10-RFP 550148 -Exhibit B Detroit Detention Center Security Policy .pdf

Docusign Envelope ID: 8FD184AD-E1A9-4D5D-B560-A4D171280370

Detroit Detention Center Security

The Contractor’s staff may be required to make deliveries to or enter the facilities. The City may require the Contractor’s personnel to wear City/State issued identification badges.

The Contractor must: (a) explain how it intends to ensure the security of City/State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks.

The Contractor/subcontractor and any staff assigned to this contract must agree to and comply with the following:

1. Have no active warrants or pending charges on any staff assigned to this contract.

2. DPD reserves the right to approve, decline, or remove Contractor and subcontractor staff from providing services on this Contract.

3. Not under investigation or under disciplinary action of the City of Detroit or Michigan

Department of Licensing and Regulatory Affairs.

4. Has not engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility or other institution as defined in 42 U.S.C. 1997.

5. Has not been convicted of engaging in, attempting to engage in or conspiracy to engage in sexual activity facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse.

6. Has not been civilly or administratively adjudicated to have engaged in the activity described in number 5 above.

7. The DPD may investigate the Contractor/subcontractor’s personnel before they may have access to DPD facilities and systems. The scope of the background check is at the discretion of the DPD, and the results will be used to determine Contractor/Subcontractor’s personnel eligibility for working within DPD facilities and systems. The investigations will include

Michigan State Police Background checks (ICHAT) and Criminal Justice Information

Services (CJIS) and may include the National Crime Information Center (NCIC). Proposed

Contractor/subcontractor personnel may be required to complete and submit an Rl-8

Fingerprint Card for the NCIC Fingerprint Check. Any request for background checks will be initiated by the DPD and will be reasonably related to the type of work requested.

8. The Contractor/subcontractor’s personnel must be CJIS cleared and receive written approval from the DPD initially and annually by DPD prior to any work with DPD offenders. Any

Contractor/subcontractor staff with an identified felony conviction must receive approval through the DPD.

9. A Criminal Justice Information Services (CJIS) Form for each staff assigned to the contract must be completed at the 3rd Precinct Customer Service Desk and approved by DPD prior to

Contractor/subcontractor’s personnel working with DPD offenders and annually following approval. Details regarding obtaining CJIS clearance will be provided to the Contract awardee(s).

10. The Contractor/subcontractor must document if a Contractor/subcontractor’s personnel assigned to the Contract is related to or acquainted with an offender incarcerated and under the jurisdiction of the DPD. For Contractor/subcontractor’s personnel who are related to or acquainted with an offender, the Contractor/subcontractor’s staff member must complete the

DPD CJIS Information Form and submit it to the 3rd Precinct Customer Service Desk. The

Contractor must ensure its personnel and subcontractor’s personnel complete the form and notify the DPD of any changes throughout the contract term.

11. The Contractor/subcontractor’s personnel will be required to enter detention facilities. The

DPD may require the Contractor/subcontractor’s personnel to wear City/State issued identification badges.

12. The Contractor/subcontractor’s personnel must anticipate delays when visiting any detention facility due to issues within the facility.

13. The Contractor/subcontractor’s personnel must comply with the City’s security and acceptable use policies for City’s IT equipment and resources. Contractor/subcontractor personnel must also agree to the City/State's security and acceptable use policies before the

Contractor/subcontractor personnel will be accepted as a resource to perform work for the

City. The Contractor must present these documents to prospective Contractor/subcontractor personnel before the Contractor/subcontractor presents the individual to the State as a proposed resource. Contractor/subcontractor personnel must comply with all physical security procedures in place within the facilities where they are working.

14. The DPD reserves the right to deny access to any detention facility to anyone who fails to comply with any applicable State, Federal, or local law, ordinance or regulation or whose presence may compromise the security of the facility, its offenders, or staff. Weapons, alcoholic beverages, poison, and prescription drugs and controlled substances without written certification of needs from a licensed physician (does not include medical supplies for the facility), cellular devices, cameras, and audio or visual recording devices are prohibited from being brought into all detention facilities. Tobacco products and smoking also are prohibited both inside a detention facility and on facility grounds except as specifically authorized by DPD policy. DPD may prohibit other items from being brought into their detention facilities.

15. Security is the facility’s first priority and the Contractor/subcontractor and its personnel must be responsive and respectful of these needs.

16. The Contractor/subcontractor and its personnel must comply with and cooperate with all detention facility rules, procedures and processes as well as State and federal laws.

Contractor/subcontractor personnel must ensure that they are complying with all facility rules and regulations including, but not limited to, dress code and items allowed to be possessed.

17. The Contractor/subcontractor personnel must follow the facility entry, exit, and manifest processes, including the following:

a. The Contractor/subcontractor personnel will receive orientation and training by the

DPD on security, procedures, etc., inside the detention facility. The Contractor must maintain a copy of the Contractor/subcontractor personnel’s training certificates in the appropriate file for auditing purposes.

b. The Contractor/subcontractor personnel must follow all DPD rules, procedures and security processes at all times.

c. The Contractor must ensure that all Contractor/subcontractor personnel working in a detention facility are familiar and in compliance with the necessary routines and increased awareness of working inside a facility. Working inside the facility requires that the Contractor/subcontractor personnel develop positive and cooperative relationships with DPD facility staff.

d. The Contractor/subcontractor personnel must report any concerns, issues, or rule violations to the DPD facility staff immediately.

e. The Contractor/subcontractor personnel must use the DPD facility staff as a resource for questions and guidance working with prisoners and inside a correctional facility.

f. The Contractor/subcontractor personnel must defer to DPD detention facility staff for directions. The Contractor/subcontractor personnel must remember they are guests in the facility and that security is the first priority of the facility.

B. Prison Rape Elimination Act of 2003 (PREA), 42 U.S.C. § 15601

1. The Contractor and the Contractor Personnel shall comply with the Final Rule implementing

PREA, all applicable PREA standards and the agency’s policies. The Contractor and

Contractor Personnel shall make themselves familiar with and at all times shall observe and comply with all PREA regulations that in any manner affect the performance under this

Contract. Failure to comply with the PREA standards and related policies of the DPD will be considered a breach of contract and may result in termination of the contract.

2. Contract Personnel who may have contact with prisoners must complete PREA training regarding Security Regulations prior to entrance in any detention facility. Upon completion, Contractor Personnel shall submit a signed memorandum to the Contract Administrator documenting completion of the training and date of completion.

3. As is deemed necessary, the DPD will provide the Contractor with current copies of all PREA documents via email. Any revisions to the documents will be emailed to the Contractor throughout the Contract period, and the Contractor must comply with all documentation provided.

4. The Contractor must report any information concerning violations of PREA as soon as made aware of the alleged occurrence to the DPD.

C. Vendor Rules and Regulations

1. The Contractor will require all contractual staff, including temporary and subcontractor staff, working inside a detention facility to review and verify acceptance of the DPD Vendor Rules and Regulations upon award of Contract. The purpose of the DPD Vendor Rules and

Regulations is to provide the Contractor with general information regarding basic requirements of providing services to the detention center facility and provide notice of work rules. Any revisions to the document will be provided to the Contractor throughout the

Contract period, and all contractual staff, including temporary and subcontractor staff, must comply with all documentation provided. The Contractor must maintain copies of their staff’s completion certificates for auditing purposes.

D. Reasonable Suspicion

1. Use of Alcohol or Controlled Substance. Contractors are prohibited from consuming alcohol or any controlled substance while on duty or on breaks. Contractors who report for duty with alcohol on his/her breath or when suspected of being under the influence of alcohol or a con-trolled substance, may be immediately removed from providing services.

Contractors are subject to random, reasonable suspicion, pre-appointment, post-accident, and follow-up drug and alcohol testing protocol.

E. Overfamiliarity/Unauthorized Contact

1. Overfamiliarity is strictly prohibited. Overfamiliarity is defined as establishing a friendship, mutual attraction or intimate relationship with an offender.

2. Examples of overfamiliarity may include, but are not limited to:

a) Conduct which has resulted in or is likely to result in intimacy; a close personal or non-work-related association,

b) Being at the residence of an offender,

c) Being at the residence of an offender’s family,

d) Giving or receiving non-work-related letters, messages, money, personal mementos, pictures, telephone numbers, to or from an offender or a family member of a listed visitor of an offender,

e) Exchanging hugs with an offender,

f) Dating or having sexual relations with an offender, etc.

3. Contact with offenders beyond program requirements, accepting items, offers of assistance or services are prohibited. Contract staff and volunteers must have no physical contact or close proximity beyond socially acceptable personal space unless same sex residential security staff is conducting pat downs. Any exceptions must have prior written approval of the DPD.

4. DPD has the authority to remove Contract staff who are overfamiliar with DPD offenders, parolees, and probationers from providing services under the Contract.

F. Staff and Facility COVID Protocols

Contractor staff may be subject to rapid COVID testing to enter a detention center facility.

G. Contractor Training- DPD Provided

1. Contractor and/or subcontractor staff, as applicable, providing services under the contract are required to complete DPD training prior to providing services or entering into detention facilities. The training assigned will be specific to Contractor worksite, level of offender contact, and the services provided under the Contract. Contact the DPD with any questions concerning DPD training.

2. Contractor and/or subcontractor staff must complete DPD provided training annually before the end of training year.

3. Contractor and/or subcontractor staff must annually review and accept the DPD Vendor Rules and Regulations document as one of the training requirements.

4. Any contractor staff and/or subcontractor staff who do not complete training by the annual

June 30th training deadline may have their permission to provide contract deliverables revoked, as determined by the DPD.

All contractors or subcontractors on the premise are reminded that the DPD reserves the right to search vehicles, or any articles brought onto the premises by such persons at any time.