Attachment_K_Sample_Task_Order_2.doc

SAMPLE TASK ORDER 2

Section B – Products or Services and Prices/Costs

B.1. CONSIDERATION AND PAYMENT

The Contractor shall provide the services described in Section C, Description/ Specifications/Work Statement. Except as otherwise specified in the contract, the Contractor shall furnish the necessary personnel, materials, services, facilities, and otherwise do all things necessary for or incident to the performance of the work set forth herein.

In consideration of satisfactory performance of the work described in the Statement of Work, the Contractor shall be compensated for the number of hours actually incurred at the fixed loaded hourly rates set forth below. Other direct costs, if applicable, shall be paid at actual cost. The Government shall not be obligated to pay any amount in excess of the ceiling price, nor is the Contractor obligated to continue performance if to do so would exceed the ceiling price.

B.2. CONTRACT PRICING

This is a severable time and materials completion contract. SEQ CHAPTER \h \r 1In consideration for the successful performance of this work, the Contractor shall be compensated in accordance with the fixed loaded hourly rates shown below for actual hours incurred. The fully loaded rates shall be all inclusive of the direct labor rate, fringe benefits, applicable indirect cost rates, and any profit (if applicable) for each labor category.

Total Estimated Labor

TOTAL CEILING AMOUNT

The estimated hours and total estimated cost per category are for budgeting purposes only. The number of hours actually used for each category may exceed or be less than the estimate by category, as long as the total ceiling price is not exceeded. The Contractor will not be reimbursed for any work performed in excess of the ceiling.

B.3. CEILING PRICE

The ceiling price for this contract is $_____________. The Government shall not be obligated to pay any amount in excess of this ceiling price nor is the Contractor obligated to continue performance if to do so would exceed this ceiling price.

B.4. NUMBER OF HOURS INCURRED

Contractor shall include a time sheet with each invoice showing the number of hours worked. This time sheet shall show the number of hours worked per person and by labor category during the time period invoiced. The Contracting Officers Representative (COR) shall provide a time tracking method to document each labor categories work time.

Section C – Description/Specifications/Statement of Work

C.1. tITLE

SAMPLE TASK ORDER 2

C.2. Background

INSERT BACKGROUND OF YOUR OFFICE, PROJECT AND ETC.

C.3. PERFORMANCE Objective Create a 70 – 100 second video focusing on the benefits of the Affordable Care Act C.3.1. Performance Objective 4: Production & Post-Production Support for Video and A/V Products Contractor will record, edit, enhance, create, transcode, post, deliver, and archive a70 to 100 second video. The tasking organization shall supply a fully-functional non-linear editing environment using both shared and isolated storage options (HHS currently deploys the Avid Media Composer, Avid Interplay, Avid ISIS 5500, and other related components). Travel to Miami, Florida, by the FT Video Producer Level 2 to oversee and perform video production of a single video. Hire two (2) local to Miami, Florida, crews with the detailed equipment above. Each crew is to perform its duties under the direction of the producer for 10 hours portal to portal. Travel for the video producer is allowed and shall be billed at actual cost. A custom 2-D animation shall be created to enhance the visuals of the story- estimated time to create the animation is 12 hours.

Performance Objective 1: Day-to-Day Video Production Operations and Day-to-Day Audio/Visual support Schedule, coordinate, produce, record, edit, create, transcode, and deliver a professional video with synchronized audio tracks to include narration, music, sound effects, and other effects as directed. FT Producer Level 2 shall travel to Miami, Florida, to oversee and direct two (2) video crews as listed in Objective 4 above. Producer L2 shall conduct the interviews, transfer video files, support the video crew, direct the Motion Graphic Designer 2-D, log videos, write script, oversee the edit session and deliver an approved finished product of 70-100 seconds. FT Non-linear Editor L2 shall perform the creative edits and collaborate with the producer and Motion Graphics Designer (2D). The Editor shall place visuals, sound, music and graphics in a creative manner and as directed by the Producer. Rough, Fine and Final cuts (and possibly additional cuts) shall be created for review. Post to designated on demand video site and other on line properties as directed. Catalog and prepare all appropriate video clips for archive.

Task Area 10 – Personnel The Contractor shall utilize the FT staff Video Producer Level 2 and the Non-Linear Editor Level 2 for this production. All other personnel and materials shall be hired as freelance, unless otherwise directed by the COR.

Performance Standards and Measures Table

Performance standards and measures from IDIQ are incorporated by reference.

Section D – Packaging and Marking (Reserved) Section E – Inspection and Acceptance

E.1. INSPECTION AND ACCEPTANCE

All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government.

The Government’s Contracting Officer’s Technical Representative (COR) is a duly authorized representative of the government and is responsible for inspection and acceptance of all items to be delivered under this contract.

E.2. ACCEPTANCE CRITERIA

Unless otherwise specified by the COR, the general quality measures, as set forth below, will be applied to each work product received from the Contractor under this task order.

a. Quality: Work products shall be accurate and a system of quality control established that results in finished products that need little revision

b. Design/Visual Value: Work products shall be accepted that meet standards and add to the value of the message through visual representation

c. Consistency to Requirements: All work products must satisfy the requirements of this statement of work.

d. Timeliness: Work products shall be performed on a schedule commensurate with complexity and established need

e. Technical Acumen: techniques are used that produce good products; ways to improve are consistently sought through new methods of work and emerging technologies.

E.3. Approvals by the COR The COR’s approval or revision to the services delivered shall be within the general scope of work stated in this contract.

E.4. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.arnet.gov/far/

Section F – Deliveries or Performance

F.1. REPORTING REQUIREMENTS/DELIVERABLES

The contractor shall submit deliverables to the COR identified in Section G.1. These deliverables shall be clear, concise, and complete, and shall conform with the standards that are identified below. Certain types of deliverables shall be submitted in draft form initially, allowing the COR to review and provide additional information and/or clarification comments for possible inclusion in the final document.

All relevant deliverable materials shall be submitted electronically to the COR using the Microsoft Office tool suite. Deliverables shall be submitted both in hard copy and electronically to the COR. Below is a listing of the deliverables and their intended due dates.

F.2. DELIVERABLES SCHEDULE –

F.3. PLACE OF PERFORMANCE

The work shall be performed at the following Government facilities:

US Department of Health and Human Services

Hubert H. Humphrey Building Web Communications Division

200 Independence Avenue, SW;

Washington, DC 20201

F.4. PERIOD OF PERFORMANCE

The period of performance is a base period of 12 months, unless the period is extended by modification.

F.5. OBSERVANCE OF FEDERAL HOLIDAYS

No services or deliveries shall be performed on Saturdays, Sundays or Federal legal holidays. Deliverables due on a Saturday, Sunday, or Federal holiday shall be due on the following business day.

F.6. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.arnet.gov/far/

Section G – Contract Administration Data

G.1. Authorities of Government Personnel Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract will require coordination between the Government and the Contractor. The following individuals will be the Government’s points of contact during performance of the contract.

1. Contracting Officer

All contract administration shall be done by:

PSC to Insert Name, Contracting Officer

Program Support Center, Division of Acquisition Management

5600 Fishers Lane

Parklawn Building Rockville, MD 20857.

Phone: PSC to Insert

Fax: (301)443-8488

Email: PSC to Insert Note: The PSC Contracting Officer is the only individual authorized to modify this requirement.

2. Contracting Officer's Representative (COR) Insert Name of COR

Title Division and Address Phone:

Email:

3. Technical Monitoring Performance of work under this contract must be subject to the technical direction of the Contracting Officers’ Representative identified above, or a representative designated in writing. The term “Technical Direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

Technical direction must be within the scope of the specification(s)/work statement. The Contracting Officers’ Representative does not have authority to issue technical direction that:

· Constitutes a change of assignment or additional work outside the specification(s)/statement of work;

· Constitutes a change as defined in the clause entitled “Changes”;

· In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

· Changes any of the terms, conditions, or specification(s)/work statement of the contract;

· Interferes with the contractor's right to perform under the terms and conditions of the contract; or

· Directs, supervises or otherwise controls the actions of the contractor's employees.

Technical direction may be oral or in writing. The Contracting Officers’ Representative shall confirm oral direction in writing within five work days, with a copy to the Contracting Officer. The contractor shall proceed promptly with performance resulting from the technical direction issued by the Contracting Officers’ Representative. If, in the opinion of the contractor, any direction of the Contracting Officers’ Representative, or his/her designee, falls within the limitations above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day. Failure of the contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

G.2. INVOICE SUBMISSION

The Contractor shall submit invoices once per month. A complete invoice with all required back-up documentation shall be sent electronically, via email, to:

1. Contract Specialist via DAM mailbox: pscsas.invoices@psc.hhs.gov.*

2. Contracting Officer's Representative (COR):

3. Financial Management Service (FMS): psc_invoices@psc.hhs.gov.*

* No other non-invoice related documents (i.e. deliverables, reports, balance statements) shall be sent to the DAM and FMS mailboxes. Invoices Only.

IDIQ#: HHSPXXXXXXXX

Task Order Number: HHSTV-2016-0002 The subject line of your email invoice submission shall contain the contract number, contract line item number, the order number, if applicable, and the number of invoices. The Contractor shall send one email per contract per month. The email may have multiple invoices for the contract. Invoices must be in the following formats: PDF, TIFF, or Word. No Excel formats will be accepted. The electronic file cannot contain multiple invoices; example, 10 invoices requires 10 separate files (PDF or TIFF or Word).

Invoices shall be submitted in accordance with the contract terms, i.e. payment schedule, progress payments, partial payments, deliverables, etc.

All calls concerning contract payment shall be directed to the COR.

In accordance with FAR 52.212-4, Contract Terms and Conditions—Commercial Items, a proper invoice must include the following items:

FAR 52.212-4(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer—Other Than Central Contractor Registration), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

Additionally, the FMS requires the contractor to include its Dunn and Bradstreet Number (DUNS) on each invoice.

In accordance with OMB Memorandum, M-11-32, Agencies shall make payments to small businesses as soon as practicable, with the goal of making payments within 15 days of receipt of a proper invoice. If a small business contractor is not paid within this (15 day) accelerated period, the contractor will not be given a late-payment interest penalty. Interest penalties, as prescribed by the Prompt Payment Act, remain unchanged by means of this memorandum. All small businesses shall label all invoices as “Small Business.”

In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this order will be made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232-33 Payment by Electronic Funds Transfer – Central Contractor Registration.

G.3. KEY PERSONNEL (HHSAR 352.242-70, January 2006) The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the Contractor or Government.

The following labor categories are to be considered key personnel:

G.4. Government Furnished Property/Equipment Existing Government resources as required, including access to the main production environments, the development and test environments for the duration of the SOW period. The Government shall also provide the necessary onsite workspace (to the extent that space is available), furnishings, telephone service and computer resources required to complete this SOW. Contractor Staff who works late shifts or weekends may work from a remote location with prior WCD approval. Contract staff shall conduct week day work on site at HHS to the extent that space is available.

G.5. Products Purchased All tools, software, and other products purchased under the task order are owned in their entirety by the government. The offeror must provide the government with any related materials such as user manuals and use cases obtained by the provider at the request of the government.

G.6. Data to Be Delivered Any working papers, interim reports, data given by the government or first produced by the Contractor under the contract or collected or otherwise obtained by the Contractor under the contract, or results obtained or developed by the Contractor (subcontractor or consultants) pursuant to the fulfillment of this contract are to be delivered, documented, and formatted as directed by the COR.

In addition, information and data, which are held by the Contractor related to the operation of their business and/or institution and which are obtained without the use of federal funds, shall be considered “PROPRIETARY DATA” and are not “subject data” to be delivered under this contract.

Section H – Special Contract Requirements

H.1. CONTRACTOR PERFORMANCE EVALUATION REPORT

During the life of this contract, Contractor performance will be evaluated on an interim and final basis pursuant to FAR Subpart 42.15. This evaluation shall become a part of the contract file and shall be used as past performance information in evaluating the Contractor’s, and any significant subcontractors’ or affiliates, past performance on future contracts. Contractor Performance Assessment Report System (CPARS) is an on-line reporting system http://www.cpars.csd.disa.mil/cparsmain.htm. The Contractor Performance Report is completed by the Project Officer electronically and sent to the Contractor for review and approval at the end of each performance period as an interim report and at the end of the contract performance as a final report. After review by the Contracting Officer, the report becomes a permanent record of the Contractor’s past performance.

Section I – Contract Clauses

I.1. SALARY RATE LIMITATION (HHSAR 352.231-70, MARCH 2012)

HHSAR 352.231-70 states the following:

As prescribed in 331.101-70, the Contracting Officer shall insert the following clause in extramural solicitations and contracts:

(a) Pursuant to the current and applicable prior HHS appropriations acts, the Contractor shall not use contract funds to pay the direct salary of an individual at a rate in excess of the Federal Executive Schedule Level II in effect on the date an expense is incurred.

(b) For purposes of the salary rate limitation, the terms "direct salary," "salary", and "institutional base salary", have the same meaning and are collectively referred to as "direct salary", in this clause. An individual's direct salary is the annual compensation that the Contractor pays for an individual's direct effort (costs) under the contract. Direct salary excludes any income that an individual may be permitted to earn outside of duties to the Contractor. Direct salary also excludes fringe benefits, overhead, and general and administrative expenses (also referred to as indirect costs or facilities and administrative [F&A] costs).

Note: The salary rate limitation does not restrict the salary that an organization may pay an individual working under an HHS contract or order; it merely limits the portion of that salary that may be paid with Federal funds.

(c) The salary rate limitation also applies to individuals under subcontracts. If this is a multiple-year contract or order, it may be subject to unilateral modification by the Contracting Officer to ensure that an individual is not paid at a rate that exceeds the salary rate limitation provision established in the HHS appropriations act in effect when the expense is incurred regardless of the rate initially used to establish contract or order funding.

(d) See the salaries and wages pay tables on the U.S. Office of Personnel Management Web site for Federal Executive Schedule salary levels that apply to the current and prior periods.

(End of clause)