12-5410-002 - 27-0627E5-007 - MOLD ASSESSMENT SERVICES.pdf

BUFFALO PUBLIC SCHOOLS PROCUREMENT OFFERING

27-0627E5-007 – MOLD ASSESSMENT SERVICES

Offering Summary

SUMMARY:

The Buffalo Public Schools are seeking proposals from licensed firms to provide mold assessment services. Mold assessors must be certified and provide services on an as needed basis Districtwide.

Services include visual inspection and assessment of areas for mold growth, development of mold remediation plans oversight of mold remediation and post-remediation assessment for completion of project.

DESIGNATED CONTACTS:

Owner (Primary): Yvette Gordon, Director of Safety and Health ygordon@buffaloschools.org

Buyer (Copy To): Michael Moran, Buyer

The dates specified on the timeline of this offering are subject to change via addendum

TIMELINE:

Release Date: 03/13/2026 8:00 AM Advertise Dates:

Questions Due*: 03/23/2026 8:00 AM - Website/BONFIRE 03/13/2026 Answers Posted: 03/27/2026 4:00 PM - Buffalo News 03/04/2026 Offering Closed: 04/17/2026 4:00 PM - Contract Reporter 03/13/2026 Presentations: TBD - Rocket 03/19/2026 Tentative Award: 05/20/2026 - Criterion 03/21/2026

*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

PROCUREMENT DATA:

Requisition: 3700048 BPS Commodity Code: 710 – Environment Inspection Testing and Remediation Prior Offering: 24-0624E2-005 Prior Awardee: UNYSE, LLC Prior Award Period: 3 Current Year Award: $15,000

OFFERING DATA:

Dates are approximate and dependent upon the award date.

Initial Award & Contract Term: 07/01/2026 – 06/30/2027 Extensions: Five (5) – Potential one-year extensions Maximum Term End: 06/30/2032

OTHER OFFERING PARAMETERS:

Type of Offering: RFP Basis of Award: Best value

Minumum Score (out of 70) 42/70 Award may be split among respondents: No Award may be consolidated: No Subcontractors may be used: No

Offering Summary

Insurance is required: Yes NYS DOL Prevailing Reference: PRC# 2026006961 Response Surety Required (“Bid Bond”) No Performance Bond Required: No Formal contract required: Yes Proposals valid for: 90 days past closing minimum

SUBMITTAL OPTIONS:

Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.

Submittals may be mailed OR submitted electronically per the instructions below:

Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.

Electronic submittal is ALLOWED (and encouraged) via BPS BONFIRE portal at:

https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.

Technical assistance with submitting your response electronically is available by contacting the Buyer at the contact information listed on previous page.

THIS PAGE RESERVED FOR OFFERING

SUMMARY

Offering Specification

1) GENERAL INFORMATION

a. GENERAL DEFINITIONS: Please refer to “Standard Terms, Conditions, & Disclaimers”.

b. OFFERING SPECIFIC DEFINITIONS:

Mold - means any indoor multi-cellular fungi growth capable of creating toxins that can cause pulmonary, respiratory, neurological or other major illnesses after minimal exposure, as such exposure is defined by the environmental protection agency, centers for disease control and prevention, national institute of health, or other federal, state, or local agency organized to study and/or protect human health.

Mold remediation- conducting the business of removal, cleaning, sanitizing, or surface disinfection of mold, mold containment, and waste handling of mold and materials used to remove mold from surfaces by a business enterprise, including but not limited to, sole proprietorships.

Mold assessment- an inspection or assessment of real property that is designed to discover mold, conditions that facilitate mold, indicators of conditions that are likely to facilitate mold, or any combination thereof.

Mold abatement- the act of removal, cleaning, sanitizing, or surface disinfection of mold, mold containment, and waste handling of mold and materials used to remove mold from surfaces by an individual.

Project - mold remediation, mold assessment, or mold abatement, of areas greater than ten square feet, but does not include (a) routine cleaning or (b) construction, maintenance, repair or demolition of buildings, structures or fixtures undertaken for purposes other than mold remediation or abatement.

c. VENDOR INFORMATION:

Qualified vendors are encouraged to submit a response for providing the goods and / or services described. If the vendor plans to subcontract any of the work described in the Scope of Work the vendor must complete all response requirements for the subcontractor.

If a vendor plans a joint venture with another company and/or utilizes subcontractors, the vendor shall specify accordingly and complete all response requirements for each company involved in the offering response.

d. RESPONSES:

Any and all contracts awarded as a result of this offering are subject to the Terms & Conditions stated in the offering. The submission of any other terms or conditions by a respondent may be cause for rejection of the response.

All responses should clearly state/include the following:

Offering Specification

STANDARD REQUIREMENTS:

1. Completion of “Offering Questionnaire”, Question Set 1 “Standard Response

Requirements”.

2. Current W-9.

3. Current Certificate of Liability Insurance.

4. Completed “Equal Employment Opportunity Employee Information Report”; form provided.

5. Signed “Non-Collusive Bidding Certification”; form provided.

6. Respondent must provide a list of at least three (3) client references and their contact information. References will be contacted at the sole discretion of the District.

7. Cost proposal in the requested format.

8. Optional items as required by responses to the “Offering Questionnaire”, including but not limited to:

a. “Vendor Information Form”; form provided.

b. “Disclosure Narrative”, any format.

c. “Debarment Narrative”, any format.

d. “Certifications” such as MBE/WBE/SDVOB

e. “Policy 5414 Compliance Narrative”, any format.

f. “Subcontractor Documentation”, any format.

g. “Anti-Lobbying Narrative”, any format.

9. Respondents may submit any other information they consider relevant to their response to this offering by using the “Other Vendor Information” document upload.

2) SCOPE OF WORK

Perform initial visual inspection and assessment of the facility for mold growth

Perform assessment using moisture meters and sampling as required or requested by BPS Director of Safety and Health

Develop mold remediation plans for mold abatement projects, which will identify the source of moisture causing mold growth, mold remediation methods, containment procedures, personal protective equipment, chemical disinfectant, biocides or anti-microbial products to be used and criteria that must be met to consider the remediation complete. Plan must be submitted to the Director of Safety and Health prior to the start of remediation.

Provide supervision of abatement/remediation activities and confirm that mold is removed in accordance with all applicable federal, state and local regulations.

Sampling and testing shall be in accordance with all state, federal, and local regulations

Mold assessment services cannot provide Mold Remediation services on the same project.

Offering Specification

Emergency work will be required on an as needed basis. Mold assessor must make provisions to receive emergency call 24 hours/7 days a week. Assessor must be capable of proceeding with the work on one(1) hour’s notice.

At the completion of mold remediation projects, Mold Assessor shall issue a written report to the BPS Director of Safety and Health, which includes any analytical results, floor plans with labeling to indicate location of any samples collected, remediation plan, written confirmation of final clearance criteria is met and any other information that documents completeness (i.e. photographs)

Consultant will provide a list of fees and rates for services requested per attached form.

3)

OFFERING SPECIFIC REQUIREMENTS:

a. COURSEWARE MANAGEMENT SYSTEM REQUIREMENTS Not Applicable

b. TECHNICAL REQUIREMENTS

c. DATA IMPORT/EXPORT REQUIREMENTS

d. DATA INTEGRATION REQUIREMENTS

e. SERVICE LEVEL REQUIREMENTS

f. TRAINING, SUPPORT, and IMPLEMENTATION REQUIREMENTS

g. PROJECT REQUIREMENTS Consultant must hold all applicable licenses, certifications, and permits necessary to perform the services under this contract. Copies of all licenses, certifications, and permits must be included in the proposal.

Have at least three years of experience as a firm that provides Mold Assessment Services and shall demonstrate experience in projects of similar size and scope.

Offering Specification

Must provide three references for which they have performed similar work within the past five years. References must include name of the company, contact person with job title, and phone number.

Executive summary including name, address, and brief description of the company, summary of the company’s expertise and experience with similar projects.

Statement of consultant’s ability to meet/exceed all items within the scope of work.

List of fees per attached form 4)

EVALUATION PROCEDURES

a. Review of Responses

Responses will be evaluated by a cross functional team consisting of subject matter experts and a Purchasing representative.

b. Respondent’s Presentations Respondents may be required to present once, at the District’s discretion, which will include a question and answer session with the evaluation team. Questions and specific requests to be addressed during the presentation will be forwarded to the respondents.

c. Evaluation Criteria Responses will be evaluated on a 100 point scale as defined in the table below. Cost will be calculated proportionally compared to lowest cost response. Minimum non-cost score is 70

CRITERIA VALUE

COST 30

Experience/Qualifications 25 Project Strategy 20 Submittals 15 Project Schedule 10

d. Final Selection The Board of Education and its representatives will select a firm based upon the recommendations of the evaluation team. It is anticipated that a firm will be selected by the date listed in the offering summary. Following notification of the firm selected, it is expected that a contract will be executed between both parties. The selected firm must be prepared to begin work upon execution of the BPS contract. The contract will not necessarily be awarded to the response with the lowest cost projection.