QandA,_1282AT18R0008,_01302018FE.pdf

United States Department of Agriculture

Forest Service

Rocky Mountain Acquisition Management

2150 Centre Ave., Bldg. E Fort Collins, CO 80526

Questions & Answers | 1282AT18R0008 | ARP Roads Maintenance IDIQ | Page 1 of 4

File Code: 6320 January 26, 2018

MEMORANDUM FOR RECORD

SUBJECT: Questions & Answers Post Pre-Bid Meeting – Solicitation No. 1282AT18R0008, ARP Roads Maintenance IDIQ

1. This document reflects the questions and answers received after the Pre-Bid Meeting held on 9

January 2018. Please note that any changes referenced in this document are reflected under Amendment 3 of the solicitation, which is posted on FBO.

Item Query Raised Reply/Clarification

1. Is there a separate line item for OH&P for individual task orders?

No, overhead and profit should be included under item 151 (01) General Mobilization (see Description of Pay Items). Because it will vary depending on project location, it will be negotiated on a task order basis

2. Is there a separate line item for which general conditions will be applied to on individual task orders? It is no possible to determine general conditions if quantities are unknown?

Same answer as that stated under number 1 above.

3. In the bid schedule itself, what do the abbreviations “C.Q.” & “A.Q.” of measures mean?

C.Q. is defined as Contract Quantity as is used for items that are estimated such as a per mile unit.

A.Q. is defined as Actual Quantity that is used for items that can be counted and are typically on a “per each unit” basis, such as the removal of a tree.

4. What quantities should the contractor assume for each line item as the cost could vary greatly based on the actual quantities (it is in the gov’ts best interest since the unit cost generally decreases as quantities increase). With The varying magnitude of each item (size/quantity/locations/etc.) can the gov’t give assumed or Rough orders of magnitude to more accurately define the quantities being considered for each line item?

Not at this time. The contractor should bid each item as listed in the Schedule.

5. How many tasks orders does the government plan to award per year?

Unknown at this time. The number of task orders is based on funding and the priorities of the Government per fiscal year.

6. Does the government know the locations of task orders to be awarded?

Task orders could be anywhere on the Arapaho and Roosevelt National Forest and Pawnee National Grasslands.

7. What is a “Day” considered for a piece of equipment?. Is it considered the time on site and operating, or mob/de-mob with operating time, or a hour per day evaluation?

This has already been addressed. Please refer to item 26 of the amended Description of Pay Items under amendment 1 of the solicitation.

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8. I do not see a description of culvert cleaning. Was wondering if it's hydraulic cleaning or hand cleaning and if the catchbasin is included?

Also are you going to post a map to show the boundaries of the work areas?

The method of cleaning culverts is not specified.

The intent is to clean out the interior of the culvert so that it functions properly. Cleaning the catch basin is included as the culvert will not drain properly if the catch basin is full. I believe we included a map and a description of the area included in the contract.

9. Page 49 of 53 # 4. Experience Questionnaire/ Past Performance. Experience Questionnaire. Page 1 Section #6 - list below the projects your business has completed within the last three years:

This list is greater than the boxes provided.

In order to add all the information requested in this section, we will need more than 10 pages with all the additional requirements in this section.

The government include past performance/ references/ capabilities statement/ a. Quality of service, b. Customer satisfaction,

c. Cost Control, d. Business Relations, e. Timeliness of performance for each of the 3 jobs provided for past performance.

For the purpose of this solicitation as required by number 4, offerors are to “furnish no more or less than three (3) most recent, relevant (similar in complexity and/or size) projects completed by the firm where the contractor acted in a prime or subcontract capacity…” Do not exceed 3. This information should be placed under item 6 of the Questionnaire. You are welcome to delete the additional 5 rows under item 6.

The contracts where the contractor acted in the prime capacity are most preferred but if the offeror does not have 3 prime capacity projects to list, those where they acted in a subcontract capacity are acceptable. State Prime or Subcontract under the type of project.

The brief narratives should not exceed 1 paragraph or half a page, whichever is shorter.

The solicitation language has been amended under item 4 under Section L.1.3.3 to coincide with this guidance.

10. Is this a list of ALL the past projects in the last 3 years or only the relevant jobs in the last 3 years? Is the Experience questionnaire part of the page count?

If so, can the Experience Questionnaire be excluded from the page count to fit all the information requested in this section?

Please provide relevant projects at your discretion as stated above under item 9.

Yes, the experience questionnaire is part of the page count and will not be excluded.

11. In the “Plan of Work” section of the technical proposal, the contractor is to provide a listing of specific equipment available for use under each pay item, and shall include make and model, year, present value. Does the government intend for the contractor to list this information for the equipment listed in the bid schedule [items 622 (01) - 622 (10)]?

Please list the equipment you have available; state what is being rented and what is owned using (RE) to represent “rented” and (OW) to represent “owned.”

Language modified in solicitation Terms.

12. If rental equipment is to be utilized, how does the government want this portrayed in the quality of equipment paragraph of the “Plan of Work” section?

Please list the equipment you have available; state what is being rented and what is owned using (RE) to represent “rented” and (OW) to represent “owned.”

Questions & Answers | 1282AT18R0008 | ARP Roads Maintenance IDIQ | Page 3 of 4

13. Page 49 of 53 # 4. Experience Questionnaire/ Past

Performance Experience Questionnaire Page 1 Section #7 - List below all firms contractual commitments running concurrently with the work completed by this solicitation:

This list is greater than the boxes provided.

In order to add all the information requested in this section, we will need more than 10 pages with all the additional requirements in this section.

The government include past performance/ references/ capabilities statement/ a. Quality of service, b. Customer satisfaction,

c. Cost Control, d. Business Relations, e. Timeliness of performance for each of the 3 jobs provided for past performance. QUESTION Is the Experience questionnaire part of the page count? If so, can the Experience Questionnaire be excluded from the page count to fit all the information requested in this section?

For item 7 of the form, do not exceed 3, recently awarded, relevant current projects. Refer to the guidance provided under L.1.3.3, item 4, which has been amended to coincide with this guidance. You may delete the excess boxes on the form.

Do not exceed 10 pages. Refer to the guidance provided under item 9 of this questions and answers sheet.

Yes, the experience questionnaire is part of the page count and will not be excluded.

14. Section L.1.3.1 proposal format page 48 of 53 amendment 1. QUESTION Is cover page requested for each section counted within the page count for each section?

Page 50 of 53 on amendment 1- there is a 3 page limits for reps & certs (It states to complete the reps & certs which are 3 pages, not including page 47 of 53 of amendment 1 which will make this section a 4 page submission, assuming title pages are not on the page count.

Title pages are not a part of the page count.

Offerors may complete and submit the 3 pages from solicitation terms –OR- (preferred) provide the PDF of the SAM FAR report. Please note that completing the 3 pages of Representations in the solicitation terms under Section K does not eliminate the requirement for the contractor to be registered with an active profile in SAM.

15. Per amendment 0001, the contractor is to demonstrate understanding of the two sample requirements (scenarios) by creating a narrative Work Plan. Is this Work Plan in lieu of the “Plan of Work/Identification of Resources” which has a page limitation of 6 pages; or is the contractor to submit an overall “Plan of Work” as stated in Section L for the entire solicitation as well as individual work plans for each scenario discussing how each scenario would be accomplished?

If this is the case, please proper a revised page limit for the overall Plan of Work as the current page limit is only 6 pages (3 of which are required pages/forms from the Forest Service); as well as a page limit for each scenario.

Quality of Equipment, Human Resources and Sustainable Procurement program refers to the overall contract.

The 2 scenarios provide the Government with a demonstration of a work plan that applies some of the equipment, human resources and use of the sustainable procurement program. The data presented under (i)(d) should strengthen the information the contractor provided under a-c of L.1.3.3(3)(i) as it is a demonstration of how those areas would be applied to a project.

Questions & Answers | 1282AT18R0008 | ARP Roads Maintenance IDIQ | Page 4 of 4

16. Will there be an extension beyond 2 February 2018? No. All proposals will be due on 2 February 2018 by 1300 MT.

2. Any changes or applicable correspondence is published on the website, FedBizOps (https://www.fbo.gov/). Offerors should regularly visit the FedBizOps website for updates.

3. The cutoff for questions pertaining to the subject solicitation is 1300 MT, 31 January 2018. All inquiries must include the solicitation number in the subject of the email(s). (e.g. Questions | Sol No.

AG-82AT-S-17-0007 | ABC Company)

4. Proposals are to be emailed to klenisewallace@fs.fed.us by the solicitation suspense, 2 February 2018 / 1300 HRS, MT.

5. Should there be any further information/clarification required, emails should be sent to klenisewallace@fs.fed.us and sjwood@fs.fed.us.

Sincerely, Klenise S. Wallace Contract Specialist cc:

FS Contracting Officer Representative, Steve Wood FS Contracting Officer, Christina Cook