10834_ATTACHMENT Q.pdf

RFP 10834

ATTACHMENT Q

PROPOSAL VERIFICATION FORM

By completing and submitting this form with your proposal, the Respondent is ensuring the proposal submission is in accordance with the mandatories and requirements outlined in.

Also, please check the Vendor Bid System (VBS) for any addendums posted that indicate a revised document(s) for which the Respondent is responsible for completing and submitting by the date and time noted in the Calendar of Events (Section IV., A.) of this RFP.

Instructions: Place a check mark (√ ) in the box next to the Requirement indicating it has been completed and ready to submit by the date and time specified in the Calendar of Events (Section IV., A.) This form shall be submitted as the first document under Volume 1.

Select either Electronic Upload Proposal or Hardcopy with CD-ROM Proposal by placing a checkmark (√ ) in the boxes next to the tasks associated with your submission choice.

Electronic Upload Proposal Register for a DJJ Bid Library Account through the Procurement Manager. Respondents must register their email address for access to the DJJ Bid Library using a Microsoft account. For specific instructions, reference Attachment B, Section VI., Solicitation Information and/or contact your Procurement Manager listed in the RFP.

If your organization does not use a Microsoft account, a free account can be created through Microsoft at https://www.office.com. This step must be completed first, prior to submitting the DJJ Bid Library registration request. The email address used to create the Microsoft account should be utilized in the registration request to the Procurement Manager.

Electronic proposals shall be uploaded to the DJJ Bid Library no later than the due date and time specified in the calendar of events for this RFP. Any and all documents uploaded, edited, or modified in any way after this date and time will be deemed non-responsive.

The complete proposal which contains Volumes 1 and 2 shall be saved in Microsoft Word and/or Excel. The signed transmittal letter (Volume 1, Tab 1), Attachment C (Volume 1, Tab 2), and Attachment J (Volume 2, Tab 1) are the only documents which can be saved in a PDF format. The Attachment H – Prevention Budget December 2018 (Volume 2, Tab 2) must be submitted in Excel, at a minimum.

MANDATORY CRITERIA (Attachment B, V.)

It is MANDATORY that the Respondent submit its complete proposal within the time frame specified in the Calendar of Events (Attachment B, Section IV., A.). A proposal is considered complete if it contains all of the required documents listed in Attachment B, Section XX.

It is MANDATORY that the Respondent submit a completed and signed Attachment L – Foreign Country of Concern Attestation (PUR 1355) form.

It is MANDATORY that the Respondent submit a completed and signed Attachment H- Prevention Budget and that the Maximum Annual Contract Amount submitted by the Respondent is or below the Total Maximum Contract Dollar Amount in Attachment B, Section XIV., Total Maximum Contract Dollar Amount.

TECHNICAL PROPOSAL – VOLUME 1

Transmittal letter is on Respondent’s letterhead.

Transmittal letter denotes and is signed by individual authorized to bind the Respondent.

Transmittal letter has the following:

official company name, telephone number, fax number, email address, and Federal Employee Identification #, including the Florida Vendor Sequence # if available

DUNS #, if applicable If entity is “DBA” or “Doing Business As”, the Respondent shall state the reason for it.

The transmittal letter must contain the following exact statement: “On behalf of (insert

Respondent’s name), this letter certifies that the Respondent agrees to all terms and conditions contained in the Request for Proposal for which this proposal is submitted.”

The Transmittal Letter must contain this exact statement: “On behalf of (insert Respondent’s name), this letter certifies that (insert Respondent’s name) agrees to all terms and conditions contained in the Request for Proposal for which this proposal is submitted”.

The Transmittal Letter must contain this exact statement: “On behalf of (insert Respondent’s name), this letter certifies that (insert Respondent’s name) has met all conditions and requirements of Attachment C, including that neither it nor its principals are presently debarred, suspended, or proposed for debarment, or have been declared ineligible or voluntarily excluded from participation in this procurement/contract by any federal Department or agency.” If the Respondent is unable to certify to any part of this statement, such Respondent shall include an explanation in the Transmittal Letter.

The Transmittal Letter must contain this exact statement: “On behalf of (insert Respondent’s name), this letter certifies that neither (insert Respondent’s name) nor anyone acting on its behalf have contacted anyone, between the release of the solicitation and the end of the 72-hour period following the agency posting the Notice of Intended Award, excluding Saturday, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the solicitation documents”.

The Transmittal Letter must contain this exact statement: “On behalf of (insert Respondent’s name), this letter certifies that (insert Respondent’s name) is not listed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel; has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List; or has been engaged in business operations in Cuba or Syria;

or pursuant to paragraph 215.472(3)(a), F.S., has been engaged in business operations in or with the government of Venezuela or in any company doing business in or with the government of Venezuela; or pursuant to paragraph 215.473(1), F.S.”.

The Transmittal Letter must contain this exact statement: “On behalf of (insert Respondent’s name), this letter certifies that the Attachment H – Prevention Budget submitted is complete, reflects reasonable costs for the service being proposed, and all costs are necessary to provide the proposed services. I understand that the Attachment H – Prevention Budget, which has been submitted by the date and time required in the RFP, will be evaluated on a pass/fail basis in accordance with Attachment F”.

The statement “On behalf of (insert Respondent’s name), this letter certifies that neither (insert Respondent’s name) nor anyone acting on its behalf is a State Advisory Group (SAG) member, nor is a relative of or employed by a SAG member, nor is receiving any form of compensation from, or serving as a director or officer of a grant recipient or applicant, of a State Advisory Group member.

Attachment O - Cross Reference Table – Volume 1, Tab 1 In order to assist the Respondent in its development of a responsive proposal and to facilitate proposal evaluation by the Department, the Respondent shall provide a table that cross-references the contents of its proposal with the contents of the RFP. Please see Attachment O to this RFP for the cross-reference table. Remember to complete Attachment O in its entirety.

Respondents are advised that the Department’s ability to conduct a thorough review of proposals is dependent on the Respondent’s ability and willingness to submit proposals which are well ordered, detailed, comprehensive, and readable. Clarity of language and adequate, accessible documentation is essential, and is the responsibility of the Respondent. The Respondent shall ensure the proposal’s sections are properly and completely identified by citing all the applicable page numbers correlating to the requested documentation in Attachment O.

Attachment K - Drug-Free Workplace Certificate – Volume 1, Tab 2 The proposal may contain the Drug-Free Workplace Certification in accordance with section 287.087, Florida Statutes (if desired by the Respondent) for preference in the event of a tie in the scoring of a competitive solicitation. This is not a mandatory requirement. The Certification form (Attachment K) is available at: http://www.djj.state.fl.us/providers/contracts/index.html.

Attachment I – Tie-Breaking Certification – Volume 1, Tab 2 The proposal may contain the Tie-Breaking Certification (if desired by the Respondent) in the event of a tie in the scoring of a competitive solicitation. All proposals are subjected to the terms listed in this attachment in case of a tie. This is not a mandatory requirement. The Certification form (Attachment I) is available at:

http://www.djj.state.fl.us/providers/contracts/index.html

Technical Proposal Narrative – Volume 1, Tabs 4 – 11 The Technical Response (described below in paragraphs 1-6) shall be prepared in the format listed below:

Letter size (81/2” X 11) 12 Point Type - Roman Single Space 1” margins (top, bottom and sides) Pages consecutively numbered (limit of sixty (60) pages)

Pages submitted in excess of the specified limit for the Technical Proposal’s narrative will be removed prior to evaluation and will not be evaluated. Any attachments, charts, photos, maps, diagrams, or other resource materials that support the information provided in the Technical Proposal shall be referenced within the Technical Proposal’s narrative, included as exhibits or attachments to the Technical Proposal, and presented at the end of the Technical Proposal. Such exhibits or attachments shall not be counted in the sixty (60) page limitation established for the Technical Proposal.

The Technical Proposal package shall contain the narrative sections as outlined in Attachment B of the RFP in the following sequence:

Introductory Statement – Volume 1, Tab 4 Management Capability – Volume 1, Tab 5 Statement of Need – Volume 1, Tab 6 Services to be Sought – Volume 1, Tab 7 Staffing & Personnel – Volume 1, Tab 8 Implementation Plan – Volume 1, Tab 9 Service Component – Volume 1, Tab 10 Exhibit 4 – Start-Up Implementation Plan – Volume 1, Tab 11

The Respondent shall submit a staff training plan in accordance with the requirements listed in the RFP. The staff training plan shall be submitted in Volume I, Tab 8 after the narrative for Staffing & Personnel.

FINANCIAL PROPOSAL – VOLUME 2

Attachment H – Prevention Budget – Volume 2, Tab 1 The Respondent shall complete and submit Attachment H. The price must include all services, material, and labor necessary to complete the Services Sought in Attachment A as described in this RFP and the Respondent’s proposal. This price shall be expressed as two decimal number prices.

It is a MANDATORY that the total maximum annual amount proposed in Attachment H is at or below the Total Maximum Annual contract Dollar Amount stated in the RFP. The price must include all services, material, and labor necessary to complete the Services Sought in Attachment A as described in this RFP and the Respondent’s proposal.

Attachment U - Certified Minority Business (CMBE) Utilization Plan – Volume 2, Tab 2 The Respondent shall submit a completed and signed CMBE plan. The information provided in this section shall address the plan described in the Attachment F - available at:

http://www.djj.state.fl.us/providers/contracts/index.html of the RFP.

RESPONDENT PERFORMANCE – VOLUME 3

Attachment R – Certification of Experience – Volume 3, Tab 1 http://www.djj.state.fl.us/providers/contracts/index.html

It is requirement that the Respondent sign and submit a complete Attachment R (Certification of Experience). The Respondent must demonstrate two years of experience within the last five years of providing delinquency prevention and intervention services to at-risk youth.

Attachment T – Client Contact List – Volume 3, Tab 2 It is required that the Respondent submit an Attachment T (Client Contact List) with a minimum of three references. This list is required in order for the proposal to be complete.

The Attachment T must be completed and submitted with a minimum of three previous or current clients for whom the Respondent has delivered same or similar services for at-risk and/or delinquent youth as described in Attachment A. Clients are expected to be businesses or other organizations and cannot be parents/guardians, students, or minors.

The Department reserves the right to contact any and all references in the course of this solicitation and make a fitness determination, not subject to review or challenge.

The Department shall not provide a reference. If the Respondent has only provided these same or similar services to the Department, the Respondent is to include an attestation statement from the individual with authority to bind the Respondent in place of the Attachment T.

Hardcopies submitted within the Technical Proposal or copies submitted through electronic upload with the proposal to the Department’s Bid Library are acceptable.

Outside Party Agreements and Letters of Support – Volume 3, Tab 3 The Respondent may include letters of support and agreements with outside parties’ local school districts providing services.

Such letters and agreements must include a description of the services provided.

By my signature below, I am verifying that the Proposal being submitted is in accordance with the instructions in this Solicitation.

Company: _______________________________________________________________

Verified by: _______________________________________ Date: _______ _

Print Name: _________________________________________