127EAY26Q0057 GSA Solicitation for Plumas Janitorial.docx
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- Plumas Janitorial Services
- Solicitation number
- 127EAY26Q0057
- Issued by
-
Department of Agriculture Forest Service
About this file
This is a Request for Quotation (RFQ) for janitorial services at three Plumas National Forest locations in California: the Plumas National Forest Supervisor's Office in Quincy, Mount Hough Ranger Station in Quincy, and Beckwourth Ranger Station in Blairsden. The contractor must provide all management, supervision, labor, personnel, transportation, materials, equipment, and supplies necessary to perform janitorial services twice weekly at each location for 104 cleaning days per year. The solicitation is issued under FAR Part 8.4 and GSAR 538.71, with pricing to be offered against the contractor's current GSA schedule contract. The base year runs from May 15, 2026 through May 14, 2027, with four optional one-year extension periods through May 14, 2031. The award will be a firm-fixed-price delivery order based on lowest price, technically acceptable criteria.
Quotations are due by 5:00 p.m. PT on May 8, 2026, submitted to PPS.Proposals@usda.gov, Attention: Mary Bosch. The pricing schedule requires unit prices for each of the three locations across the base year and all four option years, with evaluation including a potential six-month extension under FAR 52.217-8. Technical evaluation requires detailed explanation of capability to perform the Statement of Work, proof of workers' compensation insurance, resumes for the proposed Project Manager demonstrating required qualifications, and past performance references. The contract includes specific operational requirements including security protocols, employee identification and background clearance, Personal Protective Equipment compliance, California wage determination requirements including health and welfare provisions, and performance thresholds with payment deductions up to 15 percent monthly for substandard work exceeding acceptable complaint levels. All invoicing must be submitted through the U.S. Department of Treasury's Invoice Processing Platform (IPP).
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Plumas Janitorial
RFQ 127EAY26Q0057
Issue Date: 4/28/2026
This Request for Quotation (RFQ) is prepared in accordance with Federal Acquisition Regulation (FAR) Part 8.4 and General Service Administration Regulation (GSAR) 538.71, as supplemented with additional information included in this notice. Proposed pricing must be offered against the contractor’s current schedule contract.
Statement of Requirement
Description of Work: The intent of this contract is to furnish janitorial services for the Plumas National Forest on the Beckwourth Ranger Station, Mount Hough Ranger Station, and the Plumas National Forest Supervisor’s Office.
Contractor Responsibility: The contractor shall provide all management, supervision, labor, personnel, transportation, materials, equipment, and supplies, except as otherwise specified, necessary to provide janitorial services at the Plumas National Forest Supervisors Office and Mount Hough Ranger Station in Quincy, CA and the Beckwourth Ranger Station located in Blairsden, CA. All work shall be performed in accordance with this performance work state and all federal, state and local laws and regulations. See Statement of Work for additional requirements.
Price Schedule
SCHEDULE OF ITEMS
Plumas NF- Janitorial Contract (SO/Mt. Hough/Beckwourth) PROJECT TITLE: Plumas Janitorial WORKPLAN ACQUISITION PLAN/REQUISITION NO: 1164492
SCHEDULE OF ITEMS
Period of Performance Base Year: 05/15/26 – 05/14/27
ITEM
NUMBER
| DESCRIPTION |
| PAY UNIT |
| EST QTY |
| UNIT PRICE |
| TOTAL |
| 0001 |
| Supervisors Office Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
| 0002 |
| Mt. Hough Ranger Station Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
| 0003 |
| Beckwourth Ranger Station Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
Total
Period of Performance Option Year 1: 05/15/27 – 05/14/28
ITEM
| DESCRIPTION |
| PAY UNIT |
| EST QTY |
| UNIT PRICE |
| TOTAL |
| 1001 |
| Supervisors Office Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
| 1002 |
| Mt. Hough Ranger Station Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
| 1003 |
| Beckwourth Ranger Station Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
Total
Period of Performance Option Year 2: 05/15/28 – 05/14/29
ITEM
| DESCRIPTION |
| PAY UNIT |
| EST QTY |
| UNIT PRICE |
| TOTAL |
| 2001 |
| Supervisors Office Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
| 2002 |
| Mt. Hough Ranger Station Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
| 2003 |
| Beckwourth Ranger Station Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
Total
Period of Performance Option Year 3: 05/15/29 – 05/14/30
ITEM
| DESCRIPTION |
| PAY UNIT |
| EST QTY |
| UNIT PRICE |
| TOTAL |
| 3001 |
| Supervisors Office Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
| 3002 |
| Mt. Hough Ranger Station Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
| 3003 |
| Beckwourth Ranger Station Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
Total
Period of Performance Option Year 4: 05/15/30 – 05/14/31
ITEM
| DESCRIPTION |
| PAY UNIT |
| EST QTY |
| UNIT PRICE |
| TOTAL |
| 4001 |
| Supervisors Office Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
| 4002 |
| Mt. Hough Ranger Station Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
| 4003 |
| Beckwourth Ranger Station Janitorial Service 2x per week |
| Days |
| 104 |
| $______ |
| $______ |
Total
EA - EACH
MO - MONTH Award anticipated to be a firm fixed price contract.
Quantity 104 = No. of Cleanings per year for each location.
Additional Information: When quoting on the Schedule of Items, please include Health and Welfare from the California Wage Determination.
Technical Data Technical data and supporting documentation associated with this solicitation are available through the following sources:
1. Solicitation Attachments The following documents are included as attachments to this solicitation and can be accessed via the “Attachments/Links” section of the posting.
· Attachment 1 – Statement of Work
· Attachment 2 – USDA Bio Preferred Products
· Attachment 3 – Maps
· Attachment 4 – Wage Determination 2015-5677 Rev. 29, 12/03/2025
Delivery Information - The USDA requires delivery of all items for Base Plus 4 for:
Base Year 05/15/2026 – 05/14/2027 Option Yr 1 05/15/2027 – 05/14/2028 Option Yr 2 05/15/2028 – 05/14/2029 Option Yr 3 05/15/2029 – 05/14/2030 Option Yr 4 05/15/2030 – 05/14/2031
Location of Services:
Items shall be shipped to the following address:
See Attachment 1 Statement of Work.
Inspection and Acceptance:
Government inspections are for the purpose of satisfying the Government that the services are acceptable and do not relieve the Contractor of the responsibility for maintaining quality control. Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.
Specific Inspection Procedures:
The Contractor’s performance will be evaluated based upon the Required Results for each task listed in the tables in C6. Methods and documentation may include written inspections or COR daily diaries with accompanying photos when deemed necessary, customer surveys, and/or records of customer complaints such as emails.
Determination of Acceptability and Payment Deductions Work on this contract will be deemed acceptable when the Government’s visual inspections show acceptable performance.
Payment will be made for fully acceptable work at the prices bid in the schedule of items. Payment will be made monthly upon receipt of a proper invoice in the IPP system (see Section G.3-1).
Performance Thresholds for Acceptability of Work All services are performed to Required Results performance measures outlined in the tables in Section C, and no more than five customer complaints are received and substantiated by the COR per month.
Major deficiencies, such as tasks not done at all, more than 30% of tasks are of unacceptable quality, or repeat occurrences (3 or more times) of the same issues, will trigger the deduction schedule as if the customer complaint threshold had been reached.
Customer complaints will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor and give the Contractor reasonable time to correct the defect, if it is possible to do so without disrupting government operations at the affected site. The COR will determine how much time is reasonable based on the individual situation.
Should the Contractor disagree with the complaint after investigation of the site, the Contractor shall notify the Contracting Officer. The Contracting Officer will review the matter with the COR to re-examine the validity of the complaint.
Deduction Schedule Should the threshold of valid customer complaints exceed the acceptable threshold per month, or if the Contractor does not correct the deficient work on time, a deduction of five (5) percent may be made from the applicable monthly invoice. Multiple instances of below standard work may be further deducted going up in five (5) percent increments, maxing in an amount of fifteen (15) percent per month.
Work Timing:
The Contractor shall begin work within Five (5) calendar days after the effective date of the Notice to Proceed. Failure to begin work on schedule will make the contract subject to immediate termination for cause. If this solicitation has more than one numbered item, award of more than one item to one contractor will not change the start-work dates or the amount of contract time; times will run concurrently.
Pre-Work Conference:
Pre-work conference. Before work begins on service contracts, a pre-work conference will be required to discuss the contract – especially the specifications, labor provisions, plan of work, and selected standard clauses. The pre-work meeting must be attended by an officer of the firm, or someone designated in writing to act on behalf of the firm. The pre-work meeting may be waived at the discretion of the Contracting Officer.
Payment:
Payments and Deductions. Payment will be made for fully acceptable work at the prices bid in the schedule of items. In accordance with the inspection clause, payment may be made for less than fully acceptable work at a reduced price (see Section E for deduction thresholds).
Contract Release. Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically excepted from the operation of the release.
A Contract Release FS-6300-0016 must be submitted with request/invoice for final payment in IPP, before final payment will be approved.
A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C. 15).
Invoice Processing Platform (IPP)
All payment requests must be submitted electronically through the US Department of the Treasury’s Invoice Processing Platform System (IPP). “Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR clause 52.212-4 Contract Terms and Conditions – Commercial Items. The IPP website address is https://www.ipp.gov.
Under this contract, the following documents are required to be submitted as an attachment to the IPP Invoice:
Each invoice shall be submitted on the Contractor’s letterhead or invoice form with the following:
1. Invoice date and Government Contract Number.
2. Billing period specified with beginning and ending dates. The beginning date must not be later than the completion date or within any previous billing dates.
3. An accounting (bulleted list, for example) of charges claimed and amounts due, identified by work task and contract line-item number.
4. Total amount due for the billing period.
The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor’s Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank or Bureau of the Fiscal Service within 5 business days of award. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.
If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.
Special Contract Requirements:
Conduct:
All work under this contract shall be performed in a skillful and professional manner. The Contracting Officer may require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft or unauthorized possession or removal of materials, supplies, equipment, or property.
The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.
Personal Protective Equipment (PPE) shall be utilized during completion of janitorial activities. This includes but is not limited to wearing of closed toe shoes/boots, long pants, lone shirt. gloves, eye protection, and hearing protection.
The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.
The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.
The Contractor will not be allowed to have any pets or persons (family members or otherwise) under the age of 16 years on the premises to either work or accompany the Contractor or his/her employees during performance of the contract.
The following restrictions apply to the Contractor and employees:
1. Smoking: All Government facilities are non-smoking. The Contractor shall not smoke on Government property.
2. Gambling: The Contractor shall not participate in games for money or personal property while on Government property.
3. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine or alcohol while entering on or on Government property. This prohibition shall not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.
4. Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.
5. Firearms: The Contractor shall not be in possession of any firearms while on Government property.
6. Photos and Videos: The Contractor shall not allow the taking of photographs or videos of non-public areas of the facilities including but not limited to offices and conference rooms.
Security The Contractor shall be responsible for securing the premises upon completion of each service.
The Contractor shall not leave exterior doors or windows open upon entry, during performance of services, or upon exiting from the building.
The Contractor shall check to see that all exterior doors and windows are locked and that exterior lights are turned on before departing the premises.
The Contractor shall promptly report to the Contracting Officer’s Representative any instance (by specific date, time, and location) of having to perform lockup, to turn on exterior lights, or to shut windows.
The Contractor shall place an "out of order'' sign on any plugged or otherwise inoperable toilets, sinks, drains, or drinking fountains and report it to the Contracting Officer’s Representative.
Interior lights shall be turned off after each room or area has been serviced.
All contractor employees shall check in and check out with front desk, including date and time, each time entering or exiting facilities. Additionally, contractor employees shall call or text COR each time entering and exiting any facility.
Contractor Employee ID
All Contractor employees shall wear a standardized company uniform, company t-shirt, or company identification badge clearly displayed, while on Government property performing work under this contract. All contractor employees shall complete an initial background investigation completed by contractor with proof of background clearance being submitted for each employee for limited access. Upon adjudication of Federal security clearance, government will furnish photo identification badges allowing unaccompanied access. Access to building will remain during regular business (Monday-Friday 8:00 am- 4:30 pm) hours until adjudicated via Federal Security clearance.
Quality Control Plan:
The Contractor shall provide a method of self-inspection to assure that the quality of performance meets or exceeds those specified in this solicitation. This plan is to be easy to use, maintain, understand and be applicable to this solicitation. The plan is to be provided with the quote.
Public Officials Not Personally Liable There shall be no personal liability upon the Contracting Officer or officer in charge, their agents, or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them by, or within the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.
Designation of COR
The Contracting Officer designates the Contracting Officer's Representative (COR). The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.
On all matters that pertain to the contract terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment for the work in question.
Approval of Subcontracting
The Contractor shall request approval from the Contracting Officer prior to entering into any subcontract arrangement. The written notification shall include as a minimum:
1. The name, address, and telephone number of the subcontractor.
2. The date upon which the subcontract was entered into and its duration.
3. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate.
4. Documentation of the subcontractor's representative authority.
Subcontracting any portion of the contract shall not relieve the Prime Contractor of any responsibility under this contract. Any subcontract agreement shall contain all terms and conditions of the prime contract. Any subcontractor will need to pass a background check before starting work.
Contract Clauses
All FAR clauses contained in the GSA schedule contract will be applicable to any resultant order.
The following clauses are applicable to this requirement:
| 52.217-8 | Option to Extend Services (Nov 1999) | |
| 30 calendar days prior to contract expiration | ||
| 52.217-9 | Option to Extend the Term of the Contract (Mar 2000) | |
| (a) 30 Calendar days prior to contract expiration and 60 days | ||
| (c) five years. |
United States Department of Aquiculture Acquisition Regulation (AGAR) Clauses The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation.
452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (Dec 2025)
(a) By entering into this contract, the Contractor certifies that:
It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution, and it will remain compliant for the duration of the contract.
Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution, and the Contractor and any subcontractor or teaming partner will not do so for the duration of the contract.
(b) If the Contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, the Contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.
(c) The Contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the Contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.
(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.
(e) Submission of a knowing false statement relating to Contractor’s compliance with the above requirements and/or eligibility for the contract may subject the Contractor to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.
(f) The Contractor must include the provisions of this clause in all subcontract solicitations.
(g) Failure on the part of the Contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.
(End of Clause)
452.204–70 Modification for Contract Closeout (Nov 2025)
(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (Contracting Officer) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The Contracting Officer shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.
(b) Upon contract closeout for contracts utilizing SAP: if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The Contracting Officer may also request a “Contractor Release of Claims” be completed by the contractor, although not required for contracts and orders using SAP.) If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 60 days, the Contracting Officer shall release the modification as unilateral and proceed with contract close-out upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.
(c) Upon contract closeout for contracts utilizing anything other than cost reimbursement, if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and a ‘‘Contractor Release of Claims’’ and will be required to provide a signature on both forms. If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 120 days, the Contracting Officer shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.
(End of Clause)
452.204-71 Personal Identity Verification of Contractor Employees (Nov 2025)
(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the United States Department of Agriculture (USDA) Directives 4620-002 series.
(b) Should the USDA Directives 4620-002 require the exclusion of a contractor's employee, the contracting officer will notify the contractor in writing. The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.
(c) The responsibility of maintaining a sufficient workforce remains with the contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.
(d) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally controlled facility and/or routine unaccompanied access to a Federally controlled information system.
(e) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the COR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from [hours and days to be added by CO] to [hours and days to be added by CO] at [office address for registration to be added by CO]. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor's responsibility to meet all aspects of paragraphs (c), (d), and (e).
(End of Clause)
Solicitation Information
Award Type
It is anticipated that a Firm-Fixed Price Delivery Order consisting of (1) base year period and four (4) one year option periods will be awarded as a result of this request for quotation. The total duration of this order shall not exceed five (5) years.
Basis on which Selection will be made:
Award Method: Lowst Price, Technically Acceptable
Quotations will be evaluated based on the criteria listed below. Award will be made to the quoter that represents the best value to the Government based on the following criteria:
Evaluation-Commercial Items Award will be made to the offeror representing the best value to the Government.
Price:
Any quantity price discounts and discounts for prompt payment should be included in this section. The offeror shall provide pricing as requested in the attached spreadsheet titled Schedule of Items. Any quantity price discounts and discounts for prompt payment should be included in this section. Total price evaluation will be for the base period, all option periods and in accordance with FAR 52.217-8, up to a six-month extension period. Failure to propose pricing for the base period and all option periods on individual line items may result in a quotation being excluded from further consideration.
For purposes of evaluation, the potential need to exercise the option under FAR 52.217-8 to extend a period of performance for a maximum period of six (6) months beyond any period of performance will be considered the same for all offerors. The Government will consider that if the extension of service clause (FAR 52.217-8) is exercised, it will be on the exact same rates and terms, other than length of performance, as the period of performance being extended. For purposes of evaluation only, the Government will use the rates specified in the last option period and add the cost of six months to the prices proposed for the base period and all option periods to determine total evaluated price of the contract. The Government will determine whether the price, including the options available under FAR 52.217-8, is fair and reasonable.
Technical Acceptability:
Technical Acceptability will be evaluated to receive an overall rating of "acceptable" or "unacceptable." This will be based on the offeror's ability to provide a sound and compliant approach that meets all requirements and shows a thorough understanding of them. It is the contractor's responsibility to ensure their quotation clearly demonstrates their capability to meet these requirements. All offerors must provide the following minimum information and documentation with their quotations to be considered responsive and have their offers evaluated:
Detailed explanation of the offeror’s ability to perform the required services. A simple statement of capabilities will not suffice. The offeror must address how they will accomplish the requirements the Statement of Work (SOW) by addressing the requirements of the Statement of Work. This is a performance-based contract that expresses the Government’s requirements in the form of minimum quality standards to be met. The Contractor must determine the optimal work schedule, resource allocations, and performance methods to achieve a work product that meets the standards set forth in the SOW. Include also, your proof of Workman’s Compensation Insurance.
· Detailed explanation of any requirement listed in the SOW that cannot be successfully accomplished by the offeror. Offerors are advised that the USDA intends to award without discussions so any exceptions may cause the quotation to be found technically unacceptable.
· Provide resumes for proposed key personnel. The Project Manager is the only key personnel for the services being performed. The key personnel resume shall, at a minimum, demonstrate that the individual meets the educational and experience qualifications specified in the SOW. For all personnel proposed to be hired and/or permanently relocated, include a signed contingent letter by that person indicating willingness to be hired/relocated if the contract is awarded to the offeror.
· If the offeror is unable to obtain contingent letters from key personnel, the offeror shall submit a written statement to this effect and detail their efforts to obtain contingent letters. In lieu of contingent letters, the offeror can submit a staffing plan, which shall include proof of the Contractor’s demonstrated ability to handle personnel issues, hire and maintain a highly qualified staff to fill immediate requirements, and provide staff with all the necessary support and oversight. The staffing plan shall also include a recruitment and selection process for all staff under this project.
Past Performance:
The Government may utilize any references provided by the Contractor, along with information available from past contracts/orders with the USDA and any information found using sources such as Federal Government sources or the Contractor Performance Assessment Reporting System (CPARS) to determine if the Contractor has acceptable or neutral Past Performance. Past Performance will be evaluated using the following rating system:
· Acceptable: The contractor shows a demonstrated ability to meet contract requirements in prior or current contracts, including quality of work, timeliness, cost control, business relations, and adherence to contract terms.
· Neutral: Offeror does not have a past performance record.
· Unacceptable: The contractor has a documented history of failing to meet contract requirements, including poor quality, missed deadlines, cost overruns, lack of responsiveness, or unethical behavior.
Evaluation Method The Government will evaluate quotations based on the lowest price technically acceptable criteria. Only the lowest priced offer will be evaluated for Technical Acceptability. Should the lowest priced offer not receive an acceptable technical or past performance rating, the process will continue in order of lowest priced offer until the lowest price, technically acceptable offer with acceptable or neutral past performance is identified.
The Government will not accept quoted prices that are higher than the offeror’s current price published in the General Services Administration Schedule.
FAR Solicitation Provisions (Incorporated by Reference)
52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (Nov 2025)
52.217-5 Evaluation of Options (Nov 2025)
AGAR Provisions 452.203-70 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Certification (Dec 2025)
(a) By submission of its offer, the offeror certifies that:
(1) It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution.
(2) Neither it nor any proposed subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution.
(b) If the offeror participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, by submission of its offer, the offeror certifies that it is compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.
(c) The offeror affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the offeror will not be eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.
(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.
(e) Submission of a knowing false statement relating to offeror’s compliance with the above requirements and/or eligibility for the contract may subject the offeror to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.
(f) Failure on the part of the offeror or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate the contract for default.
(End of Provision)
Quotations Due: The Due date for quotations is 05/08/2026 at 5:00 p.m. PT. Quotations may be sent to PPS.Proposals@usda.gov Attn: Mary Bosch.
File details come from the government source that posted it. Updated .