150728_Work_Order_Sample_from_SA.docx

HHSTV Productions Work Order Sample From ScheduAll

7/27/2015

This sample work order comes from actual work performed at HHS. The work order uses a mix of day-to-day contract staff and short term freelance hires to supplement the day-to-day staff. The captioning services are part of a separate contract. All equipment and facilities are government furnished.

Package: Alzheimer's Council Meetings - 20150004 Great Hall 64' x 108'

HHS - TV

Work Order Printed: 7/28/2015 4:18:12PM # 9111 Job Date: 7/27/2015

9:30 AM

Pending Approval Terms:

OS

ASPE

Rohini Khillan Alzheimer's Council Meeting 20150004 - 19 P.O.# Job Name Job Number Hours checked - Awaiting vendor invoices

Event ended at 4:30pm but all crew members stayed to break down as event first thing Tuesday am. 1 hour OT.

*** - Monday, July 27, 2015 10:22 AM *** Issues with CC encoder two so we had Helen dial into #2. Arranged for afternoon session to also dial into #2.

Captioned dropped out 11:10. Captioner dailed back in.

H. (000-534-8100) for the morning session and R.(000-881-1900) for the afternoon session.

B unavailable - R is confirmed M. and T. confirmed by XX Rodney confirmed with XXX

(UPDATE – S.K. no longer needed as OCIO got cancelled) There will be a video embedded in one of the powerpoint presentations

*** - Thursday, July 09, 2015 3:02 PM *** Reached out to M. to order closed captioning. In touch with S. for streaming.

27 delegate mics needed along with telecom box for phone dial in.

Details from logistics july 9th Podium on the floor with mic for public comments Special Instructions Time to Bill Stop Start Description To From

9:30 AM

5:00 PM

Great Hall 64' x 108'

9:30 AM

5:00 PM

Closed Captioning Encoder#2 (202 205 2490)

9:30 AM

5:00 PM

Great Hall 3 Camera Production

9:30 AM

5:00 PM

42 inch Plasma

9:30 AM

5:00 PM

CH 1 HD 50 (VSV 1)

9:30 AM

5:00 PM

Delegate Microphone System 30

9:30 AM

5:00 PM

Sennheiser Conference Microphone

9:30 AM

5:00 PM

Sennheiser Conference Microphone System

9:30 AM

5:00 PM

Telos Digital Hybrid

9:30 AM

5:00 PM

Live Closed Captioning

9:30 AM

5:00 PM

Closed Captioning Listen Only #1 (202 205 7607)

9:30 AM

5:00 PM

Live Streaming to HHS.gov

9:30 AM

5:00 PM

HHS.gov/live-1

9:30 AM

5:00 PM

HHS.gov/live-2

9:30 AM

4:30 PM

Day to day contractor

9:30 AM

5:00 PM

Day to day contractor

4:00 PM

5:00 PM

Director/Technical Director OT

4:00 PM

5:00 PM

Freelance Studio Camera Operator #2 OT

4:00 PM

5:00 PM

Freelance Studio Camera Operator #3 OT

Package: Alzheimer's Council Meetings - 20150004 Great Hall 64' x 108'

HHS - TV

Work Order Printed: 7/28/2015 4:18:12PM # 9111 Job Date: 7/27/2015

9:30 AM

Pending Approval Terms:

OS

ASPE

Rohini Khillan Alzheimer's Council Meeting 20150004 - 19 P.O.# Job Name Job Number Time to Bill Stop Start Description To From

9:30 AM

5:00 PM

Great Hall Workstation

9:30 AM

5:00 PM

MCR

9:30 AM

5:00 PM

Short term contractor – Camera Operator

12:30 PM

5:00 PM

Day to day contractor

9:30 AM

5:00 PM

Podium on the floor for Public Comments

9:30 AM

5:00 PM

Short term contractor – Camera Operator

9:30 AM

5:00 PM

Shure hand held wireless 4

9:30 AM

5:00 PM

Stage Lights

9:30 AM

1:00 PM

Day to day contractor

9:30 AM

5:00 PM

Studio Camera 2

9:30 AM

5:00 PM

Studio Camera 3

9:30 AM

5:00 PM

Studio Camera 4

9:30 AM

5:00 PM

Short term contractor – Director/TD

9:30 AM

5:00 PM

Day to day contractor

9:30 AM

5:00 PM

Tricaster

9:30 AM

5:00 PM

Edit 5 (Tricaster Control) Client Authorization Date