Dawn R. Ramsey, Mayor Patrick Harris, Council Member Kathie L. Johnson, Council Member Donald J. Shelton, Council Member Tamara Zander, Council Member Jason T. McGuire, Council Member

REQUEST FOR PROPOSAL

FOR

ANIMAL CONTROL BUILDING

HVAC REPLACEMENT PROJECT

#2026-028

1. INTRODUCTION

The City of South Jordan Public Works Department is soliciting proposals from qualified HVAC contractors to replace the existing heating, ventilation, and air conditioning equipment serving the South Jordan Animal Control Building located at 10882 South Park Road, South Jordan, Utah. The intent is to furnish and install new Carrier equipment and complete all work necessary to provide a fully operational system.

2. SCOPE OF SERVICES

The project consists of:

• Remove two (2) existing Rupp make-up air units.

• Furnish and install two (2) new Carrier make-up air units.

• Remove one (1) existing 4-ton rooftop unit.

• Furnish and install one (1) Carrier 4-ton rooftop unit with economizer.

• Furnish curb adapters as required.

• Replace disconnects, gas piping, controls, thermostat, condensate drains, and associated accessories.

• Recover refrigerant per EPA requirements.

• Perform startup, testing, balancing, commissioning, owner training, and cleanup.

The contractor shall verify all existing field conditions prior to ordering equipment. The contractor shall also take into consideration this building will be occupied while work is being completed.

3. MANDATORY PRE-PROPOSAL SITE VISIT

Attendance at the mandatory site visit is required. Contractors not represented at the site visit shall be considered non-responsive.

Location: South Jordan Animal Control Building 10882 South Park Road South Jordan, Utah Date: Tuesday October 6th at 2:30 p.m.

Questions shall only be submitted through Bonfire following the site visit.

4. TECHNICAL REQUIREMENTS

Basis of Design: Carrier equipment. Equipment substitutions will not be accepted unless approved by written addendum before proposals are due.

Provide the following:

• Factory startup

• Economizer

• Programmable thermostat

• New control components

• New curb adapters where required

• New gas piping from nearest shutoff

• New disconnects where required

• Condensate drain with freeze protection

• All permits

• Crane services

• Equipment disposal

• O&M manuals

• Warranty documents

• As-built documentation

5. MINIMUM CONTRACTOR REQUIREMENTS

• Utah licensed mechanical contractor.

• Factory authorized Carrier dealer.

• Minimum five years commercial HVAC replacement experience.

• Three similar municipal or commercial projects within last five years.

• Ability to provide emergency warranty service.

6. PROPOSAL REQUIREMENTS

1. Company qualifications.

2. Project team.

3. Project Approach.

4. Proposed schedule.

5. Equipment cut sheets.

6. References.

7. Lump sum pricing.

8. Warranty information.

9. Insurance certificate.

7. EVALUATION CRITERIA

The City reserves the right to request additional information, clarifications, or interviews with shortlisted contractors during the evaluation process. The contract will be awarded to the contractor whose proposal is deemed most advantageous to the City based on the evaluation criteria and the overall best value to the community.

The bidder with the highest score overall may be awarded the contract. The City reserves the right to make no awards following this RFP.

8. AWARD OF CONTRACT

The proposal that most closely meets the criteria established in this RFP will be awarded the contract. The City intends to award one contract and does not anticipate awarding to multiple companies. Regardless, the City reserves the right to make multiple or partial awards if in the City’s best interest.

9. DISCLOSURES

a) Once the RFP is released, communication of any kind made regarding this Bid with any City employee or committee member other than the listed contact person in this RFP is prohibited. Any such contact could disqualify a provider from being awarded this RFP.

b) Any products or services that have been omitted from this specification that is clearly necessary for completing the work shall be considered a requirement although not directly specified or called for in this Bid.

c) The City does not provide Bidders Lists or Planholders Lists.

d) To access the State of Utah's procurements online, you must register as a vendor on the BONFIRE website, https://utah.bonfirehub.com/ . If you require assistance during the registration process, you may contact support.bonfire@eunasolutions.com. Registration, email notifications, and electronic responses for all sourcing events (bids, RFPs, etc.) are free under the State of Utah contract with BONFIRE. Registration with the Utah Supplier Portal is limited to procurements conducted by the State of Utah and political subdivisions of the State of Utah. Go to this link for a vendor support article that covers vendor registration in detail: https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration.

e) Please note that Open public projects will be displayed on the Open Public Opportunities page at https://utah.bonfirehub.com/portal/?tab=openOpportunities. Past public projects will be displayed at: https://utah.bonfirehub.com/portal/?tab=pastOpportunities. Vendors can filter to view only City of South Jordan by selecting the Department dropdown and choosing “CITIES – City of South Jordan”.

f) Bid pricing and documentation must be submitted by an agent within the company or organization who has the authorization to bind the organization to the terms and pricing listed.

g) Submit Bids through BONFIRE electronically by the close date listed in BONFIRE. It is the sole responsibility of the Vendor to submit the Bid before the scheduled time. Any questions regarding how to use the BONFIRE program, including how to submit a Bid, download and upload documents, etc., please contact support.bonfire@eunasolutions.com.

h) Any changes or clarifications will be made through the Addendum process through BONFIRE. It is the responsibility of the Vendor to check and ensure they have examined all addendum(s) or questions. The City is not responsible for any Vendors whose Bids do not take into consideration updated information released through the Q&A function in BONFIRE or through any addendums added through BONFIRE.

i) Any Bid emailed or not sent electronically through BONFIRE will not be considered. It is not the responsibility of the City to inform Vendors that they must submit through BONFIRE; it is the sole responsibility of the Vendor to read through this RFP and follow all conditions.

j) It shall be the sole responsibility of the proposer to upload their documents onto the BONFIRE website prior to the deadline. Failure to answer required questions, submit required documents, or follow any of the listed conditions or required step (s) in this RFP may result in the Bid being disqualified, but it is at the sole discretion of the City to do so consistent with the Purchasing Policy and the best interests of the City.

k) Any Bid may be withdrawn prior to the date and time the Bids are due. Any Bid not withdrawn will constitute an irrevocable offer to provide the City with the services/product specified in the Bid. Bids shall remain valid for (90) days after the day of the Bid opening.

l) The City of South Jordan reserves the right to reject any or all RFP’s or any part, thereof; to waive informalities; to negotiate and agree to contract terms with the successful Bid; to disregard non-conforming, non-responsive, unbalanced or conditional Bids, and to re-advertise if it is in the best interest of the City to do so.

m) All questions must be submitted via BONFIRE by the Q&A date/time deadline posted in BONFIRE. Any question emailed or asked of staff will not be answered. Instead potential providers will be directed to go to BONFIRE and submit their questions via the Question and Answer function in BONFIRE. After the Bid has closed, the City may at any time and for any reason make a written request to a potential Vendor for clarifying information contained in a solicitation.

n) Any potential Vendor who seeks to withdraw or modify a Bid because of a computational error shall notify the Purchasing Coordinator at the City no later than three (3) business days following the Bid closing. The Vendor must thereafter promptly demonstrate the Vendor’s mistake by providing worksheets and other information as appropriate or required by the City to substantiate the claim of inadvertent error. The City has sole discretion to determine whether to permit any modification or withdrawal of the Bid per the City’s Purchasing Policy.

10. PROTECTED INFORMATION

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