Amendment_2.pdf

“Head Start Grants Management and Administrative Support for Region XI and XII”

AMENDMENT OF SOLICITATION NO. 13-233-SOL-00425

AMENDMENT NO.: 02

EFFECTIVE DATE: July 2, 2013

DUE DATE: July 8, 2013 3:00 p.m. Eastern

ISSUED BY:

Division of Acquisition Management

Strategic Acquisitions Service

Program Support Center

Office of the Assistant Secretary for Administration

U.S. Department of Health and Human Services

12501 Ardennes Ave.

Suite 400

Rockville, MD 20857

Point of Contact: Korriise LaRoche, Contract Specialist

DESCRIPTION OF AMENDMENT

PURPOSE: To respond to questions submitted under this solicitation (Part I) and to revise the answer to question no. 4 on Amendment 1. Unless specifically noted, all specifications remain unchanged.

Amendment 1, Question No. 4

Answer: The page limit for the technical proposal is 100 pages. This does not include attachments and appendices. The preferred fond type is Times New Roman 12 point.

Part I: Responses to Questions Received Under the solicitation:

1. Is Section 508 Template’s relevant to this solicitation or if not can it be removed?

Section 508 is relevant to this solicitation.

2. With regards to Task 8, please clarify which TTA regions are included (i.e. all regions or only regions XI and XII).

Regions XI and XII.

3. Will the Agency provide at least a 2-week extension for proposal submissions?

No, an extension will not be granted.

4. How many incumbent personnel are working on the current contract?

There is currently 19 staff working on the current contract.

5. Are the incumbent’s current contracted activities primarily performed within the Program Office or within the Grants Management Office?

The current incumbents’ contracted activities are split between the two offices: OGM/OPRE – 10 staff; OHS – 9 staff.

6. Is the OGM Audit Tracking System the same thing as the ARTMS?

Yes OGM’s Audit Tracking System is the Audit Resolution Tracking and Management System

(ARTMS).

7. Is onsite travel to RO's and/or grantees expected? No dollars appear to be included and it also appears to be all CO activities.

Yes travel to grantees is expected for the Program staff (Program Specialist, etc).

8. Does NTE mean No Travel Expected on page 3 in the chart under Section 1.4? Place of Performance (5.2) indicates on-site reviews although the primary place of performance is DC.

NTE means Not to Exceed. Yes, the primary place of performance is DC; however, the Contractor personnel shall participate in on-site program/fiscal reviews, etc. See Section 5.2.

9. Are resumes required to be submitted for all personnel or just key personnel?

Please submit resumes for all personnel.

10. Could the past performance qualifications be increased from three to five years current?

Please submit three past performance references for contracts within the past 3 years. If past performance references are not available for the past 3 years, please include the next most relevant past performance reference.

11. Are negotiated GSA Schedule rates acceptable for pricing? Could the deadline be extended due to the holiday?

Please propose the price you feel is best. Please make sure that you submit the supporting documentation as outlined in Section 10.5 of the solicitation.

12. What are the general qualifications of the labor categories that were selected (e.g., years experience, education)?

Please propose the personnel you feel are qualified to perform the tasks outlined in the Statement of Work.

13. Is there any occasion for field work? An estimate would be required to calculate the NTE cost for travel.

Please see Section 6.4 of the solicitation.

14. Is there a proposal page limit? If so, does the page limit include attachments and appendices? Is there a preferred type font and type size?

Yes, the page limit is 100 pages. This does not include attachments and appendices. The preferred fond type is Times New Roman 12 point.

15. On p. 7 General Requirements identified the COR as the Head Start Grants management Officer and appropriate Federal OHS staff. In which HHS organizations do these COR staff reside? Office of Administration? Office of Head Start? Office of Planning Research Evaluation?

The COR is not the Head Start Grants management Officer, but a separate individual. The COR is located in OHS, the Head Start Grants Management Officer is located in OGM, and appropriate Federal OHS staff is located in OHS.

16. Page 7 General Requirements (and 5.2 Place of Performance) identifies two locations.

Would the government describe the functional separation of these locations and how they intend to allocate contractor support between locations?

Program staff (Program Specialists, etc) are located at OHS (1250 Maryland Avenue SW) and Grants/Audit staff (Grants Specialists, audit, etc) are located at OGM (901 D street).

17. Are resumes required for all personnel, or just those designated as key?

Resumes are required for all personnel.

18. Pg. 47 of 53 lists the positions and associated labor hours. Is it up to the offeror to define which of these categories is key?

The key personnel are the On-site Supervisor.

19. Page 11 Begin immediately to assist the Officer of Grants Management in completing the backlog of closeouts for the Head Start operational grants. How backlogged are the closeouts?

The status of how backlogged are the closeouts is not available at this time.