1-RFP KW Library Roof FINAL.pdf

MONROE COUNTY

BOARD OF COUNTY COMMISSIONERS

REQUEST FOR PROPOSALS

FOR

KEY WEST LIBRARY

ROOF REPLACEMENT

BOARD OF COUNTY COMMISSIONERS

Mayor Michelle Lincoln, District 2 Mayor Pro Tem David Rice, District 4

Craig Cates, District 1 James K. Scholl, District 3

Holly Merrill Raschein, District 5

COUNTY ADMINISTRATOR

Christine Hurley

Clerk of the Circuit Court Facilities Management Director

Kevin Madok William DeSantis

June 2026

PREPARED BY:

Monroe County Department of Facilities Management

KEY WEST LIBRARY ROOF REPLACEMENT

TABLE OF CONTENTS Page 2 of 222

Contents

SECTION 00030

SECTION 00100

SUMMARY OF THE WORK

SECTION 00110

INSTRUCTIONS TO PROPOSERS

SECTION 00120

PROPOSAL FORM

SECTION 00130

INSURANCE REQUIREMENTS AND FORMS

SECTION 00140

PRE-PROPOSAL SUBSTITUTIONS

SECTION 00200

SITE SURVEY

SECTION 00350

MILESTONE SCHEDULE/LIQUIDATED DAMAGES

SECTION 00500

AGREEMENT

SECTION 00750

GENERAL CONDITIONS OF THE CONTRACT

SECTION 00970

PROJECT SAFETY AND HEALTH PLAN

SECTION 00980

CONTRACTOR QUALITY CONTROL PLAN

SECTION 01015

CONTRACTOR’S USE OF PREMISES

SECTION 01027

APPLICATION FOR PAYMENT

SECTION 01030

ALTERNATES

SECTION 01040

PROJECT COORDINATION

TABLE OF CONTENTS Page 3 of 222

SECTION 01045

CUTTING AND PATCHING

SECTION 01050

FIELD ENGINEERING

SECTION 01200

PROJECT MEETINGS

SECTION 01301

SUBMITTALS

SECTION 01310

PROGRESS SCHEDULES

SECTION 01370

SCHEDULE OF VALUES

SECTION 01385

DAILY CONSTRUCTION REPORTS

SECTION 01395

REQUEST FOR INFORMATION (RFI)

SECTION 01410

TESTING LABORATORY SERVICES

SECTION 01421

REFERENCE STANDARDS AND DEFINITIONS

SECTION 01500

TEMPORARY FACILITIES

SECTION 01520

CONSTRUCTION AIDS

SECTION 01550

ACCESS ROADS AND PARKING AREAS

SECTION 01560

TEMPORARY CONTROLS

SECTION 01590

FIELD OFFICES AND SHEDS

SECTION 01595

CONSTRUCTION CLEANING

SECTION 01600

TABLE OF CONTENTS Page 4 of 222

MATERIAL AND EQUIPMENT

SECTION 01630

POST-CONTRACT SUBSTITUTIONS

SECTION 01640

PRODUCT HANDLING

SECTION 01700

CONTRACT CLOSEOUT

SECTION 01710

FINAL CLEANING

SECTION 01720

PROJECT RECORD DOCUMENTS

SECTION 01730

OPERATION AND MAINTENANCE DATA

SECTION 01740

WARRANTIES

NOTICE OF CALLING FOR PROPOSALS 00030- Page 5 of 222

SECTION 00030

NOTICE OF REQUEST FOR COMPETITIVE SOLICITATIONS

NOTICE IS HEREBY GIVEN that on Tuesday, July 28, 2026, at 3:00 P.M., the Monroe County Purchasing Office will receive and open sealed responses for the following:

Key West Library Roof Replacement Monroe County, Florida

Pursuant to F.S. § 50.0211(3)(a), all published competitive solicitation notices can be viewed at:

www.floridapublicnotices.com, a searchable Statewide repository for all published legal notices.

Requirements for submission and the selection criteria may be requested from the County’s electronic bidding platform at https://monroecounty-fl.bonfirehub.com OR www.monroecounty-fl.gov/BonfireBids.

The Public Record is available upon request.

Monroe County Purchasing Department receives bids via the Bonfire electronic bidding platform. Please do not e m a i l , mail or attempt to deliver in person any sealed bids. Emailed/mailed/physically delivered bids/proposals/responses WILL NOT be accepted.

The Monroe County Purchasing Department hereby directs that bids be submitted via the Bonfire electronic bidding platform at https://monroecounty-fl.bonfirehub.com, no later than 3:00P.M. on July 28, 2026.

There is no cost to the bidder to use the Bonfire platform.

Please d o no t submit your confidential financial information as part of your proposal. There are separate uploads for each set of documents, including confidential financial information. All proposals will be made public on the platform after an intended decision or 30 days, whichever is earlier, unless the bids/proposals are rejected in accordance with F.S. 119.071. If your proposal document includes financial information, that information will not be considered confidential and will be available and viewable to the public in accordance with public records law.

The bid opening for this solicitation will be held virtually, via the internet, at 3:00 P.M., on Tuesday, July 28, 2026. You may call in by phone or internet using the following:

Join Zoom Meeting https://mcbocc.zoom.us/j/4509326156

Meeting ID: 4509326156 One tap mobile:

+16465189805,,4509326156# US (New York) +16699006833,,4509326156# US (San Jose)

Dial by your location:

+1 646 518 9805 US (New York) +1 669 900 6833 US (San Jose)

Publication Dates Keys Citizen: Sat., 06/27/2026 Keys Weekly: Thur., 07/02/2026 News Barometer: Fri., 07/03/2026

End of Section 00030

SUMMARY OF THE WORK 00100- Page 6 of 222

SECTION 00100

SUMMARY OF THE WORK

A NON-MANDATORY Pre-Proposal Conference shall be held on Wednesday, July 8, 2026, at 10:00am at the Key West Library located at 700 Fleming Street, Key West, Florida. Although the meeting is not mandatory, it is highly recommended that all bidders be in attendance.

1. General Project Intent

The intent of the Drawings and Specifications is to describe the materials and methods of construction required for the performance of the work. In general, it is intended that the drawings shall delineate the detailed extent of the work. Drawings, Specifications, and Contract documents are complimentary, and what is required by one shall be as binding as if required by all.

2. Scope of Work

The Contractor is required to provide a complete job as contemplated by the drawings and specifications, which are a part of this bid package. The Contractor shall furnish all labor, supervision, materials, power, tools, equipment, supplies, permits and any other means of construction necessary or proper for performing and completing the Scope of Work, unless otherwise specifically stated.

The Scope of Work includes the removal of existing concrete tile roofing from 15,400 SF public library building and replacement with new V-Crimp Metal roofing installed in strict accordance with Miami Dade Notices of Acceptance (NOA). Reroofing work also includes work on small flat roof at the rear of the building that will be replaced with a FiberTite Roofing System. The Contractor shall provide a 20-year warranty for the new roof. The scope of work also includes replacement of existing gutters and minor touch-up painting in accordance with the attached drawings and specifications.

The new V-Crimp Metal roofing shall be installed over GAF VersaShield Fire-Resistant roof protection over secondary underlayment over existing wood sheathing. For the purpose of bidding, the Contractor shall assume replacement of 20% of the existing wood sheathing. Any replacement amount above or below 20% will be addressed with an additive or deductive change order.

The Contractor’s responsibilities shall include, but are not limited to, the following:

Mobilization, site setup, and project coordination.

Verification of existing field conditions prior to commencement of work.

Protection of existing building components, adjacent structures, landscaping, sidewalks, equipment, and utilities.

Removal and legal disposal of all existing roofing materials, flashings, insulation, fasteners, deteriorated substrates, and related components required for completion of the Work.

Preparation and repair of roof substrates as required to receive the new roofing system.

SUMMARY OF THE WORK 00100- Page 7 of 222

Installation of new roofing systems, insulation, flashings, edge metal, penetrations, sealants, drains, and all associated accessories in accordance with the approved plans and manufacturer requirements.

Coordination with Monroe County representatives, Library Staff, and other stakeholders throughout the duration of construction.

Daily housekeeping and removal of debris from the site.

Final cleanup and restoration of affected work areas.

The Key West Library is open to the public 6 days per week and shall remain open and fully operational throughout the duration of construction. The Contractor shall plan and sequence all work activities to minimize disruption to library operations, staff, patrons, and public access.

The Contractor shall:

Coordinate all activities that may impact library operations with the County Project Manager and Library Staff in advance.

Maintain safe public access to the facility at all times unless otherwise approved by the County.

Schedule disruptive operations, including demolition, noisy activities, and odor-producing work, in coordination with the County Project Manager and Library Staff.

Ensure weather-tight conditions are maintained at all times and protect the building interior from water intrusion.

Provide temporary protection measures as necessary to prevent damage to the building, furnishings, equipment, and library materials.

The work of this project involves a significant historic site. All work activities must be undertaken with sufficient care to protect this historic resource and must be supervised by personnel who are familiar with the Secretary of Interior’s Standards for Rehabilitation. All work must comply with the Secretary of the Interiors Standards for Rehabilitation and must be coordinated with the project architect. No historic materials shall be removed from the site without prior approval of the architect.

The Contractor shall acquire all necessary permits, including any fees as a part of the bid.

The Contractor shall supply all of the needed materials and hardware to complete the project and properly dispose of debris.

3. Milestone Dates

The Contractor shall note the following special milestone dates.

1. Proposal Documents Available 06/27/26

2. Pre-Proposal Conference 07/08/26

3. Last Day to Submit RFI’s 07/16/26

4. Proposal Due Date 07/28/26

SUMMARY OF THE WORK 00100- Page 8 of 222

5. BOCC Award Date (Anticipated) 08/19/26

6. Notice to Proceed & Pre-Construction Meeting (Anticipated) 09/01/26

7. Substantial Completion (Anticipated) 10/31/26

4. Permits

The Contractor will be responsible to pick up and pay for all necessary permits and approvals for the work from the City of Key West and any other permitting or regulatory agencies as applicable. The County has already secured the building permit from the City of Key West Building Department (BLD2026-1100) and received approval from the City of Key West Historic Architectural Review Commission (HARC). The awarded Contractor will be responsible for payment of the permit fees for the City of Key West building permit upon pickup.

5. Special Provisions

The following Special Provisions are intended to clarify the Scope of Work, or highlight features of the work, or modify, change, add to, or delete from the General Scope of this Proposal Package.

1. All licenses required in order to perform the Scope of Work in the specified locations shall be procured and maintained by the Contractor and his/her subcontractors. The Contractor shall submit copies to the Department of Facilities Management prior to issuance of the Notice to Proceed. The Contractor’s license shall accompany the proposal.

2. The Contractor shall review and follow attached documents:

i. Construction Drawings titled “Monroe County Public Library – Key West Branch Roof Replacement” dated 04/11/2026 from Bender & Associates Architects, P.A. Pages: A0.0, A0.1, D1.1, A1.1, A1.2, A2.1, A2.2, A5.1, A8.1, A8.2, A8.3, A8.4, A8.5 and S1.1 (14 pages total).

ii. Specifications titled “Key West Public Library Roof Replacement” dated January 2026 from Bender & Associates Architects, P.A. (54 pages total).

iii. V-Crimp Roofing Product Approval dated 07/23/2023 (5 pages total).

iv. Nemo Evaluations Report for FiberTite Roof Systems dated 09/15/2025 (14 pages total)

3. The Contractor shall review the General Requirements for additional responsibilities required in order to perform this Work.

4. If in the event of conflicting or overlapping requirements in any area of the proposal documents, technical specifications, or drawings, the most stringent condition shall

SUMMARY OF THE WORK 00100- Page 9 of 222 be proposed and constructed. The Contractor shall notify the Department of Facilities Management in any event, in order to not compromise the Owner's right to make appropriate decisions.

5. The Contractor shall maintain As-Built Drawings, (Record Drawings per Section

01720, Project Record Documents), of his/her work progression.

6. The Contractor shall not store materials, tools or debris inside the building without written permission. The Contractor shall take all means necessary to contain dust and debris as an integral part of the work. The Contractor shall provide suitable storage containers and be responsible for disposal off-site of all debris and trash.

7. Construction shall be conducted in such a manner as to cause the least possible interruption to normal County business. Necessary access to and from adjacent buildings and the parking area shall be provided at all times.

8. The Contractor needs to be aware of the facility, its vendors and staff with unusual schedules and plan accordingly. Coordination of each day’s work shall be done in advance with approval from the County. All spaces interior and exterior shall be cleaned and returned to normal work period/day.

9. The Contractor shall coordinate with the Owner’s representative on available hours for Job Site access. The job site will have limited Monday-Friday 8:00AM–5:00PM work hours. Any change to the agreed upon schedule must be obtained in writing by Monroe County Department of Facilities Management with a minimum of seventy-two (72) hours’ advanced notice.

10. Weather intrusion and unauthorized access to the Project Site due to construction activities shall be prevented by the Contractor’s careful scheduling of work, or other means satisfactory to the Owner.

11. Special Project Signs; Notice of Work on Facility:

Ten (10) Days prior to start of construction, the Contractor shall mount an additional project sign on a 3’x4’ sheet of plywood. The Contractor shall securely fasten the sign to the building or posts set in the ground as approved by the Department of Facilities Management. A design provided by or approved by the Department of Facilities Management shall include, but not necessarily be limited to: the Project Name; the Construction start date; Construction duration; portions of the facility/site to be closed and/or under construction; the Owner’s name; the Contractor’s name, address, and telephone number, and the Architect’s name, address, and telephone number.

12. Monroe County Department of Facilities Management Temporary Facilities: N/A

13. Additional special provisions such as Alternates, Unit prices: N/A

14. Information shown on the Drawings is assembled from numerous record information sources and may be inaccurate or incomplete. The Contractor shall make such field visits or investigations as are necessary to prepare an accurate and complete bid. Claims for extra work or expense after bid closing, which

SUMMARY OF THE WORK 00100- Page 10 of 222 are due to reasonably foreseeable circumstances, shall be denied and shall remain the sole risk and expense of the Contractor. Field measured dimensions shall be obtained by the Contractor prior to placing orders for fabrications or prefabricated materials. Adjustments, delays, re-fabrications, or replacement materials due to inaccurate information are the sole responsibility of the Contractor.

15. The contract shall require a Public Construction bond equal to the contract cost.

The bond must be issued by a surety company with an A.M. Best rating of A: VII or better, that is licensed to conduct business in the State of Florida and that has an agent for service of process within the State of Florida. The Contractor shall provide a certified copy of the recorded payment and/or performance bond to the Owner pursuant to Section 255.05, Florida Statutes. A Public Construction Bond is not required on construction contracts of Two Hundred Thousand and 00/100 ($200,000.00) Dollars or less.

6. Protection

1. The Contractor shall use every available precaution to provide for the safety of the property owner, visitors to the site, and all connected with the work under the Contract.

2. All existing facilities, both above and below ground, shall be protected and maintained free of damage. Existing facilities shall remain operating during the period of construction unless otherwise permitted. All access roadways must remain open to traffic unless otherwise permitted.

3. Barricades shall be erected to fence off all construction areas from operations personnel and the general public. Fence posts shall have bases that eliminate the need to penetrate the ground for support.

7. Safety Requirements

1. All application, material handling, and associated equipment shall conform to and be operated in conformance with OSHA safety requirements.

2. The Contractor shall:

a. Comply with all Federal, State, Local and Owner Fire and Life Safety requirements.

b. Advise the Owner whenever work is expected to be hazardous to owner employees and/or operations.

c. Maintain a crewman as a floor area guard whenever roof and or decking is being repaired or replaced.

d. Maintain proper fire extinguisher within easy access whenever power tools, roofing kettles, and torches are being used.

SUMMARY OF THE WORK 00100- Page 11 of 222

8. Housekeeping

1. The Contractor shall keep materials neat and orderly.

2. The Contractor shall remove scrap, waste, and debris from project area daily.

3. Maintenance of clean conditions while work is in progress and cleanup when work is completed shall be in strict accordance with the "General Conditions" of this contract.

4. The Contractor shall maintain Fire protection during construction.

5. Housekeeping by the Contractor is required on a daily basis.

End of Section 00100

PROPOSAL FORM 00120- Page 12 of 222

SECTION 00110

INSTRUCTIONS TO PROPOSERS

To be considered, Proposals must be made in accordance with these Instructions to Proposers.

ARTICLE 1

DEFINITIONS

1.1 Terms used in these Instructions to Proposers, which are defined in the General

Conditions, shall have the same meanings or definitions as assigned to them in the General Conditions.

1.2 A Proposal, Bid, or Response is a complete and properly signed proposal to do the Work for the sums stated therein, including any Owner Options or Alternates stipulated therein, and submitted in accordance with the Proposal Documents. In this Request for Proposals, the word “Bid” is used interchangeably for “Proposal” or “Response”.

1.3 Addenda are written or graphic instruments issued by the Owner, its agents, employees or consultants prior to the receipt of Proposals, which modify or interpret the Proposal Documents by additions, deletions, clarifications, or corrections.

1.4 Allowance is a given amount to be included in the Proposer’s proposal. From this

Allowance, payments will be made to the vendor for the specified service or project. If the Contractor is responsible for making payments, he/she will be reimbursed for the payments to the vendor via presentation of invoices in his/her monthly payment application. Allowance includes labor, materials, installations, permits, etc.

1.5 Alternate Proposal (or Alternate) is an amount stated in the Proposal to be added to or deducted from the amount of the Base Proposal if the corresponding change in the Work, as described in the Proposal Documents, is accepted by Owner.

1.6 Architect/Engineer is the Architect or Engineer hired by the County to design the project.

1.7 Base Proposal is the sum stated in the Proposal for which the Proposer offers to perform the Work described in the Proposal Documents as the base, to which may be added or from which Work may be deleted for sums stated in an Alternate Proposal or Owner Option Proposals.

1.8 Proposer is a person or entity who submits a Proposal to the solicitation.

1.9 Proposal Documents include the Notice of Calling for Proposal, Instructions to

Proposers, Proposal, Pre-Proposal Substitutions, Scope of Work, Milestone Schedule and other sample Proposal and contract forms and the proposed Contract Documents including any addenda issued prior to receipt of Proposals. The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Proposal Documents, Addenda issued prior to execution of this Agreement, together with the response to RFP and all required insurance and license and certification documentation, and Modifications issued after execution of this Agreement. The Contract represents the entire and integrated agreement between

PROPOSAL FORM 00120- Page 13 of 222 the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral.

1.10 Local Business means, as specifically defined in Monroe County Code Section 2-349(b), the vendor has a valid receipt of the business tax paid as issued by Monroe County Tax Collector at least one (1) year prior to the notice of request for bids or proposals for the business to provide the goods, services or construction to be purchased, and a physical business address located within Monroe County from which the vendor operates or performs business on a day-to-day basis that is a substantial component of the goods or services being offered to Monroe County. The physical business address must be registered with the Florida Department of State as its principal place of business for at least one (1) year prior to the notice of request for bids or proposals. Post Office Boxes are not verifiable and shall not be used for the purpose of establishing a physical address.

1.11 “Owner” is synonymous with “Monroe County”.

1.12 “Perform” means to comply fully with the specified or implied requirements of the

Contract.

1.13 “Provide” means “furnish and install”. Wherever “provide” or “furnish and install” are used, this shall mean the purchase and complete installation, and all purchasing requirements and procedures, as per the specified or implied requirements of the Contract.

1.14 Sub-bidder is a person or entity who submits a bid to a Proposer for materials or labor for a portion of the Work.

1.15 “Unit Price” means an amount stated in the Proposal as a price per unit of measurement for materials or services as described in the Proposal Documents or in the proposed contract documents. Unit prices shall apply to change orders.

ARTICLE 2

COPIES OF PROPOSAL DOCUMENTS

2.1 Proposers may obtain complete sets of the Proposal Documents from the County’s electronic bidding platform at https://monroecounty-fl.bonfirehub.com OR www.monroecounty-fl.gov/BonfireBids.

2.2 Proposers shall use complete sets of Proposal Documents in preparing Proposals.

Neither the Owner nor the Department of Facilities Management, nor their agents, nor the Architect/Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Proposal Documents.

2.3 Submitted Proposals MUST include an Insurance Agent Statement and a completed

Insurance Checklist, and all forms and requirements as called for in the Request for Proposals. Failure to include all necessary forms and licenses will result in a non-responsive proposal.

ARTICLE 3

EXAMINATION OF PROPOSAL DOCUMENTS AND SITE

PROPOSAL FORM 00120- Page 14 of 222

3.1 Before Submitting a Proposal:

3.1.1 Each Proposer shall thoroughly examine all the Proposal Documents.

3.1.2 Each Proposer shall visit the site to familiarize himself/herself with local conditions that may in any manner affect the cost, progress, or performance of the Work.

3.1.3 Ignorance on the part of the Proposer shall in no way relieve him/her of the obligations and responsibilities assumed under this Proposal.

3.1.4 Should a Proposer find discrepancies, ambiguities in, or omissions from the Proposal

Documents, or should he/she be in doubt as to their meaning, he/she shall at once notify the Owner via the County’s electronic bidding platform at https://monroecounty-fl.bonfirehub.com OR www.monroecounty-fl.gov/BonfireBids.

3.2 The lands upon which the Work is to be performed, rights-of-way for access thereto and other lands designated for use by the Contractors in performing the Work are identified in the General Requirements or Drawings.

3.3 Each Proposer shall study and carefully correlate his/her observations with the Proposal

Documents.

3.4 The submission of a Proposal will constitute a representation by the Proposer that he/she has complied with every requirement of Article 3 and that the Proposal Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the Work.

ARTICLE 4

INTERPRETATION AND CORRECTION OF PROPOSAL DOCUMENTS

4.1 Proposers and Sub-proposers shall promptly notify the Director of the Department of

Facilities Management in writing of any ambiguity, inconsistency or error that they may discover upon examination of the Proposal Documents or of the site and local conditions.

4.2 Proposers and Sub-proposers requiring clarification or interpretation of the Proposal

Documents shall submit their questions in writing to the Director of the Department of Facilities Management no later than ten (10) business days prior to the date for receipt of Proposals (See Subsection 3.1.4). Any answer, interpretation, correction or change of the Proposal Documents will be accomplished by Addenda. Copies of Addenda will be made available for inspection at the County’s electronic bidding platform at https://monroecounty-fl.bonfirehub.com OR www.monroecounty-fl.gov/BonfireBids.

Interpretations, corrections, or changes of the Proposal Documents made in any other manner will not be binding, and Proposers shall not rely upon such interpretations, corrections, and changes. Oral and other interpretations or clarifications will be without legal effect.

ARTICLE 5

PROPOSAL PROCEDURE

5.1 FORM AND STYLE OF PROPOSAL

PROPOSAL FORM 00120- Page 15 of 222

5.1.1 The Proposal shall be submitted on the forms included in Section 00110 of these Proposal

Documents with the exception of the Proposal Security, which may be submitted in alternate forms as described in Subsection 5.3.1 of these Instructions to Proposers. Each of the forms in Section 00110 must be properly filled out, executed, and submitted as the Proposal.

5.1.2 All blanks on the Proposal Form shall be filled in with ink or by typewriter or word processor.

5.1.3 Where so indicated on the Proposal Form, sums shall be expressed in both words and figures and, in case of discrepancy between the two, the amount written in words shall govern. Failure to comply with this requirement shall constitute a non-responsive proposal.

5.1.4 Any interlineation, alteration, or erasure must be initialed by the signer of the Proposal.

5.1.5 All requested Alternates shall be proposed. If no change in the Base Proposal is required, enter "No Change". Failure to comply with this requirement shall constitute a non-responsive proposal.

5.1.6 All requested Allowances shall be proposed. Failure to comply with this requirement shall constitute a non-responsive proposal.

5.1.7 The Proposer is required to submit a copy of the appropriate and current Contractor’s license (Monroe County or State) as part of the Proposal.

5.2 ADDENDA

5.2.1 Each Proposer shall ascertain prior to submitting his/her Proposal that he/she has received all Addenda issued, and he/she shall acknowledge their receipt in his/her Proposal. However, in case any Proposer fails to acknowledge receipt of such addenda, his/her Proposal will nevertheless be construed as if it had been received and acknowledged, and the submission of the Proposal will constitute acknowledgement of receipt of the Addenda. It is the responsibility of each Proposer to verify that he/she has received all Addenda issued before Proposals are opened.

5.2.2 No Addenda will be issued later than five (5) business days prior to the date for receipt of Proposals except for an Addendum withdrawing the request for Proposals or one which includes postponement of the date for receipt of Proposals.

5.2.3 Copies of Addenda will be made available for inspection where Proposal Documents are on file for that purpose. See Section 4.2 above.

5.3 PROPOSAL SECURITY

5.3.1 Each proposal shall be accompanied by a Proposal Security in the amount equal to five percent (5%) of the Proposer’s maximum bid price by way of a bid bond from a surety insurer authorized to do business in Florida as a surety or any method permitted in Section 255.051, Florida Statutes, as amended (certified check, cashier’s check, treasurer’s check

PROPOSAL FORM 00120- Page 16 of 222 or bank draft of any national or state bank). If the security is in the form of a check or draft, it shall be made payable to Monroe County BOCC.

Proposals submitted pursuant to the electronic bidding process set forth in Section 00030 (Notice of Calling for Proposals) shall include electronic copies of the Proposal Security identified above. Only an original Proposal Security in the form of a certified check, cashier’s check, treasurer’s check or bank draft of any national or state bank shall be submitted contemporaneously through the United States Postal Service or by means of a commercial delivery service to: Monroe County Board of County Commissioners, c/o Purchasing Department; 1100 Simonton Street, Room 2-213; Key West, Florida 33040.

All other forms of a bid bond (e.g., a surety bid bond) shall only be submitted electronically.

5.3.2 The Proposal Security constitutes a pledge and guarantee by the Proposer that the

Proposer will enter into a Contract with the Owner on the terms stated in his Proposal and the solicitation documents and will furnish a certified copy of the recorded performance bond, as described in the General and Supplementary Conditions of this contract if the Proposer is the successful bidder. Bid securities may remain in the custody of the County OMB for up to ninety (90) days from the bid opening date or until forfeited or released. The bid security of the successful bidder shall be returned to the bidder after (a) the bidder executes the contract, (b) furnishes a good and sufficient certified copy of the recorded performance bond, payment bond, and required proof of insurance as may be required in the contract documents, and (c) commences performance of the contract. If, after the Board of County Commissioners accepts the bid to a competitive solicitation, the successful bidder refuses or is unable to execute the contract to provide the required contract bonds or proof of insurance, or commence performance, the County may annul the Notice of Award, and the bid security will be forfeited to, and become the property of, the County as liquidated damages for the County’s loss of bargain. A public construction bond is not required on construction contracts of Two Hundred Thousand and 00/100 ($200,000.00) Dollars or less.

5.3.3 The Proposal Security of any Proposer may be retained by the County set forth in

Subsection 5.3.2 above, or for up to ninety (90) days from the date when all Proposals have been rejected.

5.4 SCHEDULING, MANPOWER REQUIREMENTS, AND PERMITS

5.4.1 The overall schedule for construction is shown in the Proposal Documents "Milestone

Schedule" at Section 00350.

5.4.2 The Contractor will be required to provide adequate manpower and equipment in order to meet the requirements of the schedule.

5.4.3 The Proposer shall ascertain the necessity for all permits, impact fees, inspections, testing and survey (and fees required by same) required by Federal, State, Municipal or Utility bodies having jurisdiction over the project. The Proposer shall include in his/her proposal the cost of all such permits, impact fees, inspections, testing, and surveys for the project site/building. The Contractor shall be required to secure all such permits, impact fees, inspections, testing, surveys, and to provide all installation and permitting, required for the execution of this Contract. The County will assess County building permit and County

PROPOSAL FORM 00120- Page 17 of 222 impact fees. The Contractor shall be responsible for any and all building permit costs or impact fees required for the substantial completion of this project.

5.4.4 The Contractor shall be responsible for securing and paying for all testing services of an independent testing laboratory to perform specified inspections and testing as indicated in Technical Specification Sections and as required by the contract or governing authorities.

The Contractor shall include the cost of all inspection and testing fees in his bid proposal.

5.5 SUBMISSION OF PROPOSALS

5.5.1 Proposals shall be submitted to Monroe County at the designated location not later than the time and date for receipt of Proposals indicated in the Notice of Calling for Proposals, or any extension thereof made by Addendum. Bonfire will not allow any Proposals to be uploaded after the time and date for receipt of Proposals. Proposals received after the time and date for receipt of Proposals will not be considered.

5.5.2 The Monroe County Purchasing Department receives bids via the Bonfire electronic bidding platform. Please do not email, mail or attempt to deliver in person any sealed bids. Emailed/mailed/physically delivered bids/proposals/responses WILL NOT be accepted.

The Monroe County Purchasing Department hereby directs that bids be submitted via the Bonfire electronic bidding platform at https://monroecounty-fl.bonfirehub.com, no later than 3:00 P.M. on Tuesday, July 28, 2026. There is no cost to the bidder to use the Bonfire platform.

Please do not submit your confidential financial information as part of your proposal.

There are separate uploads for each set of documents, including confidential financial information. All proposals will be made public on the platform after an intended decision or 30 days after the opening of bids or proposals, whichever is earlier, unless the bids/proposals are rejected in accordance with Subsection 119.071(1)(b)(3), Florida Statutes. If your proposal document includes financial information, that information will not be considered confidential and will be available and viewable to the public in accordance with public records law.

In the event of a discrepancy between the bid amount on the Proposal Form and the bid amount entered into Bonfire, the bid amount listed in the proposal documents is the amount that will be utilized by staff when considering the bid proposal. The County reserves the right to waive any proposal/bid irregularity.

The bid opening for this solicitation will be held virtually via the internet at 3 pm on Tuesday, July 28, 2026. You may call in via phone or internet using the following:

Join Zoom Meeting https://mcbocc.zoom.us/j/4509326156

Meeting ID: 450 932 6156

One tap mobile

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Dial by your location

+1 646 518 9805 US (New York) +1 669 900 6833 US (San Jose)

5.5.3 The Proposer shall assume full responsibility for timely delivery at the location designated for receipt of Proposals.

5.5.4 Oral, telephonic, telegraphic, and faxed Proposals are invalid and will not receive consideration.

5.6 MODIFICATION AND WITHDRAWAL OF PROPOSALS

5.6.1 A Proposal may not be modified, withdrawn, or canceled by the Proposer during the stipulated time period following the time and date designated for the receipt of Proposals, except as provided in Section 5.7 (Right to Claim Error in Proposal) and each Proposer so agrees in submitting his/her Proposal.

5.6.2 Prior to the time and date designated for receipt of Proposals, any Proposal submitted may be modified by removing the existing proposal from Bonfire and uploading a new, complete proposal. The new submission shall comply with the requirements for the original proposal.

5.6.3 Proposals may be withdrawn on Bonfire prior to the time and date designated for the receipt of Proposals. Withdrawn Proposals may be resubmitted on Bonfire up to the time designated for the receipt of Proposals provided that they are then fully in conformance with these Instructions to Proposers.

5.6.4 If required, the Proposal Security shall be in an amount equal to five percent (5%) of the of the modified proposal price. See Subsection 5.3.1 for description of the form of the Proposal Security.

5.6.5 Conditional, modified, or qualified proposals will be rejected. Proposers are to comply with the instructions on the proposal forms and not make any changes thereto.

5.7 RIGHT TO CLAIM ERROR IN PROPOSAL

5.7.1 Each Proposer's original work papers, documents, and materials used in preparation of the proposal shall be enclosed in an envelope and marked clearly as to contents, must be received by Monroe County Purchasing Department no later than twenty-four (24) hours after the time and date for receipt of Proposals, or any extension thereof made by Addendum. Additionally, Proposers shall submit by email copies of their original work papers, documents, and materials used in preparation of the proposal to Monroe County Purchasing Department no later than twenty-four (24) hours after the time and date for receipt of Proposals, or any extension thereof made by Addendum. The contents of the email shall be clearly marked in the subject line of the email. Proposers who fail to submit their original work papers, documents, and materials used in the preparation of the proposal, as provided herein, waive all rights to claim error in the Proposal.

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5.7.2 The Owner will review documents submitted within the designated time frame for the purpose of determining the validity of the Proposer’s claim.

5.7.3 Following review of the Proposer's claim at the election of the Owner, the Owner may:

a. Allow the Proposer to withdraw the Proposal and the Owner retains the Proposal Security.

b. Allow the Proposer to withdraw the Proposal and the Owner returns the Proposal Security.

c. Allow the Proposer to enter into contract for the proposed Work at the original Proposal price.

ARTICLE 6

CONSIDERATION OF PROPOSALS

6.1 OPENING OF PROPOSALS

6.1.1 The properly identified Proposals received on time will be opened at the Monroe County

Purchasing Department. The public is permitted to be present via a virtually held bid opening as specified in Subsection 5.5.2.

6.1.2 Any Proposal not received by the Purchasing Department on or before the deadline for receipt of proposals designated in the Notice of Calling for Proposals will not be opened.

6.2 PROPOSALS TO REMAIN OPEN

6.2.1 All Proposals shall remain open and valid for ninety (90) days after the date designated for receipt of Proposals.

6.2.2 The Owner may, at its sole discretion, release any Proposal and return the Proposal

Security before the ninety (90) days period has elapsed.

6.3 AWARD OF CONTRACT

6.3.1 The Owner reserves the right to reject any and all proposals, or any part of a proposal.

The Owner reserves the right to waive variations from the specifications that do not render the proposal non-conforming, to re-advertise for competitive solicitations, or to abandon the project, purchase of goods, or request for competitive solicitations. The Owner retains the right to disregard non-conformities, non-responsive proposals or conditional proposals in the best interest of the County.

6.3.2 In evaluating Proposals, the Owner shall consider the qualifications of the proposers and whether or not the Proposals comply with the prescribed requirements in the Proposal Documents.

6.3.3 The Owner shall have the right to accept alternates in any order or combination and to determine the low proposer on the basis of the sum of the Base Proposal plus Alternates selected by the Owner. The Owner reserves the right to reject any or all Alternates in the selection process as is deemed necessary to keep the project within budget.

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6.3.4 The Owner may consider the qualifications and experience of subcontractors and/or other entities (including those who are to furnish materials, or equipment fabricated to a special design) proposed for each of the principal portions of the Work as identified in the Proposal Documents. Proposers shall submit their listing of subcontractors. A Proposed Subcontractor Listing Form supplied by the Owner is to be completed for this purpose.

6.3.5 Where legally acceptable, the Owner shall consider preference to local businesses in making a purchase or awarding a contract which meets the criteria for a local business as defined by Section 2-349 of the Monroe County Code.

6.3.6 Individuals or firms which meet all the criteria in Section 2-349 of the Monroe County Code and are a conforming and responsible proposer shall receive local preference and shall be given an amount not to exceed two and one-half percent (2.5%) of the lowest non-local responsive and responsible proposer. Total proposal price shall include the base proposal and all alternatives or options to the base proposal which are part of the proposal and being recommended for award by the appropriate authority.

6.3.7 If the Local Business subcontracts fifty percent (50%) or more of the goods, services or construction to other “Local Businesses” which meet all of the criteria in Section 2-349 of the Monroe County Code, an additional two and one-half percent (2.5%) preference will be given of the lowest nonlocal responsive and responsible proposer.

6.3.8 The application of local preference may be waived upon written recommendation by the

Owner and approval by the Monroe County Board of County Commissioners at the time of Award of Contract. Waiver of the application of the local preference is based upon analysis of the marketplace and in consideration of the special or unique quality of goods, services, or professional services sought to be purchased by the Owner.

6.3.9 The Owner may conduct such investigations, as deemed necessary to assist in the evaluation of any Proposal and to establish the responsibility, qualifications, and financial ability of the Proposers, proposed subcontractors, and other persons or organizations to do the Work in accordance with the Contract Documents to the Owner's satisfaction within the prescribed time.

6.3.10 The Owner reserves the right to request any additional information related to the financial qualifications, technical competence, the ability to satisfactorily perform within the contract time constraints, or other information the department deems necessary to enable the department and Board of County Commissioners to determine if the person responding is responsible.

6.3.11 The Owner reserves the right to reject the Proposal of any Proposer who does not pass any such evaluation to its satisfaction.

6.3.12 If the Contract is awarded, it will be awarded to the lowest, conforming responsible, responsive Proposer, with consideration to local businesses.

6.3.13 If the Contract is to be awarded, the Owner will issue the Notice of Award to the successful

Proposer within ninety (90) days after the date of receipt of proposals. The Owner reserves the right to return all Proposals, not make any awards, and cancel the Project. The Owner reserves the right not to accept any proposals and advertise another RFP for the job.

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6.3.14 The Owner is tax exempt and reserves the right to purchase directly various construction materials and equipment that may be a part of the Contract. If the Owner elects to make a particular purchase, the Owner will, via a Purchase Contract, purchase the materials and equipment, and the Contractor shall assist the Owner in the preparation of these Purchase Contracts, including providing to the Owner appropriate tax credits. The Contractor agrees that the amount of the purchase and the appropriate tax credit will be the subject of a deductive change order in recognition of the fact that the purchase and taxes were computed into the contractor’s costs.

6.3.15 Tie Breaker Procedure: In the event the same competitive solicitation amounts are received from two (2) or more responders who are considered by the BOCC to be equally qualified and responsive or when two (2) or more responders are equal in rank and score, and only one (1) of the responders has a principal place of business in Monroe County, FL, the award shall be to the responder who has a principal place of business located in Monroe County, FL, except where prohibited by federally or state funded contracts.

Otherwise, the tie will be resolved by draw from an opaque container.

6.3.16 Protest Procedure: Any Bidder/Respondent/Proposer who claims to be adversely affected by the decision or intended decision to award a contract shall submit in writing a notice of protest which must be received by the County within seventy-two (72) hours or three (3) business days, whichever is less, after the posting of the Notice of Decision or Intended Decision on the electronic bidding platform or posting of the Notice of Decision or Intended Decision on the Monroe County Board of County Commissioners’ agenda, whichever occurs first. Additionally, a formal written protest must be submitted in writing and must be received by the County Attorney’s Office seventy-two (72) hours or three (3) business days prior to the Board of County Commissioner’s meeting date in which the award of contract by the Board of County Commissioners will be heard. The only opportunity to address protest claims is before the BOCC at the designated public meeting in which the agenda item awarding the contract is heard. In accordance with the Rules of Debate as set forth in the Monroe County Board of County Commissioners Administrative Procedures, the Bidder/Respondent/Proposer that filed the protest is responsible for providing the Clerk with his/her name and residence prior to the agenda item to award the contract being called in order to preserve their opportunity to be heard on this matter. An individual has three (3) minutes to address the Commission and a person representing an organization has five (5) minutes to address the Commission. The BOCC decision to award the contract is final and at its sole discretion. Failure to timely protest within the times prescribed herein shall constitute a waiver of the ability to protest the award of contract, unless it is determined that it is in the best interest of the County to do so. The filing of a protest shall not stop the solicitation, negotiations, or contract award process, unless it is determined that it is in the best interest of the County to do so.

6.4 EXECUTION OF CONTRACT

6.4.1 The contract shall be put in final form by the Department of Facilities Management and given to the Contractor for signature. The Contractor shall sign and deliver one (1) original of the Contract Agreement to the Department of Facilities Management within ten (10) days after receipt of a contract from the Department of Facilities Management. All other Contract Documents such as Insurance Certificates and a certified copy of a good and sufficient performance bond and payment bond are to be provided to the Department of

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Facilities Management within fourteen (14) days after issuance of the Notice of Intent to Award the Contract to the Contractor. A Notice to Proceed will be issued to the Contractor after approval of the contract by the BOCC and upon satisfactory compliance with these provisions. In no event shall the failure of the Contractor to provide satisfactory Insurance Certificates within the stipulated time be cause for an extension of the contract time. The Department of Facilities Management will return one (1) fully executed copy of the Contract Agreement to the Contractor with all other Contract Documents attached upon receipt from the Owner.

6.5 OWNER’S RIGHT TO RETAIN PROPOSAL BOND AND AWARD TO NEXT LOWEST

CONFORMING RESPONSIBLE PROPOSER

In the event the Contractor is given Notice of Award in Section 6.3 above and fails to execute and deliver all contract documents required in Section 6.4 above, the Owner may exercise its right to retain the Proposal Security and award the contract to the next lowest conforming responsible responsive proposer.

ARTICLE 7

SPECIAL LEGAL REQUIREMENTS

7.1 Each Proposer, before submitting the Proposal, shall familiarize itself with all Federal, State, and local laws, ordinances, permit fees, impact fees, rules and regulations that may apply to the Work or that may in any manner affect the cost, progress, or performance of the Work. Monroe County requires its buildings to conform to Florida Green Building Coalition standards.

7.2 A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.

End of Section 00110

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SECTION 00120

PROPOSAL FORM

The Proposal shall be submitted on the forms included in this section of the Proposal Documents as previously instructed herein.

Item Description Pages

1. Proposal Form 26-27

2. Bid Bond (Proposal Security) 29

3. Non-Collusion Affidavit 30

4. Lobbying and Conflict of Interest Clause 31

5. Drug-Free Workplace Form 32

6. Local Preference Form 33

7. Public Entity Crime Statement 34

8. Vendor Certification Regarding Scrutinized Companies Lists 35

9. Affidavit Attesting to Noncoercive Conduct for Labor or Services 36

10. Subcontractor Listing Form 37

11. Insurance Requirements and Policy and Procedures 38-39

12. Workers Compensation and Employers’ Liability 40

13. General Liability 41

14. Vehicle Liability 42

15. Proposer’s Insurance and Indemnification Statement 43-44

16. Insurance Agent’s Statement 45

17. Contractor…