Questions and Answers.pdf

Item

Number Document Section & Para. Question Government Response

RFQ Change Required?

(Y/N)

Duplicate

Question

Request for Proposal_ LFCSS

Final

L.4 Instructions to Offerors, Can the Government please provide instructions for the proposal delivery?

The Offeror shall submit their proposal in writing, electronically via email to the CO.

Submit electronically two proposals, one copy in PDF format and a second in MS

Word for use by the evaluation process.

Y

Y: 1, 2, 3, 12, 35, 70, 103, Request for Proposal_ LFCSS

Final

L.9 Instructions to Offerors, para 1, page 83

Due to the extended shipping times associated with the COVID pandemic, would the Government consider email or hand delivery for the proposal submission?

The Offeror shall submit their proposal in writing, electronically via email to the CO.

Submit electronically two proposals, one copy in PDF format and a second in MS

Word for use by the evaluation process.

Y

Y: 1, 2, 3, 12, 35, 70, 103, Request for Proposal_ LFCSS

Final

L.4.1, Format and Instruction for Proposals, para 2, page 78

The 2nd paragraph on page 78 states ‘The Offeror shall submit their proposal in writing, electronically”. Can the Government confirm that that word ‘electronically’ means via CD and not via email?

The Offeror shall submit their proposal in writing, electronically via email to the CO.

Submit electronically two proposals, one copy in PDF format and a second in MS

Word for use by the evaluation process.

Y

Y: 1, 2, 3, 12, 35, 70, 103, Request for Proposal_ LFCSS

Final

L.4.1, Format and Instruction for Proposals, para 1, page 77 May the Offeror use size ten font for graphics?

No. Font: Arial 12 pitch for the entire document.

N N

Request for Proposal_ LFCSS

Final

L.4.1, Format and Instruction for Proposals, para 1, page 77 Does the cover letter have a page limitation?

Refer page 73: The cover letter (letter of transmittal) shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information.

N N

Request for Proposal_ LFCSS

Final

L.4.1, Format and Instruction for Proposals, para 1, page 77

Page 77 states “text and graphic portions of electronic copies shall be readable by MS (MS) word 2013.” Would the government consider removing this requirement and allow the Offeror to submit graphics as

JPEGs embedded in the document?

No: Stated requirements are needed to administrate the process of evaluation.

N N

Request for Proposal_ LFCSS

Final

L.4.1, Format and Instruction for Proposals, para 1, page 77 May the Offeror use size 10 font for the footer?

No. Font: Arial 12 pitch for the entire document.

N N

Request for Proposal_ LFCSS

Final

L.4.1, Format and Instruction for Proposals, para 1, page 79

Can the Government please provide page limitations for Volume I:

Contract Format, Volume III: Price, and Volume IV: Past Performance?

RFP will be amended to identify the page limitations. VOL I …1, VOL II…50, VOL III … fill in attachments E and G, VOL IV …Fill out the form, attachment F.

Y N

Request for Proposal_ LFCSS

Final

L.4.1, Format and Instruction for Proposals, para 1, page 77

L.4.1 states that the ‘Program Management Plan (PMP), Security Plan and resumes are included as attachments and not included in this page count.’ Can the Government confirm that by ‘Attachment’, you mean as an ‘Appendix’ in Volume II?

Yes, the attachments can be identified as

Appendices.

N N

Request for Proposal_ LFCSS

Final

L.4.1, Format and Instruction for Proposals, para 1, page 77

Can the Government confirm that Cover letter, title page and table of contents are not included in the page count?

No. They are part of the page count. N N

Request for Proposal_ LFCSS

Final

L.4.1, Format and Instruction for Proposals, para 1, page 77

L.4.1 states that ‘Each volume shall contain a glossary of all abbreviations and acronyms used’. Can the Government please confirm that the Glossary is not counted in the page count? Will the

Government accept the Glossary as an Appendix to each volume?

Yes, the attachments can be identified as

Appendices.

N N

Request for Proposal_ LFCSS

Final

L.4.1, Format and Instruction for Proposals, para 1, page 77

May the Offeror submit their proposal volumes as PDFs (not including active excel files)?

The Offeror shall submit their proposal in writing, electronically via email to the CO.

Submit electronically two proposals, one copy in PDF format and a second in MS

Word for use by the evaluation process.

Y

Y: 1, 2, 3, 12, 35, 70, 103, Request for Proposal_ LFCSS

Final

M.8, Factor 2: Technical, Subfactor 1: Experience, para 4, page 89, and para 2 page 25

Can the Government confirm that there are only two key positions for this opportunity: (1) Program Manager, and (2) Alternative Site

Supervisor? This information conflicts with H.1 Key Personnel.

Key personnel will be changed via an amendment. The technical lead and contract administer will be removed from the RFP.

Y Y 13, 31, 38, 88, 89, 90

LFCSS Questions and Responses to the RFP

Request for Proposal_ LFCSS

Final

L.5.2, Volume II – Technical

Response Requirements, para

5,page 81

On page 81 the Government states that the Offeror technical proposal shall include an ‘Organizational Chart showing Key and non-key personnel’. Can the Government please provide a list of which positions they consider to be ‘non-key’?

For the IDIQ RFP there are two key positions, Program Manager/Alternate site supervisor and Contract Administrator. If an alternate site supervisor is proposed by the offeror, there will be three (3) key positions and two

(2) if no alternate site supervisor is proposed. All other positions are not designated as key.

Y N

Request for Proposal_ LFCSS

Final

M.8, Factor 2: Technical, Subfactor 3: Quality Assurance

Plan, page 88

Would the Government like the Offeror to submit their Quality

Assurance Plan as an Appendix, or is it counted toward the Volume II page limitation?

Quality Assurance plan shall be part of the

Vol II, not as an appendix. It will count toward the 50 page limitation.

Y N

Request for Proposal_ LFCSS

Final

M.8, Factor 5: Security, para 1, Can the Government please provide guidance on what requirements they would like the Offeror to respond to in their Security Plan?

Address how the offeror will comply with

Section H.2 of the RFP.

N N

Task Order 008 FDDU

6_18_20.pdf

Task Order 008 FDDU

6_18_20.pdf, page 1

Task Order 008 FDDU does not appear to have any hours assigned to labor categories. Is this in error? Would the Government please clarity?

The Government does not have an immediate need to issue task order 008 at contract award. It is incorporated in the RFP to allow it to be awarded at anytime after award. A RFQ will be issued to identify the labor requirements. This task is a place holder for future requirements.

N N

18 N/A N/A Will the Government please provide a DD254 for this opportunity?

It is the responsibility of the contractor to obtain the DD 254 via Defense Security

Service

N N

19 N/A N/A

Will the Government consider adding subheading numbers to subsections (specifically sections L.5.2 and M.8)? This information will help the Offeror develop a staffing matrix.

Yes, there will be an RFP amendment to reflect this change.

Y N

Task Order 001 EMU-Q.pdf;

Task Order 002 EMU-H.pdf;

Task Order 009 FTU.pdf;

Task Order 012 TE

6_18_20.pdf

Task Order 001 EMU-Q.pdf;

Task Order 002 EMU-H.pdf;

Task Order 009 FTU.pdf; Task

Order 012 TE 6_18_20.pdf, page

Will the Government please clarify which levels of PS/EA are required for these task orders?

We do not understand what is meant by

"Levels". We also assume PS- Physical

Scientist and EA=Explosive Machinist and

Logistics Assistant (ELMA)?

N N

Task Order 002 EMU-H.pdf;

Task Order 003 BAU.pdf;

Task Order 009 FTU.pdf

Task Order 002 EMU-H.pdf;

Task Order 003 BAU.pdf; Task

Order 009 FTU.pdf, page 1

Will the Government please clarify which levels of Casework File

Assistants are required for these task orders?

The levels are identified the the task orders under a version 2 of the task order N N

Attachment C page 3 and

Task Order 005 TIEDS

6_18_20.pdf

Attachment C, page 3 and Task

Order 005 TIEDS 6_18_20.pdf, Attachment C states that the Chemist in the TIEDS Unit a Research

Chemist and Task Order 5 states 2 Chemists.

Question: Will the Government please clarify is the TIEDS support a

Research Chemist or Chemist?

Research Chemist' on page 12, Attachment

B N N

Attachment B Position

Categories.pdf

Attachment B Position

Categories.pdf, Photographer, para 1, page 24

“The Photographer performs both object photography and.

photographers recognize developed and preserve them in a manner to ensure that the images are correctly captured and retrievable.”

Question – there seems to be missing word in this position description.

Will the Government please revise?

The position description will be corrected via an amendment to the RFP and attachment B.

Y N

Request for Proposal_ LFCSS

Final

M.8, EVALUATION FACTORS

AND SUB-FACTORS, Table M-2, The table Descriptions states: “Small Business Participation Plan proposal clearly meets the minimum requirements as instructed in

Section L-12. However, Section L.12 RELEASE OF INDFORMAITON on pages 83-84 does not contact minimum requirements for the Small

Business Participation Plan. Can the Government please provide the minimum requirements for the Small Business Participation Plan?

L.13 states large business shall provide a subcontracting plan identifying at a minimum thirty-five percent set aside for small business. L.12 states The Federal

Bureau of Investigation (Government) specifically requires that Offerors shall not divulge, publish, or disclose information or produce material acquired as or derived from the performance of their duties. This is applicable to all contractors small and large.

N N

Request for Proposal_ LFCSS

Final

L.5.4, Volume IV Past

Performance, page 82

Can the government please clarify what they mean by ‘size’? Are you looking for the total contract value?

The size of the contract previously performed on, dollar value.

N N

Request for Proposal_ LFCSS

Final

L.5.4, Volume IV Past

Performance, page 82

Would the Government allow the offeror to add the Past Performance

Questionnaire (PPQ) coversheets as an appendix to the volume?

Yes N N

Final

L.5.4, Volume IV Past

Performance, page 82

Can the Government provide instructions for the PPQs? Do our

Government POCs return them to Mr. Powell?

The past perfquestionnairs are to be provided to the CO by either the offeror or the organization filling out the questionnaires.

N N

Request for Proposal_ LFCSS

Final

L.5.2, Volume II – Technical

Response to Requirements, The subsection titled Sub-Contracting Plan states ”Large businesses shall provide a sub-contracting plan as identified in Section L.3 of this solicitation.” However, Section L.3 General, pages 72-73, does not contain any information on the Sub-Contracting Plan. Can the

Government please provide the requirements for the Sub-Contracting

Plan?

The subcontracting plan is derived by the offeror, not the Government.

N N

Request for Proposal_ LFCSS

Final

L.5.2, Volume II – Technical

Response to Requirements, page 81 & 84

L.5.2 refers to a Subcontracting plan to be included with the technical proposal as an attachment. L.13 refers to a Small Business

Participation Plan to be included with our submission. Are these the same plans or two distinct plans, both to be included with our response?

They are both the same. Provide one subcontracting plan with the percentage of the contract is set aside for small business participation.

N N

Request for Proposal_ LFCSS

Final L.5.2, page 81

The RFP states: "Management approach to ensure development activities do not impact maintenance activities and maintenance activities do not impact development activities." Please clarify what the Government means by 'development activities' an 'maintenance activities.' Can the Government expand on the requirements in this narrative within the Technical Volume so that the Offeror can provide the appropriate response and best solution?

Deleted. RFP will be amended to remove. Y N

Request for Proposal_ LFCSS

Final H.1, page 25-26

The RFP states: "The Offeror shall identify the persons selected to fill the roles of Offeror’s Program Manager, Contract Administrator and

Technical Lead for the base contract as Key Personnel." on page 25.

However, immediately following that a Program Manager, Alternate

Site Manager, and Contract Administrator are described. Please clarify if the Technical Lead and Alternate Site Manager are the same position.

Key personnel will be changed via an amendment. The technical lead and contract administer will be removed from the RFP.

N Y 13, 31, 38, 88, 89, 90

Request for Proposal_ LFCSS

Final Section A, page 1

Can the Government please provide a completed SF33? The SF33 in the RFP on page 1 of 95 is blank, according to L.5.1 the offeror is to fill out blocks 13, 15, and 18 then sign the document. Is it the intention of the Government that the offeror should leave the rest of the SF33 blank and return it with signature?

The SF 33 will be provided by the contracting

Officer N N

33 N/A N/A Can the Government please provide a NAICS code for this opportunity?

The NACIS code for this acquisition is 541990 per page 67 of the RFP N N

Request for Proposal_ LFCSS

Final

M.8, Factor 6: Price Evaluation, para 3, page 91

The IDIQ contract has a PoP of 5 years (base and 4 option years). In section M.8 Factor 6 price evaluation the RFP states "Each labor category is to be priced for each geographical location of performance and for all periods of performance (six (6) years)." In Attachment G pricing tables the 6th year (time period) is a repeat of option year 4

(7/13/24 - 7/12/25), in the Attachment E pricing tables the 6th year follows the end of the IDIQ PoP (7/15/2025 - 7/14/2026). Should both excels have the same timeframe for the 6th pricing year or are we to price them as is?

The Government may issue a new task order for twelve (12) months prior to the IDIQ contract option period 4 expiring. Example in the later month of option period 4, the

Government may issue XX number of tasks prior to the last day of the option period

(contract expiration). If the sixth period of performance task order(s) issued, it will have a period of performance starting five days before the contract option period 4 expires.

N N

Request for Proposal_ LFCSS

Final A, SF33, block 8, page 1

How should offeror's submit their proposals? Where should offeror's submissions be sent?

The Offeror shall submit their proposal in writing, electronically via email to the CO.

Submit electronically two proposals, one copy in PDF format and a second in MS

Word for use by the evaluation process.

Y

Y: 1, 2, 3, 12, 35, 70, 103, Request for Proposal_ LFCSS

Final, Attachments E and G

L.5.3, page 82, Attachments E and G

In section L.5.3 Volume III - Price Volume instructions it states

"Presume Start Date. For the purposes of this proposal, the assumed start date shall be FY20, September 15, 2020.", but both mandatory cost templates provided (Attachments G and E) have a start date in

July 2020. Could the Gov't please clarify which is correct?

The 15 September 2020 is the correct date for the purposes of the proposal. A modification to the RFP will be forthcoming.

Y N

Final B.2, CLIN 002 travel, page 6

Section B CLIN 0002 of the RFP states "All offers will submit a total cost for travel of $5,000.00 per period of performance Base and four option periods of the contract and for the last task order issued can be for a five-year period base plus four options periods $6,500.00 (total of

$32,500.000).", but section L.5.3 Volume III - Price instructions says

"For purposes of proposal, Offeror shall include $10,000.00 per period of performance for travel cost in the ODC CLIN in the Table provided in

Section B.". Can the Gov't please clarify which is correct?

The RFP will be amended to reflect the following. Offerors shall submit $6,500.00 for travel for each of the potential six (6) tasks order periods of performance. Two will be reflected in option period 4 since the

Government reserves the right to issue additional tasks orders prior to option period

4 expiring.

Y N

Request for Proposal_ LFCSS

Final

H.1, and M.8 Factor 2, subfactor

Can the Government please clarify what the Key Personnel positions are? In section H.1 the paragraph lists 3 key positions: "Program

Manager, Contract Administrator and Technical Lead for the base contract as Key Personnel.", but in section M.8 Factor 2, subfactor 1 it lists only 2 key positions: "The following positions are identified as contract key Personnel in accordance with the Key Personnel clause:

Program Manager, Alternate site supervisor: The Government may identify additional positions as key position in future task order RFQs.".

Are there 2 or 3 key positions?

Key personnel will be changed via an amendment. The technical lead and contract administer will be removed from the RFP.

Y Y 13, 31, 38, 88, 89, 90

Attachment B & Request for

Proposal_ LFCSS Final Attachment B, RFP section H.1

In Attachment B a Project Manager – Quantico is listed and in section

H.1 a Full-time Program manager key position is mentioned, are they 2 separate positions?

They are the same position. N N

Request for Proposal_ LFCSS

Final L.4.1, page 79, L.5.2, page 81

L.4.1 lists Volume "II Technical Approach (to include management plan, staffing plan, and Small Business Subcontracting Plan)" L.5.2 says

"technical proposal shall be organized as follows" the list that follows does not include a management plan, is this a required attachment to the technical proposal?

Management plan will be added to section

L.5.2 via an amendment.

Y N

Request for Proposal_ LFCSS

Final L.5.2, page 81

L.5.2 says "The Offeror's technical proposal shall be organized as follows and include the line numbers addressed:" but the list provided has no line numbers, can the Gov't please clarify what line numbers are being referenced in L.5.2?

In the Offeror's proposal, MS word has the capability to number each line of text in the document. Please turn this feature on when preparing the proposal. Numbering the text lines aide in the evaluation process.

N N

42 No verbiage Provided No verbiage Provided No verbiage Provided No N N

Request for Proposal_ LFCSS

Final No verbiage Provided No verbiage Provided No N N

Request for Proposal_ LFCSS

Final

Task orders 1, 2, 3, 9;

Attachments E and G

In order to fill in the pricing sheets correctly for task order pricing, could the Government please specify the level of the Casework file assistants and Physical scientist/Evidence analysts positions in Task

Orders 1, 2, 3 and 9?

Attachment E shall provide the hourly labor rate for that position. It does not relate to the amount of work or level of effort.

Attachment G should be priced as identified in the individual task orders, full time is

1,880 hours per period of performance or a fraction of 1,880 identified in the individual task order. Price would be the hourly rate times the number of hours specified in the task order. The hourly rate should be derived from Attachment E.

N N

Request for Proposal_ LFCSS

Final E.2

Please provide the required fill-in information for FAR 52.246-11, "Higher-Level Contract Quality Requirement", incorporated by reference in this section.

This clause will be removed from the RFP via an amendment.

Y Y

Request for Proposal_ LFCSS

Final I.1

Section I.1 contains multiple instances of conflicting FAR clauses or

FAR clause alternates that may not be applicable to an Offeror. Does the Government intend to modify the list of clauses incorporated by reference when the award is made to reflect those clauses applicable to the successful Offeror? Should Offerors indicate any objections to inapplicable clauses in their offers?

Yes the clauses will be updated upon contract award. Recommend the Offerors identify they deem not applicable to their performance.

Y At contract award N

Final L.13

The Government states in Section B.1 that this solicitation is "for commercial items prepared in accordance with the format in subpart

12.6." In accordance with FAR 12.603(c)(2)(xi-xii), the resulting award should only contain FAR 52.212-4, "Contract Terms and Conditions-

Commercial Items" and FAR 52.212-5, "Contract Terms and Conditions

Required To Implement Statutes or Executive Orders-Commercial

Items", if this solicitation is for "commercial items". Can the

Government clarify if this is a "commercial item" solicitation? If so, will the Government remove the clauses in Section I in favor of the two prior-cited clauses applicable to "commercial item" awards?

No, it is not a commercial item. The use of the term "commercial" reflects the support will be provided by other non Government sources.

N N

Request for Proposal_ LFCSS

Final Table M-2

Please correct the errata reference to Section L.12 for "Small Business

Participation Plan" requirements.

Need further clarification. L.12 does not discuss small businesses.

N N

Request for Proposal_ LFCSS

Final L.5.2, page 80

L.5.2, Volume II – Technical Response to Requirements. To support the

Organization Chart showing key and non-key personnel, would the government provide a chart of the current organizational relationships of the units in Attach C with the Contractor Man-year Equivalents

(CME) supporting each unit either directly or matrixed?

Although the information emanating from this question is interesting, it does not add value to understanding the provisions of the requirements, as identified in the RFP.

Providing a suitable candidate to the position is all that is needed. A Unit Chief and Section Chief assumes the responsibility of addressing operational and strategic requirements for the organization, this contract provides the resources to execute those requirements."

N N

Request for Proposal_ LFCSS

Final M.8, page 88

M.8, Factor 1, Sub-Factor 1: Staffing mentions “personnel with appropriate security clearance for the defined positions.” Could the government clarify the security clearances required for Attach B

Positions? Must these clearances be adjudicated by DOJ or FBI? Does

FBI have security clearance reciprocity with DOD?

The offeror will need to work with DoD DSS to obtain/maintain the individual employee clearances. Clearances may range from

Secret to Top Secret. This will be determined by the FBI Security Officer.

N N

Request for Proposal_ LFCSS

Final M.8, page 90

Are past performance references limited to Federal customers only or could State Governments provide past performance?

The Past Performance will be determined by gathering information from federal customers. Yes, it's limited to Federal customers only.

N N

Request for Proposal_ LFCSS

Final C.11

What are the necessary licenses and/or permits required to perform this work?

All licenses and permits for the purposes of this contract have been identified and addressed.

N N

Request for Proposal_ LFCSS

Final C.11

In reference to the training services provided by the Explosives and

Hazardous Device Examiner, are existing training materials/resources/curriculums adequate or will the contractor be responsible to develop new materials?

The FBI will have the training materials and protocol.

N N

Request for Proposal_ LFCSS

Final C.11

Other than the training services provided by the Explosives and

Hazardous Device Examiner, will the contractor be responsible to conduct training?

Yes, that is a possibility N N

55 Attachment B Attachment B

Other than the services provided by the Explosives and Hazardous

Device Examiner, will the contractor be responsible for other examination and testing assessments?

Examination and assessments will be the

Government's responsibility.

N N

Request for Proposal_ LFCSS

Final Section L.4.1; pg.. 77

Can Table of Contents be excluded from the page count of each volume?

No N N

Request for Proposal_ LFCSS

Final

Factor 6 Price Evaluation Task

Orders #1 through #12

Evaluation; pg.. 91-92

For the purpose of award, the total evaluated price will be the total price of all task orders 1 through 12 for the 6-year period. The basic contract is for a 5-year period with Task Orders which may extend up to 5 additional years. Please clarify the 6-year period?

The Government may issue a new task order for twelve (12) months prior to the IDIQ contract option period 4 expiring. Example in the later month of option period 4, the

Government may issue XX number of tasks prior to the last day of the option period

(contract expiration). If the sixth period of performance task order(s) issued, it will have a period of performance starting five days before the contract option period 4 expires.

N N

Final B.3. Pricing Information; pg.. 6

The pricing tables are intended to establish a pricing pool for future

TOs.

Offeror will need to include in their proposal, completed pricing tables

(provided as Attachment D of this RFP). Pricing shall be submitted in the Price Volume III. Should Attachment D referenced above be

Attachment E?

Attachment D is addressing deliverables. It has nothing to do with pricing. Pricing should reflect attachments E and G.

N N

Request for Proposal_ LFCSS

Final

SECTION C – DESCRIPTION /

SPECIFICATIONS / STATEMENT

OF WORK

Table of Contents; pg.. 7

C.15 Section 508 Compliance and

C.16 Key Personnel are missing. Please provide the content for these sections.

These two titles are listed on pg. 7 but are not included in the Section C as listed N N

Request for Proposal_ LFCSS

Final Section J; Attachment B, pg.. 66

Record Examiner job description under position requirements has an incomplete education requirement description. Please provide complete education requirement description.

A four (4)-year undergraduate degree is required.

Y N

Request for Proposal_ LFCSS

Final

Attachment A & Attachment B

Task Orders 002, 003, and 009

The Casework Files Assistant job descriptions are broken down across four levels within Attachments A & B. However, the Task Orders containing this labor category do not specify the level required. Please specify the level of Casework Files Assistant required in Task Orders

002, 003, and 009

TO 002 aligns to CW-3

TO 003 aligns to CW-1

TO 009 aligns to CW-4

N N

Request for Proposal_ LFCSS

Final

Attachment A & Attachment B

Task Orders 001, 002, and 009;

pg.. 95

The Physical Scientist/Evidence Analyst job descriptions are broken down across two levels within Attachments A & B. However, the Task

Orders containing this labor category do not specify the level required.

Please specify the level of Physical Scientist/Evidence Analyst required in Task Orders 001, 002, and 009

TO 001 aligns to PS/EA-2

TO 002 aligns to PS/EA-2

TO 009 aligns to PS/EA-1

Y N

Request for Proposal_ LFCSS

Final

Attachment B, Table of

Contents

Task Order 012;

Table of Contents specifies a Physical Scientist 3. On page 27 of

Attachment B and in Task Order 012, the job description title is

Physical Scientist. Please verify which title is correct.

The Task Order has been corrected to reflect

Physical Scientist - 2 (3 will be required).

Y N

Request for Proposal_ LFCSS

Final

H.1 Key Personnel; pg.. 25, Attachment B

H.1 Key Personnel, … The Offeror shall identify the persons selected to fill the roles of Offeror’s Program Manager, Contract Administrator, Technical Lead, and Alternate Site Manager (Optional) for the base contract as Key Personnel. The three categories, Contract

Administrator, Technical Lead, and Alternate Site Manager (Optional) are not included in Attachment B Position Descriptions. Please provide the job descriptions for these three key personnel positions.

Are these three key personnel positions full time or part time? Are these three positions required to be dedicated to the program and not to manage or assist with other company projects, same as the Program

Manager?

Key personnel will be changed via an amendment. The technical lead and contract administer will be removed from the RFP.

Y Y

Request for Proposal_ LFCSS

Final

H.1 Key Personnel

Attachment A

Attachment E

Attachment G

Attachment A does not include any reference to the Project Manager, Quantico, VA, Contract Administrator, Technical Lead, or the Alternate

Site Manager. Attachment E and G include only the Project Manager, Quantico, VA. Will the Government update Attachments A, E, and G to include the Project Manager, Quantico, VA, Contract Administrator, Technical Lead, and the Alternate Site Manager? Will the Government provide the level of effort for these positions across the 12 task orders for use in Attachments A and G?

Key personnel will be changed via an amendment. The technical lead and contract administer will be removed from the RFP.

Y N

Request for Proposal_ LFCSS

Final Attachment B, The Education requirement for the Project Manager requires a B.S.

degree in the Life or Physical Sciences and an MBA degree or a

Master’s degree in a related field. Would the Government allow a

Bachelor’s degree, to include a BS or a BA, in any area of study and a

MBA degree or a Master’s degree in a related field and experience with over five (5) years in management positions similar in size and scope of this acquisition?

No. The provisions and requirements of this position are accurately portrayed.

N N

Request for Proposal_ LFCSS

Final

H.1 Key Personnel; Program

Manager

Attachment B

The Offeror’s corporate management structure shall guarantee a senior Program Manager on a full–time basis who is dedicated only to this IDIQ (and future task orders). Throughout other sections of the

RFP the labor category is titled Program Manager. Attachment B details the job title of the position as a Project Manager. Is the labor category title Senior Program Manager, Program Manager, or Project

Manager?

The site person identified by the Offeror as the project manager will be the program manager to allow daily connection with the

Lab/Unit managers. The corporate program manager would be the supervisor, the "go to person" for the site project manager.

N N

Request for Proposal_ LFCSS

Final

H.1 Key Personnel, para 1 pg..

The Offeror recommends that resumes be included in the Technical

Proposal only.

Resumes should be provided as an attachment to the technical proposal.

Final

C.6 Deliverables, pg.. 9

F.2 Delivery and Performance

Schedule, pg19

H.3 Department of Justice (DOJ)

Procurement Guidance pg. 29

L.4.1 Format and Instructions for Proposals, pg. 77

L.5.2 Volume II – Technical

Response to Requirements, pg80

There are contradictory statements within the RFP related to a hard copy submission, CD-ROM submission, and electronic submission.

Offeror recommends due to current COVID-19 circumstances the submission be an electronic submission via email only. Does the

Government intend for this to be an electronic submission via email only?

The Offeror shall submit their proposal in writing, electronically via email to the CO.

Submit electronically two proposals, one copy in PDF format and a second in MS

Word for use by the evaluation process.

Y

Y: 1, 2, 3, 12, 35, 70, 103, Request for Proposal_ LFCSS

Final

C.6 Deliverables, pg.. 9

F.2 Delivery and Performance

Schedule, pg.. 19

L.4.1 Format and Instructions for Proposals, pg. 77

If an electronic submission via email is the Government’s preferred method for submission of the proposal, what is the Government’s email or upload file size limit? Will the Government allow zip files?

The Offeror shall submit their proposal in writing, electronically via email to the CO.

Submit electronically two proposals, one copy in PDF format and a second in MS

Word for use by the evaluation process.

Y

Y: 1, 2, 3, 12, 35, 70, 103, Request for Proposal_ LFCSS

Final

C.6 Deliverables, pg. 9

F.2 Delivery and Performance

Schedule, pg. 19

L.4.1 Format and Instructions for Proposals, pg. 77

If an electronic submission via email is the Government’s preferred method for submission of the proposal, will the Government accept

PDF format for narrative volumes and excel format for price attachments?

The Offeror shall submit their proposal in writing, electronically via email to the CO.

Submit electronically two proposals, one copy in PDF format and a second in MS

Word for use by the evaluation process.

Y

Y: 1, 2, 3, 12, 35, 70, 103, Request for Proposal_ LFCSS

Final

C.6 Deliverables, pg. 9

F.2 Delivery and Performance

Schedule, pg. 19

L.4.1 Format and Instructions for Proposals, pg. 77

If an electronic submission via email is the Government’s preferred method for submission of the proposal, will the government accept scanned images format for required company-proprietary documents, such as manuals, master plans, disclosure statements, etc.?

The Offeror shall submit their proposal in writing, electronically via email to the CO.

Submit electronically two proposals, one copy in PDF format and a second in MS

Word for use by the evaluation process.

Y

Y: 1, 2, 3, 12, 35, 70, 103, Request for Proposal_ LFCSS

Final

C.6 Deliverables, pg. 9

F.2 Delivery and Performance

Schedule, pg. 19

L.4.1 Format and Instructions for Proposals, pg. 77

If an electronic submission via email is the Government’s preferred method for submission of the proposal, will the government accept scanned images format for signed documents, such as the SF33, SF30, cover letter, etc.?

The Offeror shall submit their proposal in writing, electronically via email to the CO.

Submit electronically two proposals, one copy in PDF format and a second in MS

Word for use by the evaluation process.

Y

Y: 1, 2, 3, 12, 35, 70, 103, Request for Proposal_ LFCSS

Final

L.4.1, Paragraph 1, Bullet 1, pg77

Section L.4.1, Paragraph 1, Bullet 1 of the RFP specifies the font is Arial

12 pitch. Section L.4.1, Paragraph 2 of the RFP specifies the font shall be 12-point font size. Please confirm whether the font size is 12 point or whether the offeror is to use the formula 120/Pitch=Point to convert the given font to 10-point Arial?

Font: Arial 12 pitch for the entire document. N Y

Request for Proposal_ LFCSS

Final

L.4.1 Format and Instructions for Proposals, pg. 77

Will the Government exclude graphic captions, callout/focus boxes, tables, figures, drawings, charts, headers/footers, staffing matrix, project schedules from font requirements?

No N N

Request for Proposal_ LFCSS

Final

L.4.1 Format and Instructions for Proposals. Pg 77

L.5.2 Volume II – Technical

Response to Requirements. Pg

Will the Government exclude the Table of Contents, List of Figures, Glossary of Acronyms, Cross Reference Matrix, Title Page, Cover Page, and Cover letter from page count?

No N N

Request for Proposal_ LFCSS

Final

H.1 Key Personnel, pg. 25

L.4.1 Format and Instructions for Proposals, pg77

L.5.2 Volume II – Technical

Response to Requirements, pg.

M.8 Evaluation Factors and Sub-

Factors

Factor 2, Sub-Factor 1, pg. 88

Will resumes be an attachment to Volume II as an electronic submission rather than a separate file?

Resumes should be provided as an attachment to the technical proposal.

y Y 68

Final Attachment A, pg. 1

Task Order format for the twelve Task Orders in Attachment A are incomplete.

Attachment A only provides the Base Period. The Period of

Performance listed in Attachment A is contradictory to the period of performance described in the RFP. The headers for Task Orders 2-12 are incomplete. Will the Government update Attachment A to include all periods for the Task Orders beyond the base period, the correct period of performance and the headers for Task Orders 2-12 or would the Government want the contractor to update Attachment A? If the

Government would like the contractor to update Attachment A please provide the correct periods of performance.

Attachment A is for pricing the initial task orders for the base period of the IDIQ. The task orders are subordinate to the RFP. They will not be identical to each other nor always have the same period of performance.

N N

Request for Proposal_ LFCSS

Final N/A comment: No Transition Plan for phase-in is included in the requirements for Volume II. Statement: Recommend a 30-day from date of award transition plan be included as a requirement for Volume

II.

A transition plan will be incorporated via a

RFP amendment.

Y N

Request for Proposal_ LFCSS

Final

pg. 79

50 pages for Volume II is insufficient for the Offeror to address all requirements and provide the Government with the highest quality proposal and solution. Respectfully request, the page count be increased to 65 pages.

The Government feels 50 pages is adequate for proposing a technical approach and makes it manageable for the evaluation process.

N N

Request for Proposal_ LFCSS

Final L.5.4, pg. 82

Offeror shall provide in their proposal, three (3) points of contact

(POC) of similar or related projects that are current, or the period of performance expired within the last three (3) years to include their email and telephone number.

Will the Government allow at least one past performance from major subcontractors as part of the three past performances submitted?

According to page 90 of the RFP the section advises that the past performance evaulation team will determine how well the contractor performed on other contracts by gathering information from federal customers.

? N

Request for Proposal_ LFCSS

Final L.4.1. pg. 77

Comment: Program Management Plan (PMP), Security Plan and resumes are included as attachments and not included in this page count.

Question: Would the Government consider making the Security Plan a separate volume rather than an Attachment to Volume II?

The security plan shall be a separate submission. This will be further defined via an RFP amendment.

Y N

Request for Proposal_ LFCSS

Final

L.4.1, Page 77

M.8 Evaluation Factors and Sub-

Factors

Factor 2 Technical, Sub-Factor

3, pg. 88

Comment: Volume II states the program management plan and security plan are not included in the page count.

Question: A rating sub-factor (Factor 2, Sub-Factor 3) is the “Quality

Assurance Plan.” Can this plan be included as an appendix to Volume II and excluded from page count?

The quality assurance plan shall be a separate submission. This will be further defined via an RFP amendment.

Y N

Request for Proposal_ LFCSS

Final L.5.1, L.5.2, L.5.3, page 81

Comment: Due to the magnitude of summary information needed, a one page Executive Summary does not provide length enough to provide the best overall summary of the full proposal.

Question: Would the Government consider allowing the Executive

Summary to be two pages rather than one?

The Executive Summary will be changed to two pages via an amendment.

Y N

85 Attachment B Attachment B

Comment: Education requirements.

Question: Will the government consider allowing a substitution of years of experience for education requirements?

No. All requirements and provisions for each position are accurately identified.

N N

86 Attachment G Attachment G

Comment: Attachment G reflects a Base Period and Four Options, then adds another set of columns also labelled Option 4, but with an additional calendar year.

Question: Which period of performance is correct?

The Government may issue a new task order for twelve (12) months prior to the IDIQ contract option period 4 expiring. Example in the later month of option period 4, the

Government may issue XX number of tasks prior to the last day of the option period

(contract expiration). If the sixth period of performance task order(s) issued, it will have a period of performance starting five days before the contract option period 4 expires.

N

Y: 1, 2, 3, 12, 35, 70, 103, Request for Proposal_ LFCSS

Final L.5.2, p. 80

Can the Executive Summary and Exceptions and Assumptions in

Volume II be excluded from page count?

No N

Y: 1, 2, 3, 12, 35, 70, 103, Request for Proposal_ LFCSS

Final H.1 Key Personnel, Page 25-26

Comment: Section H.1 lists the Program Manager, Contract

Administrator, and Technical Lead as key personnel, and includes details for an optional Assistant Site Supervisor.

Question: Are the Program Manager, Contracts Administrator, Technical Lead, and the optional Assistant Site Supervisor all key personnel?

Key personnel will be changed via an amendment. The technical lead and contract administer will be removed from the RFP.

Y Y 13, 31, 38, 88, 89, 90

Final, Attachment B

Attachment B, H.1 Key

Personnel, Page 27

Comment: Job descriptions are missing within Attachment B for the

Technical Lead, Contract Administrator, and the optional Alternate Site

Manager.

Question: Please provide the job descriptions and associated requirements for the Contract Administrator, Technical Lead, and optional Alternate Site Manager Key Positions?

Key personnel will be changed via an amendment. The technical lead and contract administer will be removed from the RFP.

Y Y 13, 31, 38, 88, 89, 90

Request for Proposal_ LFCSS

Final

M.8 Factor 2: Technical, Sub-factor 1: Experience, para , pg.

Comment: An Alternate Site Supervisor is described.

Question: Please clarify if this is the same labor category as the optional Alternate Site Manager?

Key personnel will be changed via an amendment. The technical lead and contract administer will be removed from the RFP.

They titles are synonymous, the same.

Y Y 13, 31, 38, 88, 89, 90

Task Order 005

Attachment B

Task Order 005

Attachment B, Page 11-12

Comment: Two Chemists are described in Task Order 005 to support

TIEDS. The Chemist and Chemist Research job descriptions on pages

11-12 of Attachment B do not appear to be the job descriptions for the two Chemists required in Task Order 005.

Question: Please provide the job description for the two Chemists required in Task Order 005.

Research Chemist' on page 12 Attachment

B N N

Request for Proposal_ LFCSS

Final B.2, CLIN 002, Travel, pg. 6

Comment: This section specifies that bidders are to propose travel cost of $5K per year for base periods and for Task Order option periods that could potentially extend over additional years.

Question: Can the Government please clarify the calculation of the total value of $32.5K shown?

The RFP will be amended to reflect the following. Offerors shall submit $6,500.00 for travel for each of the potential six (6) tasks order periods of performance. Two will be reflected in option period 4 since the

Government reserves the right to issue additional tasks orders prior to option period

4 expiring.

Y Y

Request for Proposal_ LFCSS

Final B.2, CLIN 002, Travel, pg. 6

Comment: This section specifies that bidders are to propose travel cost of $5K per year for base periods and for Task Order option periods that could potentially extend over additional years. However, there are no provisions within the attached tables to include these costs.

Question: Can the Government please indicate in which tables they would like these costs included?

The RFP will be amended to reflect the following. Offerors shall submit $6,500.00 for travel for each of the potential six (6) tasks order periods of performance. Two will be reflected in option period 4 since the

Government reserves the right to issue additional tasks orders prior to option period

4 expiring.

Y Y 92, 93

Request for Proposal_ LFCSS

Final B.3, Pricing Information, pg. 6

Comment: The second sentence of this paragraph indicates that offerors are to “include in their proposal completed pricing tables

(provided as attachment D of this RFP).”

Question: Since Attachment D is the Deliverable List is it correct to assume that the reference should have been to the Attachment E tables, in lieu of Attachment D?

It should be attachment E. An amendment will be issued to correct the error.

Y N

Attachment A, Attachment

E, Attachment G

Attachment A, Attachment E, Attachment G

Comment: Attachment A shows the periods of performance as starting in April 2020. Attachment E and Attachment G show periods of performance starting in July 2020.

Question: Can the Government please clarify the period of performance?

The period of performance is expected to begin on September 15, 2020 N N

Request for Proposal_ LFCSS

Final

L.5.3 Volume III Price Volume;

pg. 82

Comment: Last sentence reads: “The Price Volume shall consist of the following: All data is to be certified as a part of the proposal.” It would seem that the FAR prohibition on certified cost or pricing data would be applicable to this procurement, given adequate price competition.

Question: Can the Government please clarify the intent of this statement?

The Government is looking for the Offer to certify all data provided is part of the proposal submitted.

N N

Request for Proposal_ LFCSS

Final L.5.2 Pages 80 and 88

Comment: Section L Technical Response Requirements do not seem to align with the Section M evaluation requirements. Section L stipulates

Technical Response Requirements that appear to have little correlation with the Section M Factors and Subfactors making the Government’s desired proposal format difficult to decipher.

Question: Would the Government please align Section L and Section

M?

Section C identifies the requirements.

Section L is instructions not technical performance. Section M identifies the area the Government will be evaluating for responsiveness to section C.

Final L.4.1, Page 77

Comment: L.4.1 Program Management Plan (PMP), Security Plan and resumes are included as attachments and not included in this page count.

Question: Will the Government consider allowing the offeror to provide the Program Management Plan as a CDRL post-award and allow the Offeror to provide a Program Management approach only in the Technical volume?

The instructions stand that the Program

Management Plan (PMP), Security Plan and resume sar included as attachements and not included in this page count. Please adhere to instructions provided on page 77 section L.4.1

N N

Request for Proposal_ LFCSS

Final

H.11 Equal Employment

Opportunity (EEO), Page 42-43

Comment: Offerors registered with the Department of Labor’s

National-Pre-Award Registry shall provide their company name and address they are registered under. If the Offeror is not registered, they will need to provide the following information as an attachment to

Volume I - Technical Volume.

Question: Please clarify that this information is to be included as an

Attachment in Volume I Contract Format/Standard Form of Contract?

Yes, clarified as an attachment to the

Technical Volume.

N N

Request for Proposal_ LFCSS

Final

FAR Clause 52.222-41 is included; pg. 46

Comment: This FAR Clause requires labor categories which meet the

Service Contract Act requirements to be mapped to Department of

Labor Wage Determinations.

Question: Will the government be issuing the wage determinations to be used in the proposal or shall bidders propose using the current

Department of Labor Wage Determinations issued for the two geographic locations?

No, FAR 52.222-41 Clause should not be referenced. This will be removed from the

RFP

N N

Request for Proposal_ LFCSS

Final

FAR Clause 52.222-43 is included; pg. 46

Comment: This FAR Clause requires bidders to propose costs/prices for Service Contract Act covered employees at a fixed rate for all periods. For those categories, the wages are not escalated into future periods, but subject to future adjustment when the Contracting Officer incorporates new Wage Determinations into the contract. Question: Is this treatment consistent with the government’s desired pricing?

No, FAR 52.222-43 Clause should not be referenced. This will be removed from the

RFP

N N

Request for Proposal_ LFCSS

Final

H.1 Key Personnel, pg. 25

L.4.1 Format and Instructions for Proposals, pg77

L.5.2 Volume II – Technical

Response to Requirements, pg.

M.8 Evaluation Factors and Sub-

Factors

Factor 2, Sub-Factor 1, pg. 88

The Government instructs offerors to submit resumes for all Key

Personnel with their submission in Sections H, L and M. Section H provides additional instruction that “For the task orders enclosed in the attachments of this RFP, the Offeror shall identify in their proposal and provide resumes for all staff as specified, in addition to those roles identified here.” Are offerors required to provide resumes for all proposed personnel or only Key Personnel?

Resumes are to be submitted for the positions designated as key. Resumes are not required for all staff.

N N

Request for Proposal_ LFCSS

Final

L.4.1 Format and Instructions for Proposals; 77

Will the Government consider allowing proposals to be submitted via email? This would allow offerors to continue to follow CDC COVID-19 guidance, adhere to social distancing guidelines and not engage with a shipping delivery source.

The Offeror shall submit their proposal in writing, electronically via email to the CO.

Submit electronically two proposals, one copy in PDF format and a second in MS

Word for use by the evaluation process.

Y

Y: 1, 2, 3, 12, 35, 70, 103, Request for Proposal_ LFCSS

Final

L.4.1 Format and Instructions for Proposals; 77

The Government instructs offerors that “In addition to the paper copies identified above, the Offeror shall submit all proposal information on a CD.” There is no reference paper copies in the RFP.

Please confirm that offerors are not required to provide paper copies of their proposals.

The Offeror shall submit their proposal in writing, electronically via email to the CO.

Submit electronically two proposals, one copy in PDF format and a second in MS

Word for use by the evaluation process.

Y

Y: 1, 2, 3, 12, 35, 70, 103, Request for Proposal_ LFCSS

Final

A.1, SF 33; L.5.1, Section A

Cover Sheet; 1 of 95

L.5.1 instructs offerors to “Blocks 13, 15, 16, and 18 of Page 8, Standard Form 33, are to be completed by Offeror and Block 17 shall be signed to show that the Offeror has read and agrees to comply with all the conditions and instructions provided in the solicitation document.” The SF 33 provided in section A.1 (page 5 of 92) is an uneditable image. Will the Government please provide an editable PDF so that offerors may complete the SF 33?

The SF-33 will be provided by the contracting Officer N Y 32

Request for Proposal_ LFCSS

Final

L.4.1 Format and Instructions for Proposals; 79

The instructions tell offerors to provide a “Technical Approach (to include management plan, staffing plan, and Small Business

Subcontracting Plan)” in a 50 page limit. The instructions for the

Technical Approach on page 79 includes the addition of an Executive

Summary (not to exceed 1 page). Please confirm that the 1 page

Executive Summary does not count toward the 50 page limit of the volume.

The Executive Summary will be changed against the 50 page limitation. The summary will be increased to a maximum of two pages vice one page. The increase in the number of pages will be made via an amendment.

Final

L.4.1 Format and Instructions for Proposals; 79 of 95

Volume II Technical Approach is limited to 50 pages and should include a management plan, staffing plan, and Small Business Subcontracting Plan.