SHEN_312442_PreProposal_Presentation_1_24_2022_0003.pptx

Pavement Improvements for Shenandoah National Park, Design-Build, SHEN 312442

Pre-Proposal Teleconference & Virtual Site Visit

Pavement Improvements for SHEN Shenandoah National Park

Solicitation: 140P2022R0050

NPS PMIS #: SHEN 312442

THIS MEETING WILL BE RECORDED

Monday, January 24, 2022 10:00am – 11:00am ET E X P E R I E N C E Y O U R A M E R I C A

OPENING

INTRODUCTIONS

ATTENDEE’S LIST and VIDEO WILL BE INCLUDED IN AN AMENDMENT

PURPOSE OF THE PRE-PROPOSAL CONFERENCE/VIRTUAL SITE VISIT

SCOPE OF WORK

PRE-PROPOSAL CONFERENCE QUESTIONS

QUESTIONS WILL BE REPEATED SO ALL PARTIES HEAR BOTH THE QUESTION AND THE RESPONSE. QUESTIONS THE CO REQUESTS IN WRITING NEED TO BE PROVIDED VIA EMAIL TO BOTH damon_griffin@nps.gov and jeremiah_rogers@nps.gov.

RESPONSES TO QUESTIONS DO NOT CHANGE THE SOLICITATION DOCUMENT.

CHANGES TO THE SOLICITATION DOCUMENT SHALL BE MADE BY FORMAL AMENDMENT ONLY.

QUESTIONS AND ANSWERS WILL BE ISSUED BY A FORMAL AMENDMENT TO THE SOLICITATION FOR INFORMATION ONLY.

LOCATION: Virginia

PROJECT DESCRIPTION

This design-build project will include design and construction services to rehabilitate approximately 54 miles of Skyline Drive and 19 overlooks associated with Skyline Drive.

The design phase will include progressing plans from 30% (to be provided) through final 100% plans for construction. No environmental is anticipated, primarily to be coordination with park on design recommendations, and progressing drawings and specifications from 30% to 100%. No environmental is necessary as a CatEx is in place, no Geotech as the Geotech report is complete. No hydraulics necessary. Part of this project (CLIN 1-20 has 100% design complete and can be used as a guide/example for the part that is only 30% design complete.

The construction phase will include performing surface treatments of crack sealing, chip sealing, or thin overlay of hot mix asphalt, and 2-inch mill and overlay treatments. Partial and full depth patches of existing pavement will address distressed pavement areas prior to surface treatments. All pavement will receive new pavement markings and road shoulder stabilization.

SCOPE OF WORK

DESIGN-BUILD

Includes progressing plans for Skyline Drive from 30% through final 100% plans for construction.

All services shall be conducted in accordance with the procedures noted on the DSC Workflows website, https://www.nps.gov/dsc/workflows/index.htm.

Includes CLINs 21 – 32:

21 - Skyline Drive North, MP 5.63 to MP 15 (Rt. 010A) 22 - Skyline Drive North, MP 20 to MP 28.45 (Rt. 010A) 23 - Skyline Drive Central, MP 65.20 to MP 65.77 (Rt. 010B) 24 - Skyline Drive South, MP 65.77 to MP 69 (Rt. 010C) 25 - Skyline Drive South, MP 69 to MP 71.5 (Rt. 010C) 26 - Skyline Drive South, MP 71.5 to MP 74 (Rt. 010C) 27 - Skyline Drive South, MP 74 to MP 76.5 (Rt. 010C) 28 - Skyline Drive South, MP 76.5 to MP 79 (Rt. 010C) 29 - Skyline Drive South, MP 79 to MP 81.5 (Rt. 010C) 30 - Skyline Drive South, MP 81.5 to MP 84 (Rt. 010C) 31 - Skyline Drive South, MP 84 to MP 97.1 (Rt. 010C) 32 - Design Services of Pavement Improvements at (Rt. 010)

SCOPE OF WORK, cont.

CONSTRUCTION

Project consists of applying the following road treatments:

Surface treatments of crack sealing, chip sealing, or thin overlay of hot mix asphalt, and 2-inch mill and overlay treatment on 19 miles of Skyline Drive.

Includes CLINs 1 – 20 (100% designed):

TECHNICAL DOCUMENTS

1. CONSTRUCTION DRAWINGS

Skyline Drawings (30% complete) Overlook Drawings (100% complete)

2. SPECIFICATIONS

Skyline Specifications (30% complete) Overlook Specifications (100% complete)

DRAWINGS, Skyline Drive

DRAWINGS, Overlooks

SPECIFICATIONS, Skyline Drive

SPECIFICATIONS, Overlooks

Site Visit is Possible, Open to the Public

Park is open for visitors and the roadways are available for inspection and/or contractors to visit the site on their own accord.

Call 540-999-3500 #8 to check road conditions.

REQUEST FOR PROPOSAL NO.140P2022R0050

SOLICITATION AND AWARD INFORMATION

PRE PROPOSAL MEETING – January 24, 2022 at 10:00am ET QUESTION CUTOFF DAY– January 27 OFFERS DUE – February 3, 2022 4:00 PM MT SECTION L – 52.216-1 – Type of Contract – Firm Fixed Price NAICS Code: 237990 - Small Business Size Standard: $39.5M

ACQUISITION IS BEING CONDUCTED VIA FULL AND OPEN COMPETITION

425 calendar day period of performance from estimated notice to proceed date of May 15, 2022 Two Phase Design Build Solicitation Phase 1 shortlist determined (estimated) to be on or around February 18, 2022 Phase 2 solicitation issued (estimated) to be on or around February 28, 2022 Notice of award (estimated) to be on or around May 23, 2022

BASIS FOR AWARD

The Government will conduct a source selection using Two-Phase Design Build Selection Procedures noted in Federal Acquisition Regulation (FAR) Part 36.3.

a. The Government will evaluate Phase 1 proposals against the Phase 1 evaluation criteria to determine the most highly qualified offerors according to FAR part 36.3. A maximum of 5 offerors shall be selected to move forward to Phase 2.

b. The Government will notify the selected Phase 2 offerors and non selected, and request submission of a Phase 2 proposal that addresses the Phase 2 evaluation criteria.

c. Phase 2 proposals shall be submitted in 2 volumes. Volume 1 shall include the Phase 2 non-price evaluation factors. Volume 2 shall include offerors’ price proposal and required administrative business documentation. The Government will evaluate Phase against Phase 2 evaluation criteria using the Best Value Continuum Tradeoff Process defined at FAR Part 15.1. The Contracting Officer (CO) will obligate and award a contract to the offeror who submits a proposal the Source Selection Authority (SSA) determines conforms to solicitation requirements; is fair and reasonable; and provides the best value to the Government. For this acquisition, the CO is the SSA.

BASIS FOR AWARD, cont.

2. The Government may accept other than the lowest priced proposal when the perceived benefits of a higher priced proposal merit the price differential.

3. Additionally, pursuant to FAR 52.215-1(f), Contract Award, contained herein:

The Government may reject any or all proposals if such action is in the Government’s interest.

The Government may waive informalities and minor irregularities in proposals received.

The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the CO later determines them to be necessary.

EVALUATION FACTORS

RELATIVE IMPORTANCE:

Phase 1: Technical Proposal:

Most Important:

Factor 1 – Technical Qualifications

Subfactor 1A – Technical Competence (Most Important)

Subfactor 1B – Key Personnel Experience (Second Most Important)

Second Most Important:

Factor 2 – Technical Approach, General

Third Most Important:

Factor 3 – Safety

*Factor 4 – Past Performance, is significantly less important than Factors 1 – 3 when combined.

EVALUATION FACTORS (cont.)

RELATIVE IMPORTANCE:

Phase 2: Technical Proposal:

Most Important:

Factor 1 – Technical Approach, Specific

Second Most Important:

Factor 2 – Management Approach

Third Most Important:

Factor 3 – Schedule

Fourth Most Important Factor 4 – Small Business Participation

*Phase 2: Price Proposal: Phase 2 evaluation factors other than price, when combined are significantly more important than price.

PHASE 1, TECHNICAL PROPOSAL – FORMAT, ORGANIZATION, CONTENTS

FORMAT: Submit (1) one electronic copy. No hard copies shall be submitted.

ORGANIZATION: Include folders and files for electronic formats named as follows:

FACTOR 1 – TECHNICAL QUALIFIACTIONS:

1A) TECHNICAL COMPETENCE

1B) KEY PERSONNEL

FACTOR 2 – TECHNICAL APPROACH, GENERAL

FACTOR 3 – SAFETY

FACTOR 4 – PAST PERFORMANCE

PHASE 1, FACTOR 1 – TECHNICAL QUALIFICATIONS

SUBFACTOR 1A – TECHNICAL COMPETENCE

Submit the attached "Project Experience" form addressing specific experience aspects below for up to 5 relevant projects completed in the last 7 years. Submit separate forms for each project. Key Trades are subject to substitution requirements in Section H of this solicitation and resulting contract. NOTE: Submit the same projects for Past Performance (Factor #4) as submitted under this factor.

Teaming Experience: Describe your experience as a prime contractor working with the proposed team (key personnel and key subcontractors). Prime contractor experience is experience as a general contractor managing multiple subcontractors on projects you self-performed at least 50% of the cost of the contract, excluding materials.

Paving Construction Experience: Describe experience in large, complex, statistically accepted asphalt paving projects you completed on-time and within budget that are similar in scope, magnitude, and complexity to this solicitation. Include construction projects with milling, overlay, and crack seal treatments, and involve coordination with customer staff (e.g. National Park Service staff), federal highway (FWHA) acceptable testing laboratories, and 3rd party testing facilities.

A/E SF330 qualifications: Civil Engineer

Key Trades: Paving, Striping, 3rd party testing

PHASE 1, FACTOR 1 – TECHNICAL QUALIFICATIONS

SUBFACTOR 1B – KEY PERSONNEL EXPERIENCE

Submit resumes for key personnel as identified in Section H of this solicitation and listed below. All personnel proposed are subject to substitution requirements contained in this solicitation. There is no preprinted form for this submittal.

Project Manager Superintendent On-site Quality Control Specialist On-site Safety Specialist Designer or Record (Virginia License)

PHASE 1, FACTOR 2 – TECHNICAL APPROACH, GENERAL

Technical approach is your means and methods to complete a technical aspect of required work in this solicitation. Submit a written narrative limited to 15 pages for this section describing your technical approach to the specific aspects below. Additional pages will not be evaluated. Pictures can be included and will count towards the page limitation. There is no preprinted form for this submittal.

General Technical Approach for Design and Construction Aspect: The Offeror's proposed project specific technical approach for the design and construction effort will be evaluated to determine the approach’s feasibility, benefits and drawbacks, and potential for successful design completion, review and approvals.

Risk Mitigation: Submit a risk analysis identifying critical issues, potential problems, and/or areas of concern with recommended solutions. Include strategies to manage project risks such as weather and working around unforeseen site conditions, material lead times, and work force availability.

PHASE 1, FACTOR 3 – SAFETY

Submit an overview of your company’s Construction Safety Program and an assessment of the safety risks associated with this construction project. Describe changes or tailoring to your company’s Construction Safety Program required to address this specific projects' risk. Include the names, resumes, and specific safety training completed (i.e., OSHA, etc.) for the proposed Project Site Safety Manager for this project. Additionally, submit a copy of OSHA 300A logs for the previous three calendar years with information from your insurance company showing your company’s current Experience Modification Rate (EMR).

PHASE 1, FACTOR 4 – PAST PERFORMANCE

Submit Past Performance information for the same projects submitted under Project Experience (Factor 1) using the attached Past Performance Questionnaire. Information may be regarding the offeror's firm and/or its proposed subcontractors performing key trades and other construction activities. Subcontractor past performance will only be considered if it correlates to the work the subcontractor will be performing on this requirement. If available, offerors may submit a Past Performance Information Retrieval System (PPIRS) evaluation report in lieu of the Past Performance Questionnaire. Submittal process for the Past Performance Questionnaire is as follows:

1) Complete Sections I and II only of the attached Past Performance Questionnaire and forward to your client reference. The reference shall be someone who was substantially involved with the project and can provide a complete, objective assessment of your performance. Direct them to complete and submit the survey to the address and point of contact in paragraph B above by the due date and time for proposal receipt.

2) Submit copies of the questionnaire that you forwarded to your references with their point of contact information in this proposal Volume I.

3) Submit a narrative disclosing any instances of past performance that may be considered less than fully satisfactory. Describe pertinent facts, circumstances and any remedial action taken or to be taken to correct the deficiency. Failure to disclose such instances could result in an unfavorable assessment of the offeror's past performance record.

*End of Phase 1 – Technical Proposal Requirements

PHASE 2, TECHNICAL PROPOSAL – Phase 2 to be submitted at a later day by invitation only.

FORMAT: Submit one (1) electronic copy. No hard copies shall be submitted.

ORGANIZATION: Include folders and files for electronic formats named as follows:

FACTOR 1 – TECHNICAL APPROACH, SPECIFIC

FACTOR 2 – MANGEMENT APPROACH

FACTOR 3 – SCHEDULE

FACTOR 4 – SMALL BUSINESS PARTICIPATION

PHASE 2, FACTOR 1 – TECHNICAL APPROACH, SPECIFIC

Technical approach is your means and methods to complete a technical aspect of required work in this solicitation. Submit a written narrative describing your technical approach to the specific aspects below, not to exceed 20 pages. Additional pages will not be evaluated. Pictures and plan pages can be included and will count towards the page limitation. There is no preprinted form for this submittal.

Expanded Technical Approach for Design and Construction Aspect: For the second phase, a deeper technical approach with specifics shall be submitted. The Offeror's proposed project specific technical approach for the design and construction effort will be evaluated to determine the approach’s feasibility, benefits and drawbacks, and potential for successful design completion, review and approvals. Address the successful execution of a large, complex, statistically accepted asphalt paving project that includes milling, overlay, and crack seal treatments, and involves coordination with customer staff (e.g. National Park Service staff), federal highway (FWHA) acceptable testing laboratories, and 3rd party testing facilities. Consider any unique considerations relating to project scope, and creative and innovative ideas to execute the project in an expeditious manner.

Traffic Control Plan: Describe how the Offeror will manage vehicle and pedestrian traffic while maintaining visitor safety and access during the construction phase.

PHASE 2, FACTOR 2 – MANAGEMENT APPROACH

Management Approach is the organizational structure and business processes to manage, control, and oversee your firm's operations. Submit a written narrative describing your management approach to the 3 aspects below. Pictures can be included and will count towards the page limitation. There is no preprinted form for this submittal.

Organization Chart: Submit an organizational chart identifying the project team with major subcontractors and key personnel, identifying specific roles, responsibilities, and lines of authority.

Firm Hierarchy: Describe the hierarchy within your firm between your corporate ꞏ leadership and proposed project team and how it relates to cost and quality control for this specific project.

Owner & Regulatory Entity Coordination: Describe proposed coordination with the project owner (National Park Service), and other (State, City, Local) regulatory entities to complete work within all parameters of the solicitation.

PHASE 2, FACTOR 3 – SCHEDULE

Submit your proposed construction schedule for THIS SPECIFIC PROJECT showing completion within the required period of performance contained in this solicitation with accompanying schedule narrative. Submit your schedule in MS Project Gantt Chart format; for evaluation purposes only assume a Notice to Proceed date of May 15, 2022 and include specific activities required for this project and a clear critical path with major milestones and applicable predecessor activities. In your accompanying narrative, explain schedule logic, critical path activities, and key considerations and constraints. There is no preprinted form for this submittal.

PHASE 2, FACTOR 4 – SMALL BUSINESS PARTICIPATION

All offerors (both other than small businesses and small businesses) shall submit Small Business Participation documentation addressing:

1. The extent to which firms as defined in FAR Part 19, are specifically identified in proposals.

2. The extent to which offerors demonstrate substantive commitment to small business firms, such as, letters of commitment, Joint Ventures, mentor/protégé agreements, or other demonstrations of commitment (i.e., binding commitments will become enforceable/contractual requirements).

3. Identification of the type and variety of the work small firms are to perform (i.e., binding commitments will become enforceable/contractual requirements).

4. The extent of participation of small business prime offerors and small business subcontractors in terms of the value of the total acquisition (total contract value) (i.e., binding commitments will become enforceable/contractual requirements).

5. The extent to which the offeror provides detailed explanations/documentation supporting the proposed quantitative participation.

6. Extent to which the offeror complied with requirements of FAR 52.219-8, Utilization of Small Business Concerns (i.e., binding commitments will become enforceable/contractual requirements).

7. Extent to which the offeror complied with requirements of FAR 52.219-9 Small Business Subcontracting Plan (when applicable) (i.e., binding commitments will become enforceable/contractual requirements).

8. Extent to which the offeror complied with requirements of Section H Special Clause 3, small business participation. Small business participation is required to be 20%, per special clause 3 in section H.

PHASE 2, VOLUME II, PRICE PROPOSAL – Phase 2 to be submitted at a later day by invitation only.

1. FORMAT: Submit one (1) original hard copy (due to signatures) and one (1) electronic copy.

2. ORGANIZATION: Include a Table of Contents with tabs for hard copy formats and folders and files for electronic formats named as follows:

SECTION B PRICE SCHEDULE

SF1442

AMENDMENTS

SF 24 BID BOND

SECTION K REPRESENTATIONS AND CERTIFICATIONS

SUBCONTRACTING PLAN

PHASE 2, VOLUME II, PRICE PROPOSAL – Phase 2 to be submitted at a later day by invitation only.

SECTION B CONTRACT PRICE SCHEDULE: Enter the proposed dollar amount for each line item in the Price Schedule. Also provide a separate Schedule of Values (SOV) for each line item in the Section B Contract Price Schedule. Each SOV shall show the line-item price broken down by major work components.

SF1442: Standard Form 1442, Solicitation, Offer, and Award, (Construction, Alteration, or Repair): Complete blocks 14 through 20C only. An official having the authority to contractually bind the offeror's company must sign the SF 1442 in accordance with the procedures prescribed in FAR 4.102.

AMENDMENTS: Acknowledge all solicitation amendments using one of the methods set forth in Block 11 of Standard Form 30.

SF 24 BID BOND: Submit Standard Form 24, Bid Bond duly executed between the offeror and the bonding company. Refer to clause 52.228-1.

SECTION K REPRESENTATIONS AND CERTIFICATIONS: Submit a completed copy of provision 52.204-8 shown in section “K” of this solicitation. Complete all required representations and certifications if they are not available at www.SAM.gov. Your firm must maintain current, active registration at www.SAM.gov to be eligible for award and you are encouraged to complete SAM registration before submitting your offer.

SMALL BUSINESS SUBCONTRACTING PLAN: Small business offerors are not required to submit a subcontracting plan; however, large business offerors shall complete and submit the attached Subcontracting Plan Form in response to the requirements of clause 52.219-9.

The NPS subcontracting goals for Fiscal Year 2021 are: Small Businesses (43.25%), Small Disadvantaged Businesses (5%), Women-Owned Businesses (5%), HUBZone (3%), and Service- Disabled Veteran-Owned Businesses (3%).

Subcontracting plans that contain goals less than the NPS goals shall include rationale as to why the above goals cannot be met.

CONTRACT PRICE SCHEDULE

CONTRACT PRICE SCHEDULE, cont.

QUESTIONS

ADDITIONAL QUESTIONS AFTER THE PRE PROPOSAL MEETING WILL

NEED TO BE SUBMITTED IN WRITING VIA EMAIL TO THE CONTRACTING OFFICER (Jeremiah Rogers) AND CONTRACT SPECIALIST (Damon Griffin)

Thank You E X P E R I E N C E Y O U R A M E R I C A

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