Responses_to_Questions_5.16.18.xlsx

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Payson Ranger Station
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12-94TZ-18-R-0002
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Clarifying_Questions_Response_5.22.18.xlsx XLSX spreadsheet
1294TZ18R0002_Amendment_0003_5.22.18.pdf PDF
Sheet_A0.3.pdf PDF
2017-11-8_LEED_Checklist_Payson.pdf PDF
Sheet_A7.2.pdf PDF
104423_Signage.pdf PDF
2018-05-15_Revised_G1_2.pdf PDF
1294TZ18R0002_Amendment_0002_5.16.18.pdf PDF
1294TZ18R0002_5.11.18.pdf PDF
1294TZ18R0002_Amendment_0001_5.11.18.pdf PDF
Payson_Ranger_Station_Site_Visit_Sign_In_(5.1.18).pdf PDF
Past_Performance_Questionnaire_Attch_H_4.25.18.pdf PDF
Question_Template_Attch_G.xlsx XLSX spreadsheet
Addendum_1.zip ZIP file
1294TZ18R0002_4.18.18.pdf PDF
1294TZ18R0002_4.16.18.pdf PDF
1294TZ18R0002_4.13.18.pdf PDF
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Original RFP Questions

RFP #

Response to Questions Solicitation 1294TZ18R0002
Resposnes are highlighted in blue

RFP Document Name Document Section (Name or number) Page Number Question Response From Government

RFP, Standard Form 1442, Block 13-b indicates that an offer guarantee is not required. RFP, Page 21, Section 52.228-1 – Bid Guarantee indicates that a 20% Bid Bond is required. Will the Government clarify whether a Bid Bond is required for this offer submittal? A bid bond is required, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000.00, whichever is less.

Question Template Attch GOriginal RFP Questions TabThe first paragraph of THIS form indicates that we must submit an Intent to Bid before the deadline. I do not see any information regarding submitting a formal Intent to Bid nor any deadline in which to submit this in the Solicitation documents. Can you please advise 1) if there is a form to submit for this or if we can simply email the POC listed in the Solicitation, and 2) when is the deadline for which to submit our Intent to Bid?There is no form nor deadline as this paragraph has been revised. Question Template Attch G was re-attached to FBO on 4.18.18 .
Question Template Attch GClarifying Questions TabThis form indicates deadline for RFIs is 5/16, however Section 15.0 "Proposal Instructions" in the Solicitation indicates that the RFI deadline is 5/8. Please clarify.Questions/RFIs are due from offerors/bidders by May 8, 2018 12 PM.Originally Questions/RFIs reponses from the government were due to be posted on Friday May 11, 2018. Currently, Questions/RFIs reponses from the government are due to be posted to FBO on Wednesday May 16, 2018. Clarifying Questions to the responses given of the orginal RFP questions by the government should be submitted by May 18, 2018 1200 PM.
1294TZ18R0002Factor 2, Past Performance26Will CPARS / CCASS documents be accepted in lieu of Past Performance Questionnaires?No, the government can retrieve CPARS/CCASS documents.
1294TZ18R0002Factor 2, Past Performance26Will previously received Past Performance Questionnaires be accepted, as long as they contain all required information?No, Past Performance Questionnaires are to be submitted from .
Soliciitation, Offer, and Award101If contractor has submitted to qualify as a SBE business, but has not received confirmation on acceptance, can the contractor bid this project?In accordance with FAR 19.301-1(b) Representation by the offeror. You are allowed to submit a proposal (bid).

(a) To be eligible for award as a small business, an offeror must represent in good faith that it is a small business at the time of its written representation. An offeror may represent that it is a small business concern in connection with a specific solicitation if it meets the definition of a small business concern applicable to the solicitation and has not been determined by the Small Business Administration (SBA) to be other than a small business.

(b)The contracting officer shall accept an offeror’s representation in a specific bid or proposal that it is a small business unless (1) another offeror or interested party challenges the concern’s small business representation or (2) the contracting officer has a reason to question the representation. Challenges of and questions concerning a specific representation shall be referred to the SBA in accordance with 19.302.

Past Performance QuestionnairePast Performance SurveyThe PPQ says all previous versions are acceptable to use. So if the offeror has previous versions can we just email them to the government? Also what if we have CPARS or other PPQ's but different verions, can we use them?No, the government is required to pull CPARS or CCASSS information as part of the evaluation process.Completed Past Performance Questionnaire must be submitted directly to the government (contracting oficer) by the customer/agency showing relevant performance.
1294TZ18R0002Appendix B, Attachment H2This document deadline is March 16, 2018 to David Watson. Is this correct?This has been corrected to reflect the date of May 23,2018.
1294TZ18R0002Factors 1 and 2, Technical and Past Performance, and Evaluation Criteria24, 25, 26The "Proposal Structure" table presented in the RFP on page 24 indicates a total of 14 pages for the entire proposal: 1 for cover page, 2 for Executive Summary, 8 for QCP, and 1 for Project Schedule. These total 12 pages. However, in addition, Factor 1, Technical requires that we address the Evaluation Criteria, which includes: Sub-factors 1 (Understanding and Approach, Communications Approach, and Experience); Sub-factor 2 (Firm description and organizational chart); Subfactor 3 (Licensing and QCP); and Sub-Factor 4 (Management Approach, which requires information about both the Prime and Key Subcontractors). There is NO guidance regarding page limits for these sections. Please clarify. In addition, Factor 3 includes Price. Please clarifyCover Page (CP) – not counted in page limit, but limited to 1 page

Table of Contents (TOC) – not counted in page limit; Quality Control Plan (QCP) - not counted in page limit, but limited to 8 pages. The Proposal Executive Summary is limited to two (2) pages and this is counted in the page count/limit. Progress Schedule is counted in page count/limit and must be submitted on one (1 ) page. There are no page limits for Factor 1

Amendment 2-Appendix BFactor 1, Subfactor 3, Quality Control Plan26Please note that a typical Quality Control Plan for construction of the magnitude described by the RFP will be well over 70 pages. Please advise as to what is expected in accordance with the Evaluation Criteria. We could answer the specific RFP questions in 8 pages and then Append the full QC Plan, if that is desirable.The Offeror must submit a Quality Control Plan (QCP) that details how it will assure and control for quality. The QCP is not counted in the page limit, but limited to 8 pages.
Amendment 2-Appendix BPast Performance
Questionairre1Appendix B was recently issued with Amendment 2. It is our experience that our owners are unwilling to complete a past performance questionnaire if a formal CPARS or CCASS evaluation exists. Can the offeror, include in their proposal, a CPARS or CCASS evaluation in lieu of Appendix B?
No, the government is required to pull CPARS or CCASSS information as part of the evaluation process.
Solicitation Document SF1442Past Performance
Questionairre1Appendix B was recently issued with Amendment 2. It is our experience that our owners are unwilling to complete a past performance questionnaire if they have completed a past performance questionnaire in the past. Can the offeror, include in their proposal, a recently completed past performance evaluation in lieu of Appendix B?No, completed Past Performance Questionnaire must be submitted directly to the government (contracting oficer) by the customer/agency showing relevant performance..
Site Visit Sign In Sheet13.0 - Scope of Work8Statement "Contractor must be appropriately licensed with the Arizona Registrar of Contractors (B-1 General Commercial Contracting or KB-1 General Dual License Contracting)" Will a Commercial GC license from out of state be acceptable in lieu of an Arizona GC license? If not, will a bid be accepted from a GC that is in the process of applying for an Arizona B-1 General Commercial Contracting License?No, the succesful offeror must be appropriately licensed with the Arizona Registrar of Contractors (B-1 General Commercial Contracting or KB-1 General Dual License Contracting).
Amendment 1 RFP1 through 5Does the site visit sign in sheet need to be acknowledged as an amendment on the SF 1442 form?No
Amendment 1 RFP15.0 Proposal Instructions24, 26, and Attachment H Past Performance Questionnaire1) Page 24 "Proposal Structure" Table Factor 2 notes to complete and submit up to 3 Past Performance Summaries. Is this Past Performance Summary the Attachment H 'Past Performance Questionnaire' document provided with the RFP? This table notes that 'past performance' is not counted in the page limit. 2) Are copies of these Past Performance Questionnaires to be included in the Technical Proposal Factor 2? 3) Under Evaluation Factor Descriptions for Factor 2 (pg 26), we are additionally instructed to identify three building projects and provide project description, role of proposing firm, construction cost, POP, etc. Please clarify whether or not this is to be submitted IN ADDITION TO the Past Performance Questionnaires. If so, is this supplemental information included in the page count?No, Past Performance Questionnaire Attch H is issued/sent to customers (government or civilian industry) on completed projects by your company that are relevant to the project magnitude of this solicitation.Yes past performance is not counted in page limit, however it is limited to a one (1 )page per summary. No, those questionnaires should be emailed to David Watson at davidwatson2@fs.fed.us. Yes this information is to be provided in your proposal under Factor 2 Past Performance as a summary of the projects your company would like to highlight.
2016-04-09 Ranger Station Specs15.0 Proposal Instructions23, 24, 25, and 27 (where Factor 3 Price is referenced)Section 15.0 Instructions to proposers (page 23) states that "each proposal volume must include a Cover Page and a Table of Contents." However, page 24 Table titled 'Proposal Structure' has technical factors (Factors 1 and 2) and the Factor 3 Price all together in one single document. Nowhere within Factor 3 Price is reference made to submit Price in a separate volume. Is Price to be submitted separately from technical factors 1 and 2, or is Price to be included in the same electronic document as Factors 1 and 2?Yes PRICE should be submitted seperately from Factors 1 and 2 however, section 2.0 Schedule of Items pg 3 must be used.
2016-04-09 Ranger Station Specs15.0 Proposal Instructions26 of 31For proposal file submission, please verify MB maximum file capacity for the Government email.10 MB
Plans Attch AEvaluation Factor Descriptions, Factor 1 - Technical, Subfactor 128 of 31RFP states in Factor 1: "Identify up to five previous building projects completed within the past five years, with comparable (or greater) complexity…" Comparable Project Information is additionally requested in Factor 2, Subfactor 1 - and only 3 projects are requested. Please verify amount of projects to be submitted and location of comparable project information.Up to five (5) , five being a maximum, Information should be located in both Factor 1 (subfactor 1) and Factor 2
Plans Attch AEvaluation Factor Descriptions, Factor 1 - Technical, Subfactor 429 of 31Please provide a list of required personnel, and their required qualifications and experiences.There is no list of required personnel however, the government is looking for offerors to propose their management approach according to the description of Factor 1 Sub-factor 4.
Ranger Station Plans Attachment AEvaluation Factor Descriptions, Factor 2 - Past Performance, Subfactor 129 of 31RFP states in Factor 2: "Identify three building projects, completed with the past five years, with comparable (or greater)…" Comparable Project Information is additionally requested in Factor 1, Subfactor 1 - and 5 projects are requested. Please verify amount of projects to be submitted and location of comparable project information.Up to five (5) , five being a maximum, Information should be located in both Factor 1 (subfactor 1) and Factor 2
2016-04-09 Ranger Station SpecsEvaluation Factor Descriptions, Factor 2 - Past Performance, Subfactor 229 of 31Clients are becoming inundated with PPQ requests. May previously obtained PPQs be submitted in lieu of the RFP issued PPQ, as long as they ask the same questions?No, completed Past Performance Questionnaire must be submitted directly to the government (contracting oficer) by the customer/agency showing relevant performance.
087101-13SF14421,2 of 31Please verify location of standard form in the Proposalpage 1-2
RFP FlagpoleSF1442 Continuation Sheet3 of 31Please verify location of Continuation Sheet in the Proposalpage 3
Missing Page1.0 Contract Administration Data5 of 31Please verify location of form in the Proposal1.0 Contract Administration is listed as page 5 in Adobe .pdf file, however at the bottom of page it is labeled as (2)
2016-04-09 Ranger Station SpecsAGAR 452.209 – 71 Assurance Regarding Felony Conviction or Tax Delinquent Status
for Corporate Applicants18 of 31Please verify location of form in the ProposalAGAR 452.209 – 71 Assurance Regarding Felony Conviction or Tax Delinquent Status

for Corporate Applicants is listed and starts at bottom of page 18 in Adobe .pdf file, however at the bottom of page it is labeled as (15)

Special Systems Plan52.209-5 Certification Regarding Responsibility Matters.20 of 31Please verify location of form in the Proposal52.209-5 Certification Regarding Responsibility Matters is listed and starts at bottom of page 19 in Adobe .pdf file, however at the bottom of page it is labeled as (16)
Special Systems Plan52.209-7 Information Regarding Responsibility Matters21 of 31Please verify location of form in the Proposal52.209-7 Information Regarding Responsibility Matters is listed as page 21 in Adobe .pdf file, however at the bottom of page it is labeled as (18)
Electrical Site Plan52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony
Conviction under any Federal Law.22 of 31Please verify location of form in the Proposal52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law is listed as page 22 in Adobe .pdf file, however at the bottom of page it is labeled as (19)

Electrical Site Plan52.209-12 Certification Regarding Tax Matters.22 of 31Please verify location of form in the Proposal52.209-12 Certification Regarding Tax Matters is listed and starts at bottom of page 22 in Adobe .pdf file, however at the bottom of page it is labeled as (19)
APS Plan Attch E52.228-1 Bid Guarantee24 of 31Please verify location of form in the Proposal52.228-1 Bid Guarantee is listed as page 24 in Adobe .pdf file, however at the bottom of page it is labeled as (21)
APS Plan Attch D15.0 Proposal Instructions24With reference to the "Proposal Stucture" Table found on page 24, Section 15.0, Factor 2 Past Performance states that Past Performance summaries need to be submitted. If a formal Contractor Performance Assessment Report (CPAR) has already been completed for the selected past performance projects, may we include those in lieu of completing another performance evaluation? It seems redundant if a formal evaluation has already been completed by one of the POCs.No, the government is required to pull CPARS or CCASSS information as part of the evaluation process.Additionally, the government is asking the offeror to give a summary of relevant projects performed on in addition to the Past Performance Questionaires that must be submitted to your customers/agencies.
C-001Section 013100013100 - 1Pre-Install Conferences - No further details following description in Summary. Are Pre-Install Conferences required?Pre-Install Conferences may be required for certain items of work such as SIPs Panels, concrete slab finishing and polishing, roofing, paving, landscape boulder placement but will not be required for most items to be installed.
AF1.1, AF1.2Section 283111283111 - 10Paragraph 2. 4 lists acceptable manufacturers. Is Simplex 4010ES an approved equal to those listed?Approved equals and/or substitutions will be considered following contract award.
F1442Drawing A0.3 is missingSheet A0.3 Document will be attached in Federal Business Oppourtunties file name : Sheet A0.3.
N/ADrawing A7.2 is also missingSheet A07.2 Document will be attached in Federal Business Oppourtunties file name : Sheet A7.2.
SpecificationsDrawing A7.1Detail 4Detail 4 says "All furniture provided by others." Does this include display cases?All furniture is OFOI. This includes the display cases.
PermitsSection 283111283111 - 10Paragraph 2. 4 lists acceptable manufacturers. Is Honeywell S Series an approved equal to those listed?Approved equals and/or substitutions will be considered following contract award.
Utility Companies3.04 & 3.05264Do you have any information on the existing access control system? We want to make sure we can integrate into it. Sometimes specs reference an existing system, and there is nothing existing. That is ok too, as we can provide a brand new system. Just need to know which way to go.There is not an existing access control system.
Contract Documents107500107500 - 2What is the butt diameter of the flagpole?Flagpole base detail is shown on Sheet A0.3. Butt diameter is standard with manufacturer for specified height of flagpole (30').
SpecificationsA0.3A0.3This page is referred to on A0.2 but is not included in the Plans pdf.Sheet A0.3 was missing and will be provided.
Alternate #2 Scope - Specification 012300Sections 011100, 017419, 018113, 033000Pages 011100 -1; 017419 – 1, 017419 – 2, 018113 – 1, 018113 – 3, 018113 – 4, 018113 – 6, 033000 - 2Please provide LEED score card defining LEED points/credit the project Team is pursuing. The score card is needed to define the credit/points being sought from the contractor to better under stand what is to be bid.LEED Score card will be provided. Document will be attached in Federal Business Oppourtunties file name : 2017-11-8 LEED Checklist Payson
RFPKey Note 3EY1014x12 Basket Tray has a capacity of 484 Cat 6 cables. Your total cable count per drawing EY101 is 81 Cat 6 cables. Are you sure this size tray is what you want?Approved equals and/or substitutions will be considered following contract award.
RFPKey Note 17EY101Are there any specs for the 3 cameras shown on drawing EY101? And what about storage capacity?The cameras will be owner furnished and owner installed.
RFPKey Note 8ES101Indicate conduits & pull boxes for fiber connectivity. Is there a requirement for fiber cables to be installed? If so, what are the size & type requirements?There is not a requirement for fiber to be installed.Pullboxes, empty conduits & pullcords are shown only on sheet ES101, & ES102.
RFPKey Note 1ES102Indicate conduits & pull boxes for fiber connectivity. Is there a requirement for fiber cables to be installed? If so, what are the size & type requirements?There is not a requirement for fiber to be installed.Pullboxes, empty conduits & pullcords are shown only on sheet ES101, & ES102.
RFPn/aSheet 1 of 1Are the APS connection fees to be paid by the USFS or the Contractor?The fee will be paid by USFS.
RFPPad Specification Note 3Sheet 1 of 1Can the pad be pre-cast versus placed concrete as called out?The pad must be cast-in -place concrete. We confirmed that APS will not consider pre-cast for a pad this size.
RFPGeneral Requirements note 6n/aWill a source be made available for water at the site for a fee? If so, we assume the contractor is to provide a water meter and the USFS to provide, prior to bid, a per gallon cost for usage.Yes a souce will be made available on-site. The contractor will be responsible for whatever connection is needed however a water meter will not be required. The USFS will pay the water bill.
RFPn/an/aIs the FF&E Package OFOI, OFCI, or CFCI?The furniture will be owner furnished and owner installed via separate contract. Installation may begin while minor items of work are being completed. The owner will cordinate between the furniture installer and Ranger Station Constructor.
RFP11. Key Personnel7Please confirm the Key Staff required to be onsite and their minimum requirements.There are no key staff minimum requirements. A contractor representative shall be present on site during all periods of subcontractor work activity and material/equipment delivery.
RFPN/AN/AWill contractors be allowed to use onsite fire hydrant for construction water or is there a source for construction water identified for this project?Yes it will be acceptable to use water from an existing hydrant.
RFP14000.1.74Special Tests and Inspections will be the responsibility of the Contractor to hire fully independent qualified testing agency and special inspector for items called out in specs and plans. Please advise who is responsible for MP&E and other inspections not called out in plans and who the Authority Having Jurisdiction is for Life Safety on this project and whether the Owner is responsible for paying these inspection and plan review costs.The contractor is responsible for Special Inspections as called for on sheet S1.1 and in Section 014000 paragraph 1.7 with the following exception. The owner will submit the initial and final Special Inspection Certificate to the Town Of Payson Building Official and will perform Special Inspection for cast-in place anchor bolts, anchors installed in hardened concrete and bolting. The Town of Payson will issue a building permit and certificate of occupancy and will perform interim permit related MP&E inspections. The USFS (and authorized consultant representatives)will be responsible for day to specification compliance inspections.
RFPN/AN/APlease confirm if the Owner is responsible for obtaining and paying for any required building permits.Owner is responsible for obtaining and paying for building permits.
RFPN/AN/APlease confirm if the Owner is responsible for paying for any City of Payson and/or Utility Company (power, telecom, water, sewer) permit and development fee costs as may be required.Owner is responsible for paying Town of Payson and/or utility company permit and development fees.
RFPSheet A0.3G1.1We are missing Sheet A0.3 which is referenced on Sheet G.1.1 Index of Drawings. Please provide a copy of this Plan Sheet with the Addendum.Sheet A0.3 was missing and will be provided.
Amendment 1 RFP101400We did not see any interior building sigange specified in section 101400. Please advise if any interior signs are required to be provided by the Contractor.This section covers letters and plaques on monument sign shown on A0.3. See new Section 104423 - Room Signs for interior and exterior room signs. As well as revised sheet G1.2. Documents will be attached in Federal Business Oppourtunties file names :2018-05-15 Revised G1_2; 104423 Signage
C-105Specification 012300Please clarify the Scope of Work being included with Alternate #2 for the Temporary Vehicle Access to Mud Springs Road. Is all work shown on sheet C-105 included with this alternate or just the 6" aggregate base course per Construction Note 141?All work on Sheet C-105 is included in the alternate.
C-102, S2.0 & S3.0
Reference:
Geotechnical Investigation Report by Speedie and Associates (Soils Report).
Specification Section 033000 – Cast-in-Place Concrete
Specification Section 312000- Earthwork
Drawings/Details: C-102, S2.0, Detail 102/S3.0 & Detail103/S3.0.
Request for Clarification:
Soils Report, page 3, states in part, exterior walls shall bear a minimum of 24”
below lowest finish exterior grade within 5’ of foundation.
Exterior finish grade is approx. 5016.0 to 5017.0 at this point.
Please confirm elevation of bottom of wall footing to be approx.. 5014.0 to 5015.0.This correct when the bottom of footing bear on lean concrete where needed.
Please provide locations of stepped wall footing, if required.Stepped footing may not be required if contractor choose to place footings on lean concrete as noted in the general structural notes.
Confirm bottom of wall footing can bear on Predominantly DecomposedFootings shall bear on granite as defined in the soils report or lean concrete on grante as noted in the general strutural notes.
Granite Strata.
Soils Report, page 3, states in part, a minimum of 12” of soil is recommended
under all concrete slab-on-grade.
Please confirm 12” of soil is measured from bottom of 4” sub-base course.The 12" is form the base of the concrete slab and can include the 4" Sub-base.
Please confirm 4” sub-base course can bear on the PDG Strata.No it cannot bear directly on the PDG.
Please provide locations of building expansion joints, if required.Structure has no building expansion joints.
S2.0, S3.0 & S1.5Please clarify from existing details shown on S3.0 the shear wall application for foundation planFor construction of shear walls, details 20, 27, 31, 32/S1.3 and 38/S1.4 along with Shear Wall Schedules on sheet S1.5 shall be incorperated into the detials shown on S3.0.
on drawing S2.0. The foundation plan for the exterior wall refers to details 102 and 103 on S3.0
which indicates a structural insulated wall panel attached to a sill plate.
Drawing S2.0 also indicates shear wall types SW3, SW1, SW2 along the exterior perimeter wall.
Please provide details for the shear wall application.See response above.
Please explain the shear wall schedule on S1.5.The schedules define how the shear walls are constructed as they relate to the typical details and plans.
Please explain the application of the SIPS and the shear wall at the same location.The SIPS when used as a shear are noted on plan to refer to the schedule on S1.5 for method of attachment for the chords, plates and spline for the SIPS.

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