrical Systems

260548.16 Seismic Controls for Electrical Systems

260553 Identification for Electrical Systems 260800 Electrical Testing and Commissioning 260923 Lighting Control Devices 262200 Low-Voltage Transformers 262416 Panelboards 262726 Wiring Devices 262813 Fuses 262816 Enclosed Switches and Circuit Breakers 265100 Interior Lighting 265600 Exterior Lighting

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Division 27 – Communications 271500 Communications Cabling

Division 28 – Electronic Safety and Security

280000 Security System General 281300 IP Access Control System 281600 Intrusion Detection System 282300 IP Video Surveillance System

Division 31 – Earthwork 311000 Site Clearing 312000 Earth Moving

Division 32 – Exterior Improvements 321216 Asphalt Paving 321313 Concrete Paving 321373 Concrete Paving Joint Sealants

Division 33 – Utilities 334000 Storm Drainage

Meier Project No. 13-7309 011000 - 1 IHS Contract No. HHSI102201100001I

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Existing Project Documentation.

3. Work covered by Contract Documents.

4. Phased construction.

5. Access to site.

6. Coordination with occupants.

7. Work restrictions.

8. Specification and drawing conventions.

9. Infection Risk Control.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Contracting Officer’s Representative's facilities.

1.2 PROJECT INFORMATION

A. Project Identification: Chemawa Health Modernization, Project No. PO3WN627C0.

1. Project Location: 3750 Chemawa Road NE, Salem, OR 97305.

B. Contracting Officer’s Representative: Indian Health Services.

1. Contracting Officer’s Representative's

Representative (COR): Gene Kompkoff General Engineer Indian Health Service 1414 NW Northrup, Suite 800 Portland, OR 97209

(503) 414-7779

2. Onsite Contact: Gene Kompkoff

(509) 258-4517 ext. 123

C. Architect: Meier Architecture • Engineering 8697 W. Gage Blvd., Kennewick, WA 99336 Attn: Ken Grist (509) 737-6910

D. Architect's Consultants: The Architect has retained the following design professionals who have prepared designated portions of the Contract Documents:

1. Mechanical Engineering: Meier Architecture • Engineering

8697 W. Gage Blvd., Kennewick, WA 99336 Attn: Derek Archer (509) 737-6982

Electrical Engineering: Meier Architecture • Engineering 8697 W. Gage Blvd., Kennewick, WA 99336 Attn: Dennis Zimmer (509) 737-6947

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1.3 EXISTING PROJECT DOCUMENTATION

A. For use as reference there are three sets of previous documents for the existing facility that will be made available to Bidders.

1. Original Construction Documents: Chemawa Health Facility - Dated 12/19/75

2. Remodel: Chemawa Infirmary Space Remodel – Dated 8-8-93

3. North Addition: Chemawa Health Center, Dental Suite Addition – Dated 6-15-2005

4. Closeout Report: Asbestos Abatement Project – Dated January 1992

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The work of Project is defined by the Contract Documents and consists of the following:

1. Project consists of modifications to an existing medical clinic of Type II construction.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 PHASED CONSTRUCTION

A. The Work shall be conducted in phases as indicated below. The Contracting Officer’s Representative expects infection control measures to be maintained throughout the work of each phase. The work will require close coordination with the Contracting Officer’s Representative as the work progresses, as the facility intends to continue operations during construction. Each phase is expected to achieve substantial completion and be prepared for Contracting Officer’s Representative occupation prior to proceeding on to the next phase. Temporary heat or cooling may be required for the portioned areas of phasing due to limitation with the mechanical system installation. The following schedule has been prepared to provide Bidders with reference for Contracting Officer’s Representative expectations. All references to days are calendar days.

Bidders must notify the COR of any specific concerns with meeting the schedule indicated below prior to bid submittal.

1. Phase 0: New IT closet: Work on this phase shall commence within 21 days after the

Notice to Proceed. Work includes: Demolition and construction of a new IT room in a portion of the active clinic area (a portion of Phase 4), reference drawings for more detail.

2. Phase 1: Business Area Addition: Work on this phase shall commence concurrently with the work of Phase 0. Completion shall be within 127 days after commencement. Work includes: Demolition as indicated on the drawings; construction of new building addition to serve as a staff break room with kitchen, and infill of an existing building recess; new exterior wall construction with storefront entry and aluminum windows; new interior structural columns and beams; new roof construction; new interior partitions; installing openings, furring and infill of existing walls; new floor, ceiling, and wall finishes; new casework, plumbing, and appliances for a kitchen; new HVAC system installation; new lighting; new power, and data systems, reference drawings for more detail.

3. Phase 1A: Remodel a portion of the North wing for business offices. This work shall be completed concurrently with the work of Phase 1. Work includes: Demolition as indicated on the drawings; new interior partitions; new doorways and infill of existing doorway; new floor, ceiling, and wall finishes; new casework for storage rooms; new

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HVAC system installation; new lighting; revisions to existing power, and new data system; reference drawings for more detail.

4. Phase 1B: Remodel existing staff restrooms: Work on this phase shall commence within three (3) days after Substantial Completion of Phase 1, and be substantially complete and ready for occupancy within 126 days after commencement. Work includes: Demolition as indicated on the drawings; new floor infill construction; new interior partitions; new doorways; new floor, ceiling, and wall finishes; new plumbing fixtures, including lavatory bowls in countertops; new toilet partitions and accessories; new lockers; new HVAC system installation; revisions to existing power, and data systems; reference drawings for more detail. If Wellness Center is accepted (reference bid form) then this work is to be considered as a portion of Phase 1B and include: new exterior wall construction with storefront aluminum windows; new interior structural columns and beams; new floor construction; and new roof construction.

5. Phase 1C: Remodel portion of existing rooms near mental health. Work on this phase shall be completed concurrently with Phase 1B. Work includes: Demolition and new structural support of existing structure as indicated on the drawings; new interior partitions; installing openings, furring and infill of existing walls; new floor, ceiling, and wall finishes; new casework; new sinks in countertops; new HVAC system installation;

revisions to existing power, and new data system; reference drawings for more detail.

6. Phase 1 Mechanical: Reference mechanical drawings for additional areas included in Mechanical System replacement during an expanded portion of Phase 1 of this project.

Coordinate with the Contracting Officer’s Representative start times for this additional work and complete the work within 90 days from the time of commencing construction.

7. Phase 2: Remodel portion of existing West wing: Work on this phase shall commence within three (3) days after Substantial Completion of Phase 1C, and be substantially complete and ready for occupancy within 53 days after commencement. Work includes:

Demolition as indicated on the drawings; reworking existing and installing new openings, furring and infill of existing walls; new floor, ceiling, and wall finishes; new casework;

new sinks in countertops; new HVAC system installation; revisions to existing power, and new data system; reference drawings for more detail.

8. Phase 2A: Remodel portion of existing rooms near South Entrance: Work on this phase shall be completed concurrently with the work of Phase 2. Work includes: Demolition as indicated on the drawings; reworking existing and installing new openings, infill of existing walls; new floor, ceiling, and wall finishes; new HVAC system installation;

revisions to existing power, and new data system; reference drawings for more detail.

9. Phase 2 Mechanical: Reference mechanical drawings for additional areas included in Mechanical System replacement during an expanded portion of Phase 2 of this project.

Coordinate with the Contracting Officer’s Representative start times for this additional work and complete the work within 60 days from the time of commencing construction.

10. Phase 3: Medical clinic renovation: Work on this phase shall commence within three (3) days after Substantial Completion of Phase 2, and be substantially complete and ready for occupancy within 146 days after commencement. Work includes: Demolition as indicated on the drawings; construction of a new Entry addition; including new exterior wall construction with masonry veneer and storefront entry system; new interior partitions; installing openings, revising openings and infill of existing walls; new floor, ceiling, and wall finishes; new casework and plumbing; new HVAC system installation;

new lighting; new power, and new data system, reference drawings for more detail. If Entry Canopy is accepted (reference bid form) then allow a total of 160 days for this phase; additional new construction will be included in this phase; includes new concrete footings; steel column and beam structure; new roof; fascia and soffit construction.

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11. Phase 3 Mechanical: Reference mechanical drawings for work included during this portion of the project. It is expected that the Mechanical Contractor will coordinate the work done within the time constraints indicated above.

12. Phase 3A: Parking Lot Addition: Work on this phase shall be completed concurrently with the work of Phase 3. Work includes: Demolition as indicated on the drawings;

grading for new parking area addition; new drainage structures and retention swales; new concrete curbs and walks; new asphalt paved areas; new signage with lighting; new painted pavement striping; new concrete ADA ramping; new data conduit extended across site from main building to maintenance building; new landscaped areas; reference drawings for more detail. If Entry Canopy is accepted (reference bid form) then that new construction will be included in this phase.

13. Phase 4: Medical clinic renovation: Work on this phase shall commence within three (3) days after Substantial Completion of Phase 3, and be substantially complete and ready for occupancy within 110 days after commencement. Work includes: Demolition as indicated on the drawings; new structural support of existing structure; new interior partitions; installing openings, revising openings and infill of existing walls; new floor, ceiling, and wall finishes; new casework and plumbing; new HVAC system installation;

new lighting; new power, and new data system, reference drawings for more detail.

14. Phase 4 Mechanical: Reference mechanical drawings for additional areas (4B) included in Mechanical System replacement during an expanded portion of Phase 4 of this project.

These areas include the Laboratory and Pharmacy Departments. Coordinate with the Contracting Officer’s Representative start times for this phase and complete the work within the time frame indicated for Phase 4 construction.

B. Before commencing work on each phase, submit an updated copy of the Contractor's construction schedule showing the sequence, commencement and completion dates, and move out and in dates of Contracting Officer’s Representative's personnel for all remaining phases of the work.

1.6 ACCESS TO SITE

A. General: Contractor shall have limited use of the Project site for construction operations as indicated on the Drawings by the Contract limits and, as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to work in areas indicated. Do not disturb portions of the Project site beyond areas in which the work is indicated.

1. Limits: Confine construction operations to locations indicated on plan for each phase.

2. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Contracting Officer’s Representative, Contracting Officer’s Representative's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of the existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

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1.7 COORDINATION WITH OCCUPANTS

A. Partial Contracting Officer’s Representative Occupancy: Contracting Officer’s Representative will occupy the premises during entire construction period, with the exception of areas under construction. Cooperate with Contracting Officer’s Representative during construction operations to minimize conflicts and facilitate Contracting Officer’s Representative usage.

Perform the work so as not to interfere with the Contracting Officer’s Representative's operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Contracting Officer’s Representative and Authorities Having Jurisdiction.

2. Provide not less than 72 hours' notice to Contracting Officer’s Representative of activities that will affect Contracting Officer’s Representative's operations.

B. Contracting Officer’s Representative Limited Occupancy of Completed Areas of Construction:

Contracting Officer’s Representative reserves the right to occupy and to place and install equipment in completed portions of the work, prior to Substantial Completion of the work, provided such occupancy does not interfere with completion of the work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total work.

1. Before limited Contracting Officer’s Representative occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, Contracting Officer’s Representative will operate and maintain mechanical and electrical systems serving occupied portions of work.

2. On occupancy, Contracting Officer’s Representative will assume responsibility for maintenance and custodial service for occupied portions of work.

3. Occupation of portions of work by the Contracting Officer’s Representative shall constitute acceptance of finishes. Contractor will not be held responsible for damage to finishes by occupants.

C. Temporary removal and storage of equipment and furnishings will not be required of the Contractor. Built-in casework removal and relocation is required as indicated on the drawings.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of

Authorities Having Jurisdiction.

2. Refer to drawings (sheet A001) for Contractor Staging Area.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7 a.m. to 5 p.m., Monday through Friday, unless otherwise indicated.

1. Weekend Hours: Submit prior notice of request 48 hours in advance to Contracting

Officer’s Representative’s onsite representative.

2. Early Morning Hours: Submit prior notice of request 48 hours in advance to Contracting

Officer’s Representative’s onsite representative.

3. Hours for Utility Shutdowns: Submit prior notice of request 48 hours in advance to

Contracting Officer’s Representative’s onsite representative.

4. Hours for noisy work should be excluded to Thursday mornings or as deemed acceptable by the Contracting Officer’s Representative, on an as incidence basis.

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C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Contracting Officer’s Representative or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Contracting Officer’s Representative’s onsite representative not less than two (2) days in advance of proposed utility interruptions.

2. Obtain Contracting Officer’s Representative's onsite written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Contracting Officer’s Representative occupancy with Contracting Officer’s Representative.

1. Notify Contracting Officer’s Representative not less than two (2) days in advance of proposed disruptive operations.

2. Obtain Contracting Officer’s Representative's written permission before proceeding with disruptive operations.

E. Tobacco-free Facility and Grounds: Tobacco use is not permitted within the building or on the grounds.

F. Controlled Substances: Use of controlled substances within the existing building and on the grounds is not permitted.

G. Employee Identification: Contracting Officer’s Representative will provide identification tags for Contractor personnel working on the Project site. Require personnel to use identification tags at all times.

H. Employee Screening: Comply with Contracting Officer’s Representative's requirements for drug and background screening of Contractor personnel working on the Project site.

1. Maintain list of approved, screened personnel with Contracting Officer’s

Representative’s Representative (COR).

I. Access to Pharmacy: Work during Phase 4 will require access through Pharmacy. A pharmacy employee is required to be present anytime access to pharmacy is required.

1.9 ICRA (INFECTION CONTROL RISK ASSESSMENT) REQUIREMENTS

A. Refer to bid documents for ICRA Requirements. These requirements are in addition to other requirements included in the specifications. Conform to the most restrictive requirement listed.

1.10 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by the Contractor unless specifically stated otherwise.

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B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One (1) or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specification Sections.

2. Abbreviations: Materials and products are identified by abbreviations and scheduled on

Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing

Specification Section numbers found in this Project Manual.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

Meier Project No. 13-7309 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit three (3) copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or revisions needed to other parts of the work.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the work specified.

c. Product Data, including Drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project names and addresses, and names and addresses of COR and owners.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

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l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to the time required for preparation and review of related submittals.

1. Conditions: COR will consider Contractor's request for substitution when the following conditions are satisfied:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution will not adversely affect Contractor's construction schedule.

c. Requested substitution has received necessary approvals of Contracting Officer’s

Representative.

d. Requested substitution is compatible with other portions of the work.

e. Requested substitution has been coordinated with other portions of the work.

f. Requested substitution provides specified warranty.

B. Substitutions for Convenience: COR will consider requests for substitution if received six (6) days (144 hours) prior to the Bid date.

1. Conditions: COR will consider Contractor's request for substitution when the following conditions are satisfied:

a. Statement indicating why specified product or fabrication or installation cannot be provided.

b. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume.

c. Requested substitution does not require extensive revisions to the Contract Documents.

d. Requested substitution is consistent with the Contract Documents and will produce indicated results.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of Contracting Officer’s

Representative.

g. Requested substitution is compatible with other portions of the work.

h. Requested substitution has been coordinated with other portions of the work.

i. Requested substitution provides specified warranty.

END OF SECTION 012500

Meier Project No. 13-7309 012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. The Project Officer will issue supplemental instructions authorizing minor changes in the work, not involving adjustment to the Contract Sum or the Contract Time.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Request: The Contracting Officer’s Representative may, at any time, by written order designated or indicated to be a Change Order, issue a detailed description of proposed changes in the work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description may include supplemental or revised Drawings and Specifications, changes in the method or manner of performance of the work, changes in the Government furnished property or services, and/or by directing acceleration in the performance of the work.

1. Work Change Proposal Requests issued by the Contracting Officer’s Representative are not instruction to either the stop work in progress or to execute the proposed change.

2. Within time specified in the Proposal Request or 20 calendar days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjust-ments to the Contract Sum and Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include cost of labor and supervision directly attributable to the change.

d. Include an updated Contractor’s construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and fin-ish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use CSI Form 13.6D, “Proposal Worksheet Summary,” and Form 13.6C, “Proposal Worksheet Detail.”

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1.4 REQUEST FOR EQUITABLE ADJUSTMENT

A. Differing Site Conditions: If latent physical conditions or unknown physical conditions at the site differ materially from those indicated in this Contract, the Contractor shall submit a written notice to the Contracting Officer’s Representative before the conditions are disturbed.

1. Include a description of subsurface or latent physical conditions at the site which differ materially from those indicated in the Contract.

2. Include a description of unknown physical conditions at the site, of an unusual nature, which differ materially from those ordinarily encountered and generally recognized as inhering in work of the character provided for in the Contract.

3. If the conditions do materially differ and cause an increase or decrease in the

4. Contractor’s cost, or the time required for completion, a request for equitable adjustment shall be submitted by the Contractor.

5. The request for equitable adjustment shall include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. In-clude cost of labor and supervision directly attributable to the change.

6. Include an updated Contractor’s construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

1.4 CHANGE ORDER PROCEDURES

A. Upon approval of a Work Changes Proposal Request or Request for Equitable Adjustment, the Contracting Officer’s Representative shall modify the Contract in writing accordingly.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

Meier Project No. 13-7309 012700 - 1

SECTION 012700 – MEASUREMENT AND PAYMENT

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes method of measurement and basis for payment for all work detailed in this Contract.

B. All measurements and payments shall be based on completed and accepted work performed in strict accordance with the Drawings and Specifications.

C. Payment shall constitute full compensation for all approved work completed, including inciden-tals.

1.2 PAYMENTS

A. Payment shall be full compensation for the following:

1. Labor.

2. Materials.

3. Equipment.

4. Tools.

5. Disposal of all unused materials and/or waste generated.

6. Permits.

7. Testing Equipment.

8. Submittals.

9. As-built drawings.

10. Temporary facilities and controls.

B. Progress Payment Requests:

1. Draft Payment Request: The Contractor shall submit a Draft Payment Request to the Contracting Officer’s Representative’s Representative (COR) to reflect the work com-pleted, per the requirements of the Contract. The Contractor may hand carry, email or otherwise deliver the Draft Payment Request to the COR.

2. Original Signature Payment Request: After review and approval of the Draft Payment Request by the COR, the Contractor shall submit one (1) Original Signature Payment Re-quest to the designated billing office. It is the Contractor’s responsibility to ensure deliv-ery of the Original Signature Payment Request to the designated billing office. The Orig-inal Signature Payment Request shall be delivered to the designated billing office by mail.

PART 2 – PRODUCTS (Not Used)

PART 3 – EXECUTION (Not Used)

END OF SECTION 012700

Meier Project No. 13-7309 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General Coordination Procedures.

2. Requests for Information (RFIs).

3. Project meetings.

B. Related Requirements:

1. Division 01, Section "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 DEFINITIONS

A. RFI: Request from Owner, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate Contractors if coordination of their work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

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1.4 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. COR will return RFIs submitted to COR by other entities controlled by Contractor with no response.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of COR.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, Coordination Drawings, and other information necessary to fully describe items needing interpretation.

C. RFI Forms: AIA Document G716 or Software-generated form with substantially the same content as indicated above, acceptable to COR.

D. COR's Action: COR will review each RFI, determine action required, and respond. Allow seven

(7) working days for COR's response for each RFI. RFIs received by COR after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Architect's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Division 01, Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify COR in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Include the following:

Meier Project No. 13-7309 013100 - 3

1. Project name.

2. Name and address of Contractor.

3. Name and address of COR.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify COR within seven (7) days if Contractor disagrees with response.

1. Identification of related minor change in the work, Construction Change Directive, and

Proposal Request, as appropriate.

1.5 PROJECT MEETINGS

A. General: General Contractor shall schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Architect and COR of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: General Contractor will record significant discussions and agreements achieved.

Distribute the meeting minutes to everyone concerned, including Architect and COR, within three (3) days of the meeting.

B. Preconstruction Conference: COR will schedule and conduct a preconstruction conference before starting construction, at a time convenient to COR, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Architect, COR, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Critical work sequencing and long-lead items.

c. Designation of key personnel and their duties.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for RFIs.

f. Procedures for testing and inspecting.

g. Procedures for processing Applications for Payment.

h. Distribution of the Contract Documents.

i. Submittal procedures.

j. Preparation of record documents.

k. Use of the premises and existing building.

l. Work restrictions.

m. Working hours.

n. Owner's occupancy requirements.

o. Responsibility for temporary facilities and controls.

p. Procedures for moisture and mold control.

Meier Project No. 13-7309 013100 - 4

q. Procedures for disruptions and shutdowns.

r. Construction waste management and recycling.

s. Parking availability.

t. Office, work, and storage areas.

u. Equipment deliveries and priorities.

v. First aid.

w. Security.

x. Progress cleaning.

3. Minutes: Entity responsible for conducting meetings will record and distribute meeting minutes.

C. Progress Meetings: Conduct progress meetings at weekly intervals.

1. Attendees: In addition to representatives of COR, each Contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings.

All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do

so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

3. Minutes: General Contractor shall record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

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PART 2 - PRODUCTS (Not Used)

END OF SECTION 013100

IHS Contract No. HHSI102201100001I 013200 - 1

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the work, including the following:

1. Contractor's construction schedule.

2. Daily construction reports.

3. Site condition reports.

1.2 DEFINITIONS

A. Activity: A discrete part of a Project that can be identified for planning, scheduling, monitoring, and controlling the construction Project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

C. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Owner or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

1.3 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. PDF electronic file.

2. Three (3) paper copies.

B. Startup Network Diagram: Of size required to display entire network for entire construction period. Show logic ties for activities.

C. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

1.4 COORDINATION

A. Coordinate Contractor's construction schedule with the schedule of values, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

IHS Contract No. HHSI102201100001I 013200 - 2

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Substantial Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each story or separate area as a separate numbered activity for each main element of the work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 90 days, unless specifically allowed by COR.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

a. Insert list of major items or pieces of equipment.

3. Submittal Review Time: Include review and resubmittal times indicated in Division 01, Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's construction schedule with submittal schedule.

4. Startup and Testing Time: Include no fewer than 15 days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for

Substantial Completion, and allow time for COR's administrative procedures necessary for certification of Substantial Completion.

6. Punch List and Final Completion: Include not more than 30 days for completion of punch list items and final completion.

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the work is affected.

1. Work by Owner: Include a separate activity for each portion of the work performed by the Owner.

2. Work Restrictions: Show the effect of the following items on the schedule:

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c.…