16-HC Minimum IT Security Vendor Controls List.pdf

This is a Minimum IT Security Vendor Controls List document prepared by Harris County, Texas, establishing baseline cybersecurity requirements for vendors providing services and solutions to the county. The document outlines mandatory security controls and compliance standards that all vendor systems and infrastructure must meet to support the county's information security posture. The controls list serves as a prerequisite qualification document for the RFP regarding an Agenda and Meeting Management System, establishing that prospective vendors must demonstrate adherence to these security standards prior to contract award. The controls encompass multiple security domains including access controls, data protection, system monitoring, incident response capabilities, and compliance verification mechanisms. Vendors must confirm their systems' alignment with these controls during the procurement evaluation process, with compliance documentation required as part of the bid submission package.

The document establishes non-negotiable baseline IT security requirements rather than optional enhancements, reflecting Harris County's commitment to protecting government data and systems through vendor accountability. These controls apply to all aspects of the Agenda and Meeting Management System, including hosted environments, data transmission, storage mechanisms, and personnel access protocols. Vendors must provide evidence of current compliance with the listed controls or present detailed remediation plans addressing any gaps. The controls list functions as both a qualification threshold and a contractual obligation, binding selected vendors to maintain compliance throughout the contract term beginning October 1, 2026. This requirement ensures that critical county systems managing legislative agendas and meeting operations maintain robust security standards consistent with government sector best practices and regulatory expectations.