SOW_05032018.pdf

Updated 05/03/2018 SOW 1

STATEMENT OF WORK FEDERAL BUREAU OF PRISONS

MAINTENANCE CONTRACT FOR 16 NON-LETHAL/LETHAL FENCE SYSTEMS

I. INTRODUCTION:

The Federal Bureau of Prisons (Bureau) is a component of the Department of Justice (DOJ). The Bureau is responsible for the custody of approximately 190,000 federal inmates confined in 122 federal correctional facilities nationwide.

The Bureau utilizes two types of non-lethal/lethal fence systems, DC and AC. The Bureau requires technical support, labor, and materials to maintain 16 non-lethal/lethal fence systems.

The non-lethal/lethal fence systems are located at the following Bureau institutions:

1. USP Tucson, 9300 S. Wilmot Rd., Tucson, AZ *

2. USP Terre Haute, 4700 Bureau Rd. South, Terre Haute, IN *

3. USP McCreary, 330 Federal Way, Pine Knot, KY *

4. USP Coleman I, 846 N.E. 54th Terrace, Coleman, FL *

5. USP Coleman II, 846 N.E. 54th Terrace, Coleman, FL *

6. USP Pollock, 1000 AirBase Road, Pollock, LA *

7. USP Hazelton, Sky View Drive, Bruceton Mills, WV *

8. USP Canaan, 3057 Easton Turnpike Road, Waymart, PA

9. USP Atwater, 1 Federal Way, Atwater, CA

10. USP Florence, 5880 State Highway 67 South, Florence, CO

11. USP Lee, Lee County Industrial Park, Hickory Flats

Road, Pennington Gap, VA

12. USP Victorville, 13777 Air Expressway Blvd., Victorville, CA

13. USP Beaumont, 6200 Knauth Road, Beaumont, TX

14. USP Big Sandy, 1197 Airport Road, Inez, KY

15. USP Allenwood, Route 15, 2 miles North of Allenwood, Allenwood, PA

16. USP Yazoo City, 2225 Haley Barbour Parkway, Yazoo

City, MS

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*denotes installation by GDI LLC.

II. QUALIFICATIONS:

A. The contractor shall have a minimum of three years of experience maintaining non-lethal/lethal, or similar complexity, fence systems within the United States.

The contractor must detail five years of direct experience working on both Alternating Current (AC) and Direct Current

(DC).

B. The contractor shall a minimum of three years of programming experience with programmable Logic Controllers (e.g. PLC Ladder Logic with Allen Bradley or an approved PLC Manufacturer). Additionally, each contractor shall have a minimum of three years of experience working with Microsoft Office products to include: Microsoft Word and Microsoft Excel.

C. The contractor shall have a minimum of five years of experience in the repair, programming and maintenance of Allen Bradley Programmable Logic Controller (PLCs) and Panel View touch screens.

D. The contractor shall be knowledgeable and trained in all aspects of OSHA (Occupational Safety and Health Administration) rules and regulations regarding live electrical high voltage conductors and equipment.

E. The contractor must have working knowledge regarding all standards published by the International Electrotechnical Commission (IEC) governing energized fence systems.

III. SYSTEM DESCRIPTION:

A. The two systems have many similar design characteristics including:

1. Both systems are comprised of 26 (DeTekion) and 28 (GDI) high voltage conductors horizontally mounted on a 12’ high fence post.

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2. All high voltage conductors are attached to the fence post via porcelain (DeTekion) or polyethylene plastic (GDI) insulators.

3. The high voltage fence posts sit atop a 12” high concrete rodent wall.

4. Both systems are equipped with a rodent deterrent stun wire. This wire is mounted on top of or on the side of the rodent wall.

5. The high voltage fence structure maintains a 10’ safety clearance between the perimeter chain link fence and each institution’s taut wire perimeter detection system.

6. With exception of the Institution’s rear gate sallyport, the high voltage fence structure surrounds the entire perimeter.

7. The non-lethal/lethal fence system is designed to detect and alarm if the high voltage conductors are cut, shorted or grounded.

8. The high voltage fence structure is divided into zone lengths no greater than 300’. Zone quantities average approximately 22 per institution.

9. Both systems are programmed to deliver a non-lethal dose of pulsed DC energy at 1Hz on the first breach attempt.

If a second breach attempt occurs, the system automatically switches to a lethal mode of operation.

10. Both systems have annunciation and control equipment located in each institution’s rear gatehouse as well as at the control center.

11. Both systems incorporate a complex safety interlocking system, which includes maintenance access gates, cabinet doors, panels, special keys, and automatic/manual grounding systems.

12. Both systems utilize Allen Bradley Programmable Logic Controllers (PLC) to interface with a touch screen Graphic User Interface (GUI).

13. All systems are backed up by UPS power.

B. The primary differences between the systems are:

1. GDI SYSTEM:

a. Comprises of individual energizer units called Rapid Pulse Energizer (RPEs). One RPE is required per zone.

b. Requires four home run high voltage conductors from each RPE unit to each respective zone.

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c. Lightning protection is located on the perimeter at each zone.

d. Utilizes pulsed DC voltage for both non-lethal and lethal mode of operation. Non-lethal mode pulses at 1Hz while lethal mode pulses at 10Hz.

e. High voltage insulators are snap on polyethylene plastic.

f. The safety grounding system utilizes high voltage electronic relay controlled by a PLC.

2. DeTekion System:

a. Comprises of a single energizer cabinet supporting all zones.

b. Requires one pair of high voltage feed conductors connected to one end of the fence structure and a second pair of return conductors connected to the opposite end of the fence structure.

c. Utilizes AC voltage when in the lethal mode of operation.

d. High voltage insulators are porcelain screw on.

e. The safety grounding switch is a manually controlled knife switch.

IV. SCOPE:

A. The contractor shall physically perform an initial assessment of each type of non-lethal/lethal fence system.

The initial system assessment shall be used to generate proper preventative maintenance protocols, determine the types and quantities of spare parts needed, and ensure appropriate tools and equipment are available. Some tools and equipment must be on site, and others must be sent to institutions upon need.

B. Fourteen days after contract award, the contractor shall present the Government with a schedule detailing travel times and dates necessary to perform the initial system assessments.

1. It shall be up to the contractor to determine which of the two BOP facilities to visit and identify to the Contracting Officer’s Representative for coordination with the institution. The contractor is responsible for conducting one assessment for each type of fence (total of 2 site visits).

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2. The contractor shall take the appropriate amount of time as deemed necessary to perform the initial assessment.

The anticipated schedule will have to be coordinated with institution staff prior to reporting.

3. The system assessments shall be performed within the first 14 days of contract award.

4. Upon completion of the system assessments, the contractor shall present the Government with a full report detailing preventative maintenance recommendations within 14 days upon system assessments. At a minimum, the recommendations shall include:

a. Complete set of high voltage output readings prior to

PM and post PM.

b. Test all safety interlocks

c. Verify all external indicators are in proper working order.

d. Verify that all zones alarm and annunciate properly

e. Verify that all system modes operate properly

f. Re-tension high voltage conductors where necessary

g. Tighten and lubricate all internal and external electrical connections

h. Inspect and replace faulty insulators

i. Ensure proper equipment environmental conditions

j. Verify that all cabinet locks operate properly

k. Available software upgrades

C. On a semi-annual basis, the contractor shall be responsible for performing all recommended preventive maintenance tasks and software upgrades on each system.

1. Thirty days after contract award, the contractor shall present the Government with a schedule detailing travel times and dates necessary to meet the semi-annual preventative maintenance requirements.

2. It shall be the contractor’s responsibility to allow enough time in the schedule to complete all recommended preventive maintenance tasks as well any necessary system repairs.

3. The preventative maintenance schedule shall allow for a minimum of two site visits per year.

D. In order to maintain enough ready service spare energizers for the GDI Systems, the contractor shall repair GDI system’s energizers. Each of the seven (7) GDI sites should

Updated 05/03/2018 SOW 6 have a minimum of 2 energizers on site, at all times, for emergency use. Contractor is responsible for all freight costs.

V. 24 HOUR EMERGENCY SERVICE:

During the contract period, the contractor shall be responsible for providing 24 hour emergency service on all referenced non-lethal/lethal fence systems.

1. The contractor shall establish a 24 hour hotline for emergency service request and technical support. A copy of the hotline number shall be printed on a laminated label and attached to the various equipment cabinets located in the Energizer Equipment Room.

2. Once a service request is initiated by the Government, the contractor shall respond back to the requesting institution via telephone within 1 hour. If the service request can be remedied by phone support, the request can be deemed complete.

3. In the event that on site repairs are necessary, the contractor shall notify the Contracting Officer’s Representative immediately.

4. If on site repairs are deemed necessary after hours or on weekends, the contractor shall notify the Contracting Officer’s Representative the next business day.

5. All travel, per diem, parts, labor and materials necessary to facilitate an onsite repair shall be negotiated and approved by the Contracting Officer’s prior to execution. To the maximum extent possible, a schedule of pricing (e.g. estimated travel costs, per diem, parts, labor rates) shall be included as part of the proposal for this maintenance contract. All travel, per diem rates, and miscellaneous expenses must be in accordance with Federal Travel Regulations.

6. Parts necessary to facilitate an onsite repair may be removed from the emergency spare parts inventory as defined in Section VI. However, any parts used from the emergency spare parts inventory shall be replaced by the contractor within 30 days.

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F. The contractor shall be responsible for providing all labor, tools, materials, and equipment necessary to execute the scope of this contract. Government escort staff observe repairs and assist with system operations during the preventive maintenance and repair procedures.

VI. SPARE PARTS:

A. The contractor shall be required to keep an inventory of spare parts on hand for emergency use.

B. All spare parts are deemed the property of the Government.

At the end of the contract period, all surplus spare parts shall be sent to the Contracting Officer’s Representative.

C. Spare parts, to be kept on site, for emergency repair purposes, shall include, but not be limited to the parts listed on Attachment A (Emergency Spare Parts).

D. Spare parts to be maintained, off site and readily accessible to the contractor, shall include, but not be limited to the parts listed on Attachment B (Electro-Guard 5000 Spare Parts).

VII. TRAINING:

A. During the semi-annual inspection visit, the contractor shall allow time for a certified technician to address system related questions as well as provide system overview training to site personnel. While coordinating the semi-annual visit, the contractor shall inform the institution prior to arriving that the opportunity to have personnel trained during the visit is available at least 2 weeks before arriving.

B. Upon request, manufacture’s training shall be provided for the following systems: general system operation, Programmable Logic Controllers, system annunciation and control equipment, safety interlocking, grounding, emergency operations and repair and any maintenance that is to be performed by BOP Technicians.

VIII. SECURITY CLEARANCE PRIOR TO WORK:

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A. Contractor security clearances, including the submission of security clearance forms, shall be coordinated with each institution prior to contract employee arrival at the BOP facility. As determined by each institution’s Human Resource Security Specialist, clearances may require one or all of the following:

National Crime Information Center (NCIC) check;

DOJ-99 (name check);

FD-258 (fingerprint check);

Law Enforcement Agency checks;

Vouchering of Employers over past five years;

Resume/Personal Qualifications;

OPM-329-A (Authority for Release of Information);

NACI check (if applicable); and Urinalysis Test (for detection of marijuana and other drug usage).

B. The COR will provide a list of each institution and the corresponding point of contact after award.