AMCG_SOW.docx
DOCX document 38 KB Posted
- Attached to
- ASPR Professional Staffing Services Support
- Solicitation number
- 16-100-SOL-00023
About this file
DRAFT SOW to support AMCG.
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Other files
| File | Type | Posted |
|---|---|---|
| IO_SOW_.docx | DOCX document | |
| COO_SOW_.docx | DOCX document | |
| OEM_SOW.docx | DOCX document | |
| BARDA_SOW.docx | DOCX document | |
| OPP_SOW.docx | DOCX document | |
| OFPA_SOW.docx | DOCX document | |
| DRAFT_BARDA_Gapsi_Support_Contract_Recompete_Requirements_04.08.2016_v.2.docx | DOCX document | |
| 2016_GAPsi_OFPA_Scope_of_Work.docx | DOCX document | |
| OPP_SOW_Personnel_Contract_Support_Final_AMCG_review.docx | DOCX document | |
| OEM_Admin_SOW_for_Staffing_Recompete.docx | DOCX document | |
| IO_SOW.docx | DOCX document | |
| COO_SOW.docx | DOCX document |
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Text version
1.0 Scope
DRAFT Statement of Work for AMCG Staffing
The scope of this contract includes all tasks associated with providing support to the ASPR Office of Acquisition Management, Contracts and Grants.
2.0 Tasks and Specific Requirements
The contractor shall provide all labor, materials, and supervision to provide administrative and other expert support for the ASPR AMCG.
A. Administrative Support
The contractor shall provide day to day executive assistant support to the AMCG Front Office including the Director, Deputy Director, and staff. The contractor shall provide support on-site during the business hours of 0700 to 1700 hours Monday through Friday. Tasks associated with executive assistant support include but are not limited to:
| • | Greet guests |
| • | Answer telephones, route calls, and take messages |
| • | Schedule and monitor the staff calendars |
| • | Organize files and other written communications |
| • | Coordinate activities with direct reports and other staff |
| • | Take meeting notes and prepare correspondence for signature |
| • | Make travel arrangements & prepare travel vouchers |
| • | Coordinate special projects such as white papers, reports, and briefings |
| • | Edit and update documents such as white papers, reports, staffing/hiring, management directives and policy |
| • | Provide meeting notes/minutes, action items and schedules of activities for Front Office personnel and groups |
| • | Review and write executive correspondence and documents |
| • | Pick up and deliver mail to other parts of ASPR |
| • | Track/manage office supplies |
| • | Format documents, route, and track approvals |
| • | Check, track, maintain and distribute specified email ‘in-box’ for various functions, such as proposal and/or invoice submissions. |
| • | Other clerical/administrative tasks, as required |
| • | Track invoice process, to include: |
| • | Receive and track hard copy invoices submitted by vendors: The Invoice Clerk shall time-stamp all incoming hard copy invoices, scan each invoice into pdf format, and distribute both the hard copy original and pdf copy to the appropriate Contract Specialist. Invoices shall be tracked and distributed within one (1) business day after receipt. |
| • | Manage AMCG’s invoice mailbox: The Invoice clerk shall review unread messages received in the invoice mailbox three (3) times per day—in the morning, noon, and afternoon. This review shall consist of tracking new invoices received. This includes date and time stamping invoices. Enter each invoice into the record system and update invoice status as needed: The Invoice clerk shall gather data from vendor invoices, enter this data into the record system, and upload a copy of the original invoice onto the record system. |
| • | Submit inbox reports to Technical Monitor: On a daily basis, the Invoice clerk shall submit a brief report to the technical monitor. The report shall outline (i) the number of new invoices received, (ii) the number of invoices that have been entered into the invoice tracking system, and (iii) the number of invoices forwarded to the contract specialists. All invoices received in the invoice inbox must be entered into the tracking system and forwarded to the contract specialist no later than 10am the next business day. |
| • | Forward invoices to Contract Specialists: Ensure each invoice has been forwarded to the appropriate Contract Specialist by 10 am the next business day. The next business day is within one (1) business day of the email’s receipt into the mailbox. |
| • | Run weekly reports: Run reports on the record system showing status of all “in process” invoices. |
Period of Performance: Date of Award for 12 months
B. Grant Support
The contractor shall provide day to day support to the Grants Management Officers. The contractor shall provide support on-site during the normal business hours Monday through Friday. Due to the type of work, telecommuting may be authorized. Performs financial and administrative tasks to include but are not limited to:
| • | Performs financial and administrative analyses of assigned grant mechanisms, to determine if costs are reasonable, allowable and allocable |
| • | Maintains the official grant files. |
· Provide auditing services for grants
• Monitors close out process, as indicated by the Grants Management Officer (GMO), including assisting in the assessment of technical progress and performance
· Participated in program office meetings with grantees as needed
· Performs financial and administrative analyses of assigned grant mechanisms, to determine if costs are reasonable, allowable and allocable
· Demonstrated knowledge of applicable OMG Circulars, HHS policies and regulations
· Review and perform cost analysis of grant applications
· Process new awards and amendments for GMO review and approval
· Maintains the official grant files.
· Participates in close out process, as directed by the Grants Management Officer (GMO),
· including ensuring PO certification is documented
· Reconciliation of charges and cash disbursements of Division of Payment Management subaccounts
· Prepares award notices and performs relevant tasks for review and approval by GMO
· Prepares correspondence which addresses administrative and/or management issues.
· Reviews budget information with program staff and the grant community.
· Responds to inquiries from program staff, principal investigators, and administrators at grantee institutions.
· Provide assistance to A-133 auditor and GMO to resolve and address audit findings
· Maintain and update A-133 Worksheet using OIG Distribution packages as required
· Conduct financial desk review to determine grantee’s capability and allowable cost
Period of Performance: Date of Award through 12 months
C. Management Support
The contractor shall support the Division Chief in assisting in project management activities. Due to the type of work, telecommuting may be authorized. Tasks associated with management support include but are not limited to:
| • | Developing presentations |
| • | Tracking tasks |
· Provide Contract Closeout Support
| • | Performing scribe duties at meetings |
| • | Performing coordination between program managers, and other ASPR offices |
| • | Ensure all correspondence tasked to Program Managers is completed on time and is checked for grammar, spelling, and correct content |
| • | Developing status reports |
| • | Developing weekly reports |
| • | Tracking and monitoring all deliverables |
| • | Organize files and other written/electronic material |
| • | Evaluate program and projects to cost, schedule and performance requirements |
| • | Track and monitor calendars and meeting |
| • | Collect inputs and prepare weekly and monthly status reports as required |
| • | Prepare agendas, meeting minutes or notes, decision and approval memorandums; and document action items and completion from various meetings |
| • | Evaluate Management Controls, Strategic Business Plan, and other measures and metrics |
| • | Assist in strategic planning |
| • | Lead the development of program/project assessments |
| • | Prepare communications materials, including but not limited to written communications (brochures, newsletters, etc.); website development; ghost writing, posters, working with federal staff. |
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