Sol_140P3022Q0050_Amd_0001.pdf

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and inspiration of this and future generations.

United States Department of the Interior

NATIONAL PARK SERVICE

Interior Region 1 - National Capital Area 1100 Ohio Drive S.W.

Washington, D.C. 20242

07 September 2022

National Park Service – National Capital Area

RFQ 140P3022Q0050

World War I Memorial Maintenance National Mall and Memorial Parks (NAMA)

AMENDMENT 0001:

The purpose of this amendment is to accomplish the following:

1. Respond to all vendor questions, #1-47 below.

2. Provide revised Attachment 7 – Price Schedule dated 07 September 2022, in response to Question #2.

3. Provide revised Attachment 2 – Exhibit 2 - NPS WWI Memorial Equipment Systems and Maintenance Items dated

07 September 2022, in response to Question #9.

All other terms and conditions remain unchanged.

Question #1:

Pricing Sheet: The equations in column E do not match the number of months of the period for the following service periods: Base Period (10 months, currently 12 in the equation) and Option Years 1-4 (all 12 months, currently 6 in the equation). Please advise.

Response: Base period is 10 months and each option year 1-4 is 12 months. There is an option to use a 6-month extension at the end of the contract. Proposer is responsible for all calculations in proposal bid sheet.

Question #2:

“Security System” is listed on the Price Schedule. On the site visit it was mentioned that this is a responsibility of the NPS. Is this service to be included in this RFP? If so, please provide a scope of work which covers this service area and current subcontractor provider.

Response: There is no security system to maintain on this site. The “Security System” line on the bid sheet shall be replaced with “Pest Control”, see revised Attachment 7.

Question #3:

Who are the incumbent subcontractors associated with the contract for Water Treatment, Bronze Maintenance, Landscaping, Flagpole Lightning Testing, and Electrical testing?

Response: The park service does not currently have a contract at this site.

Question #4:

Per D.1, who is the vendor responsible for the installation of new sculptures?

Response: Grunley

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and

Question #5:

Per D.1, as new sculptures are installed throughout the duration of this contract, will there be an associated modification used to adjust pricing, similar to the addition of the restroom, as the asset list and the scope of work will be expanded?

Response: The 58’ bronze sculpture is listed in the PWS and in the timeframe it will be added is in the “EXHIBIT 2 - NPS WWI Memorial Equipment, Systems, and Maintenance Items”. This sculpture is the only addition to the site and no future mod will be done to add this piece.

If a restroom is added at a future date, it will need a modification to the contract to add maintenance items.

Question #6:

Per D.1, does NPS have details regarding the material and sizes of the future sculptures to be installed, as well as the dates, so they can be incorporated into the scope of work if contractors are expected to include pricing in the FFP bid? If not, please confirm that NPS will allow us to modify pricing in the future.

Response: The 58’ bronze sculpture is listed in the PWS and in the timeframe it will be added is in the “EXHIBIT 2 - NPS WWI Memorial Equipment, Systems, and Maintenance Items”. This sculpture is the only addition to the site and no future mod will be done to add this piece.

Question #7:

We were informed on the site visit that Grunley will be on-site completing projects for the foreseeable future. Please provide contact information for Grunley’s project manager.

Response: This information can be coordinated after contract award.

Question #8:

Section D.4 1E states the Landscape Horticulturist/Master Gardener “is an on-staff position”. Please clarify the on-site requirements for this position; for example, is this a full-time position, 4-hours per week or solely as-needed.

Response:

(a) Shall be available to diagnose and correct issues, inspect work, ensure systems for landscape are functioning properly, and ensure proper horticultural maintenance is conducted.

(b) Contractor shall provide reports from Horticulturist/Master Gardener for management, routine maintenance, repairs, improvements and/or enhancements to the existing memorial grounds, and reporting.

Question #9:

Will all major bi-annual and tri-annual fall maintenance activities, such as general masonry cleaning and bronze sculpture conservation, be completed by the incumbent contractor ahead of the November 1 start date?

Response: The bronze and masonry cleaning shall start in the spring of 2023. The “EXHIBIT 2 - NPS WWI Memorial Equipment, Systems, and Maintenance Items” shall be updated to change “tri-annual” to “bi-annual”.

See revised Attachment 2.

Question #10:

What is the cycle of the flagpole lightning test and bonding and grounding tests? Will contractor need to perform them in the base period or will they be completed by incumbent before the November 1 start date?

Response: All lighting onsite shall be checked daily. The pool grounding and bonding test shall be done in the spring of each year.

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and

Question #11:

Are there any required testing frequencies greater than the annual items listed in Attachment 2? Such as three-year electrical testing? If so, can the government provide a maintenance schedule in order to properly account for costs.

Response: No.

Question #12:

Please provide a testing schedule for required tests under the scope of work.

Response: Please refer to D.3.2 General Maintenance Requirements. Scheduled dates are to be coordinated with the COR.

Question #13:

Page 41 states “The Contractor shall replace the stone joint infill at the stone planters and walls during the 5th year of this contract”. Is this cost to be carried in the 6-month extension period? Is the contractor to replace solely damaged or eroded areas, or the infill in its entirety?

Response: D.3.12.15.N shall be changed to “The stone joint infill in the joints of the Pershing statue plaza shall be maintained at a ¼” from the top of stone and replace infill, in-kind, as needed. The stone in the tree planters of the grove shall be maintained flush with the plaza at all times adding more stone, in-kind, as needed. All debris and growth shall be removed with daily maintenance.”

Question #14:

Please confirm there are water sources and hose connections available throughout memorial area for contractor’s use.

Response: There are 2 primary hose connections on site. 1) at the bottom of the ramp past the hidden door, and 2) inside the fountain plumbing equipment room by the eyewash station. No connections outside of the underground space.

Question #15:

Please confirm there are electrical outlets accessible outside of the mechanical room on-site.

Response: There are several GFCI outlets throughout the site in planters.

Question #16:

For masonry cleaning, is there a place which the contractor can discharge water into the Sewer on-site?

Response: All drains outside go to the cistern other than the pool itself, all drains in the underground space go to the Combined Sewer System.

Question #17:

If there is a contractor teaming agreement in place, would the government accept past performance and experience from either team member?

Response: Yes.

Question #18:

Will the government consider excluding Exhibits such as charts and plans be excluded from the limited page counts?

Response: No.

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and

Question #19:

Attachment 11 – Experience Sheets –Will continuation sheets be accepted in addition to the space provided?

Response: No.

Question #20:

The PWS states that the contractor is responsible for annual testing and inspection of fire dampers. Is there a fire alarm system associated with the site? Is NPS currently responsible for the maintenance of the system?

Response: There is not a fire alarm system at this site or fire dampers, this shall be removed from the PWS requirements and incorporated in contract award.

Question #21:

Are there set hours that the contractor must have on-site staff at the memorial?

Response: Please refer to Section D.3.1, the contractor shall keep the site to the standards set forth in the PWS, the contractor shall set employee hours to meet the standards.

Question #22:

Will a parking permit be issued for contractor personnel?

Response: The contractor shall receive parking permits for the 12th street NPS parking area.

Question #23:

Does the government have an established CMMS for the contractor to use or is the contractor to provide this system?

Response: The contractor shall provide their own CMMS.

Question #24:

Is there a government provided computer to operate any control systems or the CMMS?

Response: There is one for the Lutron lighting system and shall be maintained under this PWS.

Question #25:

Is the contractor responsible for replacement shrubs and perennials that have died not due to negligence?

Response: The contractor is responsible for replacing all planted material whether it is due to negligence or not.

Question #26:

Is it a requirement to have onsite staff between 8am and 8PM?

Response: Please refer to Section D.3.1, the contractor shall keep the site to the standards set forth in the PWS, the contractor shall set employee hours to meet the standards.

Question #27:

Is there a Building Automation System (BAS) installed on-site to operate the equipment? If so, what is the manufacturer?

Response: No.

Question #28:

Is the contractor responsible for the maintenance and operation of the Building Automation System if one is installed? If so, please provide a scope of work for these services.

Response: No.

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and

Question #29:

Please confirm the contractor is not responsible for irrigation system maintenance until April 17, 2023.

Response: No, the contractor shall be responsible for all maintenance.

Question #30:

Special Events – Please provide the number of special events had at the site since current contract start and the hours of each event.

Response: Most events are within the standard operating hours of the site. There has been more than a dozen small events since the reopening of the site.

Question #31:

Due to the public nature of the memorial, is the NPS responsible for the removal of homeless encampments and possessions from the site?

Response: The contractor shall be responsible for contacting US Park Police if any individual attempts to set up an encampment. The site shall be maintained to the standards of the PWS.

Question #32:

Is the contractor responsible for raising and lowering the United States flag on site?

Response: Yes.

Question #33:

Please confirm that repairs are reimbursable.

Response: No, all work that is outside of the contract PWS shall be approved before work is started and a Task Order issued to the contract.

Question #34:

Is there a Collective Bargaining Agreement in place for the current contract’s labor workforce?

Response: No.

Question #35:

Will the Gov’t extend the page count from a max of 3 to five for Technical Approach and Workforce Management for Factor 3 in order to expand on the offeror’s capabilities?

Response: No.

Question #36:

How long will the GC (Grunley) be onsite?

Response: Grunley is not contracted by NPS, and the only known final install to be completed by them is the 58” sculpture by May of 2024.

Question #37:

Is the warranty work from the previous contract complete? If not, what work is still outstanding?

Response: The only warranty left is for the trees that were planted on site and that warranty ends April 2023.

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and

Question #38:

What is the Government’s plan for effervescence for the pool?

Response: The PWS requires daily maintenance of the pool to prevent any calcium deposit or efflorescence buildup.

Question #39:

Do any new plants come with a new warranty?

Response: No.

Question #40:

Can pool supplies and chemical be stowed below grade?

Response: Yes, there is room for storage of a small amount of supplies. It is the responsibility of the contractor to ensure all storage safety requirements are met for each chemical type stored.

Question #41:

Are badges required for on-site personnel?

Response: No, please refer to section D.4.4 for employee identification requirements.

Question #42:

Does the Park Service intend to install trash cans around the memorial?

Response: No.

Question #43:

Will the Park Service install a restroom during this five-year contract?

Response: The NPS is exploring options to install one. A timeline is unknown at this time.

Question #44:

Is parking provided for employees?

Response: The contractor shall receive parking permits for the 12th street NPS parking area.

Question #45:

Snow removal: is there any not to exceed amount to protect the contractor from winters with abnormal snowfall?

Response: No, removal timeframes can be adjusted and coordinated with COR for abnormal circumstances.

Question #46:

Does the government have a service agreement for the ultraviolet light for the pool? The warranty requires a six-year agreement.

Response: No.

Question #47:

Will the new contractor be allowed to create a deficiency list prior to assuming responsibility for the maintenance and operations of the facility?

Response: The contractor shall keep the site maintained to the full performance level of the PWS and if any deficiencies are found upon assumption of responsibility they shall be remediated and brought up to standard.