1-Contract Performance Evaluation FOR REFERENCE USE ONLY.pdf
PDF 312 KB Posted
- Attached to
- JH27-108 Coal Creek Cut and Pile
- Solicitation number
- JH27-108
- Issued by
- Utah
About this file
This is a Contract Performance Evaluation form used by the State of Utah Division of Forestry, Fire and State Lands to assess contractor performance on rangeland management projects. The evaluation applies to the JH27-108 Coal Creek Cut and Pile contract, a wildland fire hazard reduction project in the Highway 14 corridor within the Coal Creek Drainage covering approximately 144 acres. The contractor must furnish labor, equipment, supervision, transportation, operating supplies, and incidentals to cut and pile materials. No mandatory site visit is required prior to bidding, though potential bidders are strongly encouraged to inspect the site. The project must be completed by March 15, 2027, or within 120 calendar days from the official Notice-to-Proceed, whichever is applicable. Participation in this solicitation is limited to prequalified contractors on the current Pre-approved/Pre-qualified Vendor list, with anticipated award to the lowest cost responsive and responsible vendor.
The evaluation criteria assess contractors on three dimensions—Quality of Product or Service (weighted 8x), Timeliness of Performance (weighted 8x), and Contract Management (weighted 4x)—on a scale of 1 to 5, with ratings ranging from Fail to Excellent, resulting in a maximum score of 100 points. To remain on the Rangeland Pre-Qualification list, vendors must maintain a minimum average performance score of 60. Vendors scoring below 60 will be removed from the pre-qualification list for that specific treatment and acreage category and all larger acreages within the same treatment category, though they may still bid on open bid solicitations. Removed vendors may reapply at the next open Request for Sealed Quotation (RFSQ). Corrective actions for performance deficiencies will be communicated verbally or via a 10-day cure letter, and failure to complete requested corrections will be reflected in performance review scores.
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| 3-2026 CoalCreek LopPileBurn 11x17L - Stan Gurley.pdf | ||
| 7-2026 CoalCreek LopPileBurn Vicinity 11x17L - Stan Gurley.pdf | ||
| 4-Attachment B Scope of Work - ADA Compliant.pdf | ||
| 5-Att.-A-PO-Terms-and-Conditions.docx | DOCX document | |
| 8-State of Utah Mail - RQS 560 271F000072 Coal Creek Cut and Pile.pdf | ||
| 12-JH27-108 Official Bid Results.xlsx | XLSX spreadsheet | |
| 11-JH27-108 Official Bid Results.xlsx | XLSX spreadsheet | |
| 2-Vendor Prerequisites - IFB Agency.pdf | ||
| 9-JH27-108 Unofficial Bid Results.xlsx | XLSX spreadsheet | |
| 20260831_CoalCreek_LopPileBurn - Stan Gurley.kmz | KMZ file | |
| 10-Award Memo.pdf.pdf |
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Text version
RANGELAND CONTRACT PERFORMANCE EVALUATION
DATE Address
Firm Name City, State & Zip Code
Firm Contact Phone Number
Solicitation Number & Name
Project Manager Contract Amount
Service Provided/# of Acres
Overall Rating
In accordance with Procurement Code 63G-6a-410(5)(e), the State of Utah has determined that it is in its best interest to conduct a contractor performance review for each rangeland project. The State agency project manager will complete a performance review according to the evaluation criteria listed.
Vendors will be aware of their performance status as they will be monitored throughout the project. Any corrective action will be communicated to the vendor verbally or through a 10-day letter to cure, depending on the issues. Vendors must complete any corrective action requested or required, if not this will be reflected in their performance review scores.
In order for a vendor to remain on the Rangeland Pre-Qualification list, they must maintain a minimum average performance score of 60. If a vendor's average performance score drops below 60, they will be removed from the pre-qualification list for that specific treatment/acreage category and all larger acreage within that same treatment category. If a vendor is removed from the pre-qualification list they may still be eligible to submit a bid on Open Bid solicitations. Once a vendor is removed from the pre-qualification list, the vendor may reapply at the next open RFSQ.
RATINGS GUIDE
Quality of Service
Timeliness of Performance Contract Management
5-Excellent Contractor has demonstrated an exceptional level in any of the above three categories that justifies adding a point to the score. Contractor performance clearly exceeds the performance levels described as "Good"
4-Good Contractor is in compliance with contract requirements and or delivers quality product or service.
Contractor is effective in meeting milestones and delivery schedule.
Response to inquiries, technical, service, administrative issues is effective.
3-Satisfactory Minor deficiencies in meeting contract specifications have been identified.
Contractor is usually effective in meeting milestones and delivery schedules.
Response to inquiries, technical, service, administrative issues is somewhat effective.
2-Unsatisfactory Major problems have been encountered.
Contractor is having major difficulty meeting milestones and delivery schedule.
Response to inquiries, technical, service, and administrative issues is marginally effective.
1-Fail Contractor is not in compliance & is jeopardizing achievement of contract objectives.
Contractor delays are jeopardizing performance of contract objectives.
Response to inquiries, technical, service, and administrative issues is not effective.
Rate the Following Score (1 – 5)
COMMENTS
Quality of Product or Service
_____ x 8 = _____
Timeliness of Performance
_____ x 8 = _____
Contract Management _____ x 4 = _____
Overall Rating _____/100 pts
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