1-BPM004328 SOL-Att 9_Experience and Capacity Questionnaire_PQPS.docx
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- Attached to
- Master Agreement AZ|CTR063427
- Contract number
- CTR063427
- Issued by
- Arizona
About this file
This document is an Experience and Capacity Questionnaire for Solicitation No. BPM004328 issued by the Arizona Department of Administration State Procurement Office, focused on Uninterruptible Power Supply (UPS) equipment, service, maintenance, and support. The document is submitted by Power Quality Professionals, LLC (PQP), a Mesa, Arizona-based company established in 2013, detailing their qualifications for a state contract opportunity.
PQP provides UPS, power conditioning, and generator systems with service programs, supporting various markets including medical facilities, casinos, homeland security, federal agencies, military bases, and educational institutions. The company currently manages over $4 million in UPS and generator systems within Arizona, serving clients ranging from 10 to 90,000 employees and with annual revenues between $1 million and $30 billion. Their key capabilities include equipment maintenance, parts and warranty support, project management, and turn-key installations for various UPS systems across different manufacturers and sizes. The questionnaire demonstrates PQP's technical expertise, financial stability, and comprehensive experience in providing power infrastructure solutions to diverse clients.
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Experience and Capacity Questionnaire
Solicitation No. BPM004328 Uninterruptible Power Supply (UPS): New Equipment, Service, Maintenance and Support Arizona Department of Administration State Procurement Office 100 N 15th Avenue Phoenix, AZ 85007
STATE MAY DETERMINE YOUR PROPOSAL IS NON-RESPONSIVE IF YOU DO NOT ANSWER ALL QUESTIONS FULLY.
The Offeror shall provide a narrative response to each question that demonstrates their understanding of the Scope of Work requirements and describes your company’s overall method of approach for providing the service stated in this solicitation. If there is a question that is not applicable to the services required by the Scope of Work, you may mark it N/A.
Experience and Capacity Questions:
Question 1: Company Profile The Offeror must include a narrative description of its organization. The narrative must include the following:
| 1.1 | Brief overview of business operations, with an emphasis on experience in regards to the scope of work. |
| 1.2 | Date established; |
| 1.3 | Ownership (public, partnership, subsidiary, etc.); |
| 1.4 | Location in which the Offeror is incorporated; |
| 1.5 | Address of “Main Office” (e.g. Corporate Headquarters and any satellite offices responsible for performance of proposed tasks; |
| 1.6 | Offeror's organizational chart relevant to the Contract, specifically identifying the key point of contact for all questions related to the submitted offer; |
| 1.7 | Full disclosure of any potential conflict of interest between the Offeror and any State employee who functions or has responsibilities in the review or approval of the undertaking or carrying out of the Contract; |
| 1.8 | A Statement of whether, in the last five (5) years, the Offeror has filed (or had filed against it) any bankruptcy or insolvency proceeding, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors, and if so, an explanation providing relevant details and current status; |
| 1.9 | A Statement of whether there are any pending Securities Exchange Commission investigations involving the Offeror, and if such are pending or in progress, an explanation providing relevant details and an attached opinion of counsel as to whether the pending investigation(s) may impair the Offeror’s performance in a Contract under this RFP; |
| 1.10 | A Statement documenting all open or pending litigation initiated by Offeror or where Offeror is a defendant or party in any litigation that may have a material impact on Offeror’s ability to deliver the contracted services; |
| 1.11 | A Statement documenting all open or pending litigation initiated by Offeror or where Offeror is a defendant or party in any litigation with a Public sector client; |
| 1.12 | Full disclosure of any Public Sector contracts terminated for cause or convenience in the past five (5) years; and, |
| 1.13 | Full disclosure of any criminal or civil offense. |
| 1.14 | Offeror shall provide evidence of any Arizona required business license to provide these services. |
| 1.15 | Offeror shall provide copies of any professional or industry certifications that represent the services detailed in this RFP. |
Offeror Response:
Power Quality Professionals, LLC (“PQP”) - Company Profile
| 1.1 PQP supplies UPS/PDUs, Power Conditioners and Generators systems and provides service programs for all systems supplied. | Being an approved partner for most all major OEM UPS firms, we support parts and warranty programs by the OEM for new equipment. PQP also project manages projects that either require turn-key or for EF&I. |
| 1.2 | Date established; May 13, 2013 |
| 1.3 | Ownership: LLC partnership |
| 1.4 | Location in which the Offeror is incorporated; 4259 S. Hassett, Mesa AZ 85212 |
| 1.5 | Address of “Main Office” is 9221 E. Baseline Rd. Suite 109, Mesa, AZ 85209. Our satellite offices are used for shipment/deployment of replacement parts (or new single phase UPS or batteries) in support to local area service contracts. Here is our short list satellite offices for Arizona: |
Glendale: 5350 W. Bell Rd. Suite 122, Glendale AZ 85308 Tucson: 31 N. 6th Ave. Suite 105, Tucson, AZ 85701
| 1.6 | PQP organizational chart relevant to the Contract is loaded under Offering. Document is called: “PQP_Organizational Chart for AZStateContract” POC: Joseph Burnsworth is the key point of contact for all questions related to the submitted offer. Phone: 480-984-8801 x1. Email: Josephb@pqp-re.com. |
| 1.7 | PQP carries no potential conflict of interest between PQP and the State of AZ, including any State employee who functions or has responsibilities in the review or approval of the undertaking or carrying out of the Contract. |
| 1.8 | PQP affirms that in the last five (5) years, the Offeror has not filed (or had filed against it) any bankruptcy or insolvency proceeding, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors. |
| 1.9 | PQP affirms there are no pending Securities Exchange Commission investigations involving the Offeror. |
| 1.10 | PQP affirms that there is no open nor pending litigation initiated by Offeror nor where the Offeror is a defendant or party in any litigation that may have a material impact on Offeror’s ability to deliver the contracted services. |
| 1.11 | PQP affirms that there is no open nor pending litigation initiated by Offeror nor is the Offeror a defendant or party in any litigation with a Public sector client. |
| 1.12 | PQP affirms that no Public Sector contracts have been terminated for cause or convenience in the past five (5) years; and, |
| 1.13 | PQP affirms there are no criminal or civil offenses against PQP nor its officers, nor its principals. |
| 1.14 | PQP has provided AZ license business license under Offering documents, which provides evidence of any Arizona required business license to provide these services. |
1.15 PQP has provided copies of our professional or industry certifications under Offering Documents, that represent the services detailed in this RFP.
Question 2: Company Experience A. What market(s) are your current clients primarily in?
B. What experience do you have serving clients in Business Markets within the State of Arizona?
C. What is the range in size of your current clients?
D. Provide two (2) examples that exhibit your experience with different types and sizes of (Label) related goods/services for clients?
E. How long have you provided goods/services to your longest tenured client?
F. Why did your last three former clients cancel their contracts?
G. With what relevant trade and/or professional associations are you involved? How does this participation give you an advantage over your competition?
Offeror Response:
A. The market(s) that our current clients are primarily in:
1. Emergency Standby Generators – Medical
2. Casino Gaming
3. Home Land Security
4. Federal-Dept of Interior-Bureau of Reclamation
5. FM&E (Facilities Management & Engineering) Housing Branch – Generac PMi services (US Customs Border Protection)
6. Military Base – HLS-US Customs_UPS/batt for Security A/V Survellance System.
7. Hospitality
8. Networks
9. Manufacturing of Laser Systems
10. Manufacturing & Testing Lab of Satellites
11. Manufacturing/fabrication metals for Aerospace
12. Medical Center Chain/Data Center
13. Army Base
14. Education/College
15. Healthcare Facilities-chain
16. Technical School
17. Information Technology firms
18. Food Supply
19. Dental Offices
20. Facility Management Firms
21. Research Lab – support of NASAs Space Network Ground Segment (SGSS).
B. The PQP experience we have serving clients in Business Markets within the State of Arizona.
We currently are managing over $4M dollars value (refer to UPS/assets under management on home page of our web site: www.powerqualityprofessionals.com ) of UPS and Generators systems under Maintenance Contracts just in the state of AZ. This represents over 85% of our total Full Service Agreements.
Having obtained AZ Gaming Vendor License in 2020, we’re now supporting over 5 casinos UPS systems.
Between the Founder/President and our UPS-Directors, we have a combined AZ UPS experience of over 130 years. All of the PQP team lives and works in AZ, and has the history of working for and with UPS dealers and or UPS service providers’ through-out their entire UPS Industry Careers.
C. The range of size of Firms that our currently our clients:
· In Annual Revenue: $1M to $30 Billion
· By Employees: 10 employees to 90,000 employees.
· Range by sector: Private, Publicly Traded, Gov: Federal, Military, Cities, Townships
D. Provided here are two (2) examples that exhibit our experience with different types and sizes of (Label) related goods/services for our clients.
First example shows the diversity of UPS systems we maintain at one location a Casino/Resort in Flagstaff area:
| Facilities Department |
| Manufacturer |
| Model No. |
| kVA Rating |
| Electrical Room |
| Mitsubishi |
| UP9933B-304D |
| 300 |
| Electrical Room |
| Mitsubishi |
| UP9933B-304D |
| 300 |
| Surveillance |
| Mitsubishi |
| UP1133A-B303S |
| 30 |
| Surveillance |
| Mitsubishi |
| UP1133A-B303S |
| 30 |
| IT Server Room |
| Mitsubishi |
| UP1133A-B503S |
| 50 |
| IT Server Room |
| Mitsubishi |
| UP1133A-B503S |
| 50 |
IT Department
| First Floor Server Room |
| APC |
| SUA5000RMT5U |
| 5 |
| First Floor Server Room |
| APC |
| SUA5000RMT5U |
| 5 |
| Third Floor IT/AV Room |
| APC |
| SURT6000RMXLT3U |
| 6 |
| Third Floor IT/AV Room |
| APC |
| SURT6000RMXLT3U |
| 6 |
| Fourth Floor IT/AV Room |
| APC |
| SUA5000RMT5U |
| 5 |
| Banquet IDF Room |
| APC |
| SUA5000RMT5U |
| 5 |
| Housekeeping IDF Room |
| APC |
| SUA5000RMT5U |
| 5 |
| Employee Dining CDIF 1517 |
| APC |
| SUA5000RMT5U |
| 5 |
| Employee Dining IDF Room |
| APC |
| SURT6000RMXLT3U |
| 6 |
| Coffee Room CDIF 1134 |
| APC |
| SUA5000RMT3U |
| 5 |
Second example (s) are two 3phase UPS replacement projects completed, one in 2021 and one in 2022.
Replaced Staco Energy UPS 25kva without a Maintenance Bypass, and supplied installed a new Staco Energy Firstline PLT-30kva with a wrap-a-round maintenance bypass. This was for a regional DataCenter Room.
Replaced Eaton for another Eaton as a downsizing project: Old unit was a 9390-80kva unit, and supplied and installed a new Eaton 93PM-20kva unit.
E. How long have you provided goods/services to your longest tenured client? PQP has been providing APC single phase systems and batteries, since our inception of PQP, which has been nine years this May for the Gila River Healthcare system.
F. We have been very fortunate in not having any of our clients or customers cancel any contracts with us. We did have, however, one customer that did not renew on an annual maintenance agreement, due to scheduling challenges for us, due to that the customers facility was in Nogales, MX during the 2020 Covid restrictions.
G. The relevant trade and/or professional associations PQP or members are involved with its advantages PQP gains:
· Afcom Arizona – Phoenix AFCOM’s local chapter program is designed to help members build relationships with peers and learn from industry experts. This is done through regional meetings that take place in small group settings. Members who become involved in local chapters gain insight into current data center issues, have instant connections to resources and information, and are part of a team of industry professionals in their area.
· AEE (Association of Energy Engineers) AEE is a Non-profit organization dedicated to serving our members and other industry professionals who are working to improve energy efficiency to save energy, reduce GHGs, make buildings perform better, and help reach global goals for Net-Zero.
We provide our members a framework within which they can network and grow — by joining an active community, staying abreast of the latest industry trends, and by acquiring the tools and training they need to maintain a competitive edge.
AEE provides us on-going training and certifications to learn about the latest energy-saving strategies, services and technologies.
· IEEE – a professional platform for the engineering & technology community A leader in engineering and technology education, providing resources for pre-university, university, and continuing professional education. IEEE offers innovative STEM and university education and recognition programs for students and their teachers, facilitates the accreditation of engineering programs at the university level, and offers ongoing continuing professional education for practitioners and engineering faculty through platforms such as the IEEE Learning Network (ILN)
· IFMA (International Facility Management Association) Founded in 1980 IFMA is the world’s largest and most widely recognized assoication of facility management professionals, supporting over 20,000 members in more than 100 countries. Being a member of IFMA provides additional credentials, training and supporting Facility Managers.
· PMI (Project Management Institute) Being a member of PMI provides ongoing training opportunities, by its offered courses, whether they are in-person or virtual, that is best suited for our training needs. PMI’s core offerings have always been dedicated to your professional development in project management and building your PMI Talent Triangle® - a combination of expertise in Ways of Working, Power Skills, and Business Acumen, as well as digital skills. PMI Training will continue to enhance its learning portfolio to address the needs of our ever-changing environment.
Question 3: Financial/Accounting Information Offeror must provide evidence of financial stability and capability to fund all costs associated with providing the services throughout the term of the Contract. The latest two (2) years audited annual financial statements including Total Revenue, Net Income, and Total Assets must be submitted with the Offeror’s proposal. If audited financial data is unavailable, explain in full the reason, and provide the latest non-audited financial information to include Balance Sheet, Income Statement, as well as Statements of Cash flows and Change in Financial Position. Include information to attest to the accuracy of the information provided.
Offeror shall provide information regarding any irregularities that were discovered in any accounts maintained by the Offeror on behalf of others. Describe the circumstances and disposition of the irregularities.
Offeror Response:
We have supplied 2 years of non- audited financial reports
· Balance Sheets
· Income Statements
We submit our financial statements with our annual IRS filings and have not needed to provide audited financial.
We do hereby attest the financial reports are accurate per standard accounting practices.
Our financial capabilities are considered strong (we’ve supplied a current copy of our DNB report). Also our bank account is with a large international bank, namely JP Morgan Chase Bank with a business credit line of $100,000.00.
Our national OEM Distributors has extended lines of credit due to our good pay history as per the following:
1. TechData…………………………..…$50,000
2. HM Cragg……………………….. … $50,000
3. Stationary Power Systems…………$25,000
Question 4: Proposed Project Members and Organization Utilize Attachment Key Personnel to identify Key Personnel to be utilized to perform services within a resultant contract.
In addition, also state the Members related experience with large local, state or federal government agencies.
Offeror Response:
PQP Key Personnel Form as been completed and submitted.
Question 5: Subcontractors Utilize the attachment Proposed Subcontractor to identify the Subcontractors to be utilized to perform services within a resultant contract.
Offeror Response:
PQP has supplied and completed the Proposed Subcontractor Form.
Question 6: Submit copies of all applicable certificates and licenses that support Offeror’s ability to provide the related goods/services being proposed.
Offeror Response:
All licenses and applicable certifications have been submitted. .
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