(______________) Published on the City’s Website wichita.gov/legalnotices, Friday, August 7, 2026

REQUEST FOR PROPOSAL NO. – 260206

Sealed Request for Proposal will be received in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A. M., FRIDAY, SEPTEMBER 4, 2026.

One (1) electronic copy of the proposal is required. Proposals are to be submitted electronically through the City’s Procurement Portal (wichita.gov/procurementportal) using secure login/password for:

WICHITA AIRPORT AUTHORITY

On - Call Environmental Services - Airport

AS PER SPECIFICATIONS

F.O.B.: Wichita, KS

Specifications for the sealed proposals are on file in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, (316) 268-4636. This information is also available on the City of Wichita Web Site at wichita.gov/procurementportal.

Sealed proposals shall be received (electronically as stated) in the office of the City Purchasing Manager prior to 10:00 o’clock a.m., Friday, SEPTEMBER 4, 2026.

The review and evaluation of the submitted Proposals will take estimated 60 to 90 days before notification from the City of Wichita that a contract has been approved by City Council. If the Purchasing Division may be of further assistance, please contact us at (316) 268-4636.

Dated at Wichita, Kansas, on the 7th day of August, 2026.

Josh L. Lauber, MBA, CPSM Purchasing Manager https://www.wichita.gov/legalnotices https://wichita.gov/procurementportal

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions for living well.

City of Wichita 1 RFP #260206

CITY OF WICHITA

FINANCE DEPARTMENT/PURCHASING DIVISION

455 N. MAIN ST, 12TH FLOOR, WICHITA, KS 67202

PHONE: (316) 268-4636

PURCHASING@WICHITA.GOV

WICHITA.GOV/PURCHASING

WICHITA.GOV/PROCUREMENTPORTAL

REQUEST FOR PROPOSAL #260206

Airport Environmental On-Call Services City of Wichita – Wichita Airport Authority

AUGUST 7, 2026

PROJECT DEFINITION

The Wichita Airport Authority (Owner) expects to retain a qualified airport planner to provide on-call airport environmental services for both airports (Wichita Dwight D. Eisenhower National and Colonel James Jabara Airports).

The selection of the consulting firm by the City’s Staff Screening and Selection Committee will be based on several factors, including: (1) ability to meet proposal terms and conditions, (2) project understanding/presentation, (3) experience and qualifications/resources, (4) proposed costs, and (5) Small & Emerging Business Enterprise Program participation.

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to JASON BROGDEN (jbrogden@wichita.gov) no later than 4:00 p.m. AUGUST 25, 2026. Questions must be submitted via email or procurement portal, and they will be answered through an addendum made available to all interested parties.

Tentative Schedule RFP Released AUGUST 7, 2026 Questions Due Via Email AUGUST 25, 2026, 4:00 p.m.

Questions Answered Via Addendum AUGUST 28, 2026 Proposals Due SEPTEMBER 4, 2026, 10:00 a.m.

Evaluation SEPTEMBER 2026 Project Awarded (tentative) OCTOBER 13, 2026 mailto:purchasing@wichita.gov https://wichita.gov/PURCHASING mailto:jbrogden@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 2 RFP #260206

Table of Contents

1. OVERVIEW AND SUMMARY

2. PROJECT OBJECTIVES

3. SCOPE OF SERVICES

4. PROPOSAL TERMS

5. CONTRACT PERIOD AND PAYMENT TERMS

6. INSURANCE REQUIREMENTS

7. GENERAL SPECIFICATIONS:

8. REQUEST FOR PROPOSAL CONDITIONS CERTIFICATION (SUBMITTAL LETTER)

9. S/EBE PROGRAM PARTICIPATION DOCUMENTATION

10. ATTACHMENT A – Wichita Airport Authority Contract

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City of Wichita 3 RFP #260206

1. OVERVIEW AND SUMMARY

The City of Wichita is the largest city in Kansas with a population of approximately 397,000 and is the seat of Sedgwick County. As of May 2024, the City’s total land area was approximately 167 square miles. Major highways, including the Kansas Turnpike (I-35), Interstate 135 and U.S. 54 (Kellogg Avenue) link the City with a large trade area that encompasses a population of more than 1.1 million people within a 100-mile radius. The City of Wichita employs approximately 3,100 employees providing a full range of municipal services, including police and fire protection, parks and recreation programs, libraries, public housing, municipal transportation, airports, water and sewer utilities, general administration, and other services.

Information regarding the City of Wichita can be found at wichita.gov. The legislative body of the City consists of a six-member City Council, elected by district, and a full-time Mayor elected from the City-at-large. The Council members and the Mayor serve four-year terms overlapping. The Council and Mayor establish general policies, which are executed by the City Manager.

2. PROJECT OBJECTIVES

The purpose of the proposal is to demonstrate the qualifications, competence and capacity of firms seeking to provide services specified herein for the City of Wichita, in conformity with the requirements of this Request for Proposal. The proposal should demonstrate the qualifications of the firm and the staff to undertake this project. It should also specify the proposed approach that best meets the Request for Proposal requirements.

The proposer must address each of the service specifications under the Scope of Services.

3. SCOPE OF SERVICES

Provide airport environmental services on an as needed, on-call basis. The Consultant shall be able to provide services such as, but not limited to:

PHASE I SCOPE OF SERVICE

A. GENERAL

Phase I work shall be performed in accordance with the American Society for Testing and Materials (ASTM) “Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment (ESA) Process” (ASTM E 1527-13).

B. THE PROCESS

• ESA must be conducted by a qualified environmental professional.

• Statement of professional qualifications attached to report.

• A chain-of-title acquisition from a title company for the prior 50 years.

• Review of environmental databases for federal or state noncompliance citations or environmental activities on site or adjacent to the site (appropriate radii from site) that may be of concern.

o Federal NPL Site List o Federal CERCLIS List o Federal RCRA TSD List o Federal ERNS List o Equivalent State List for above o State Landfill List o State LUST List o State Registered UST & AST List https://www.wichita.gov/

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 4 RFP #260206

• Provide opinion on significance of any recognized environmental condition secured by listings.

• Review of geologic, hydrologic and physiographic data.

• Historical activity of the subject and surrounding properties:

o Review of past aerial photographs (some aerial photography is available from the Owner) o Review of past ESA’s or Phase II documents (provide copy if available) o Review of past KDHE investigations (provide copy if available) o Review of past historic fire insurance maps (if available) o Review of past city directories o Review of historic oil and/or gas well explorations o Interviews of on-site and adjacent property owners, as applicable

Including the following:

• Type and quantities of hazardous materials used on site

• Activities that were conducted that utilized hazardous materials and/or produced hazardous waste

• Location of all past or present underground and/or aboveground storage tanks.

• Asbestos Surveys (provide available copy)

• Lead based paint surveys (provide available copy)

• Visual inspection of the subject and surrounding properties for indications of potential environmental concerns (surface spills, stressed vegetation, soil discoloration, etc.)

• Site plan.

• Labeled color photographs (no smaller than 5 in. x 7 in.) for proper documentation of the site inspection.

• Site utility review (maps, plats, etc. that pertain to above or below ground vessels, water wells, septic systems, mud/oil traps, utility vault, sanitary sewer, etc.).

C. REPORTING

Provide an electronic draft report for Owner review within thirty (30) calendar days of the notice to proceed.

The consultant shall provide 1) a MS Word file and 2) a complete pdf of the final report within ten (10) calendar days after receiving review comments. Timeframes for a specific task are subject to change upon mutual agreement with the two parties.

PHASE II LIMITED SOIL AND GROUNDWATER ASSESSMENT (ASTM E-1903)

SCOPE OF SERVICE

D. GENERAL

At a minimum, the following soil and groundwater sampling protocol will be followed. If information during a Phase I investigation is collected that warrants extra sampling or different sample analyses, the scope of work may be changed. Any changes shall be approved by the Owner prior to initiating said changes. All reports shall contain a site plan plus specific probe locations.

Consultant is responsible for utility locates at each probe location. Initiation of sampling activities will not be allowed without utility clearance.

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City of Wichita 5 RFP #260206

If necessary, Owner, in consultation with the Consultant, shall determine the appropriateness of additional analytical testing, applicable to the site. Should non-listed services be provided the costs of such services shall be determined at that time.

E. SOIL SAMPLING

When soil sampling is required, a continuous soil sample will be collected in an acetate liner (utilizing direct push technology and /or drilling methodologies) from 0 to 4 and/or 4 to 8 feet below ground surface). Each sample shall be logged by a Kansas Licensed Geologist. Log shall include at a minimum, the following for each different soil strata, depth of sample collection, soil type, size, percentage and type of unconsolidated aggregate, color, moisture content, staining and if discernible, odor.

FIELD ANALYSES

Field analyses will be conducted by utilizing heated headspace methodologies with a hand held photoionization detector. If a sample exhibits the presence of elevated VOC levels, a laboratory confirmation sample will be collected from that soil zone for TPH in two ranges MRH and HRH and EPA 8260 Analyses.

SOIL LABORATORY CONFIRMATION SAMPLES

If field analysis of soil samples do not exhibit elevated VOC levels, a confirmation sample will be collected 2 feet BGS from the 0 to 4 foot sample and 6 feet BGS from the 4 to 8 foot sample. Samples will undergo TPH in two ranges MRH and HRH and 8260 laboratory analysis. Sample collection will follow EPA sampling protocols. Laboratory analyses must be conducted utilizing a Kansas certified laboratory. If the Owner requires a Phase II investigation conducted in conjunction with a Phase-I that indicates separate or additional analyses are required, the Owner agrees to pay 5% over laboratory invoice for analyses other than those referenced herein.

F. GROUNDWATER SAMPLING

Utilizing direct push or drilling methodologies, groundwater samples will be collected for EPA 8260 and total RCRA metals laboratory analyses. An audible water-measuring device (accurate to 1/100th of an inch) will be utilized to record the depth of groundwater prior to sampling (approximately 35 feet below ground surface).

After the aquifer has been intercepted, advancement of the sampling tool and/or drilling will halt. If the hydrogeologic properties of the aquifer will not allow a proper sample to be collected (low volume of available water, fines within the formation, clay beds, etc.) the Owner may allow a variance to this protocol.

If utilizing direct push methodologies, groundwater samples shall be collected by installing new 3/8-inch polyethylene tubing the entire length of the sampling tool and extracting groundwater by vacuum, peristaltic pump or manual bailing system. A minimum of one (1) liter of groundwater must be developed prior to sample collection or until the sample stream becomes relatively free of sediment. New tubing will be utilized at each sample location. All personnel shall take measures to insure that samples will not be contaminated by outside influences. The Consultant is responsible for properly disposing of the used sampling tubing.

If utilizing drilling methodologies, new PVC piping and screen will be inserted into each boring and groundwater samples collected via peristaltic pump or manual bailing system. A minimum of two (2) liters of groundwater must be developed prior to sample collection or until the sample stream becomes relatively free of sediment. New sampling supplies will be utilized at each location. All personnel shall take measures to

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 6 RFP #260206 insure that samples will not be contaminated by outside influences. The consultant is responsible for properly disposing of the used sampling supplies.

Each location shall be sampled with uncontaminated sampling tools. If the same tool is to be utilized more than once it will be decontaminated with an Alconox wash and rinsed with de-ionized water prior to reuse.

All sample locations will be properly abandoned and plugged after sample collection according to Kansas Department of Health and Environment guidelines. Provide proof of such closure activities.

G. GROUNDWATER LABORATORY CONFIRMATION SAMPLES

Laboratory confirmation samples will be collected utilizing EPA protocols. Those groundwater samples collected for total RCRA metals will be filtered in the field to remove sediment. All groundwater samples will undergo analyses for volatile organic compounds (GC/MS EPA 8260), TPH in two ranges MRH and HRH and total RCRA metals. Laboratory analyses must be conducted utilizing a Kansas certified laboratory. If the Phase II investigation is conducted in conjunction with a Phase I that indicates separate or additional analyses are required, the Owner agrees to pay 5% over laboratory invoice for analyses other than those referenced herein.

H. REPORTING

Provide an electronic draft report for Owner review within thirty (30) calendar days of the notice to proceed.

The report shall include sampling and analytical methodologies, sampling data (depth of sample, volume of groundwater developed prior to sample collection, amount of sample turbidity, & depth of aquifer intercept) a to-scale map defining the sampling locations, property lines, etc., laboratory analytical results and discussion thereof. If contamination is discovered, a discussion of type, amount, and relation to EPA maximum contaminate level (MCL) and potential point sources shall be included.

The consultant shall provide 1) a MS Word file and 2) a complete pdf of the final report within ten (10) calendar days after receiving review comments. Timeframes for a specific task are subject to change upon mutual agreement with the two parties.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 7 RFP #260206

Fee Schedule

Phase-I Environmental Site Assessment Rates*

Agricultural Parcel

(0 - 10 Acres) $____________

(0 – 40 Acres) $____________

(0 – 160 Acres) $____________

Single Residential Parcel $____________

Single Commercial Parcel $____________

Single Industrial Parcel $____________

Phase-II Limited Soils and Groundwater Investigation Rates*

Mobilization $____________

Geoprobe Daily Rate (Includes direct push, sampling, plugging and decontamination activities) $____________

Coring Asphalt and/or Concrete Pavement 0 -14 inches) $____________

Sampling Supplies Groundwater

(0 – 40 feet) $____________

(0 – 80 feet) $____________

(0 – 120 feet) $____________

Sampling Supplies Soil

(0 – 4 feet) $____________

(0 – 8 feet) $____________

Plugging Supplies (per ft) $____________

Laboratory Analyses

Groundwater-8260 $____________

Groundwater TPH in two ranges MRH and HRH $____________

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 8 RFP #260206

RCRA Metals $____________

Soil-8260 $____________

Soil TPH in two ranges MRH and HRH $____________

RCRA Metals $____________

Final Report

0 – 5 Sampling Locations $____________

0 – 10 Sampling Locations $____________

0 – 20 Sampling Locations $____________

*NOTES: Rates are to cover the entire cost of the task.

Fees and expenses shall be held constant for first two years of the contract. A one-time rate increase of no more than 5% of the original contracted rate will be granted for years 3-5 of the contract renewal (maximum of five years).

The Consultant shall be available when called upon to meet, either in-person or virtually with Airport staff and others regarding issues related to the service within five business days of a request for services.

Services shall not exceed $50,000 per year; however, the Owner does not assure the fees will be to this level.

The Owner reserves the right to select and award separate contracts to two qualified consultants.

The Owner reserves the right to terminate services with the Consultant upon 30 days written notice.

The Owner does not assure the selected consultant any amount of work during the term of the agreement.

The initial contract shall run for one year from the date of contract with the option to renew annually for four more one-year periods by mutual agreement of both parties. These services are not intended to establish a retainer services contract whereby a fee is paid every month regardless of the consultant time provided.

Payments shall be made for services provided.

The Owner reserves the right to solicit and retain another consultant for similar services for a specific project, if deemed in the best interest of the Owner.

The Owner reserves the right to modify the scope of the project as determined to be in the best interest of the Owner. Modifications to the project will be negotiated with the consultant, as applicable.

The professional services contract will follow the standard Airport contract (copy provided with this RFP).

Proof of professional liability insurance will be required from the successful firm prior to the execution of the

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 9 RFP #260206

Contract. The consultant waives any rights to proposed modifications to this standard contract unless addressed within their proposal.

4. PROPOSAL TERMS

A. Questions and Contact Information:

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to JASON BROGDEN, jbrogden@wichita.gov in accordance with the dates and times stipulated for questions. Any questions of a substantive nature will be addressed in written form as a posted addendum on the City’s Procurement Portal (wichita.gov/procurementportal) within the “Open Public Opportunities” tab under the associated solicitation number’s “Supporting Documentation.”

Respondents are responsible for checking the City’s Procurement Portal and acknowledging any addenda electronically as a part of the Procurement Portal submission’s electronic acknowledgment for all stipulated response forms and addendum acknowledgments.

To ensure interested parties receive notification of any published addendum by the City, respondents need to verify the selection of “Semi-hourly” on their Procurement Portal - Notification Center settings:

• Accept Invites from Agencies (to receive invitations for new solicitation opportunities)

• Accept Messages (to receive notifications for any published addendum)

Failure to select “Semi-hourly” notification settings will impact your Procurement Portal profile’s ability to receive notifications and messages by the City of Wichita Purchasing Division.

To view your Procurement Portal’s Notification Center settings, log into your account and select Settings, Global Vendor Record, Manage my Organization, and Notifications to view this settings screen. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

B. Proposal Submission:

Proposals will be received (electronically as stated) in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas 67202, prior to 10:00 O'CLOCK A.M., Friday, SEPTEMBER 4, 2026. Proposals are to be submitted electronically through the City’s Procurement Portal (wichita.gov/procurementportal) using a secure login/password.

If a Bonfire registration for system access has not been completed, please visit wichita.gov/purchasing for assistance. On the Purchasing website page, a video tutorial (Bonfire Registration Video) walkthrough and registration resources are available to help in the completion of the registration process. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

All cost incurred in the preparation and presentation of a proposal shall be wholly absorbed by the respondent.

All proposals, including supporting documentation/manuals, shall become the property of the City.

C. Evaluation Criteria:

A Screening and Selection Committee composed of City staff from various departments, and in requested instances, community members will evaluate received proposals. At the discretion of the Selection Committee, respondents may be asked to make an oral presentation to clarify information in mailto:jbrogden@wichita.gov https://wichita.gov/procurementportal mailto:purchasing@wichita.gov https://wichita.gov/procurementportal https://www.wichita.gov/purchasing mailto:purchasing@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 10 RFP #260206 their submittal. The Selection Committee will make recommendations regarding the selection to the City Council and request authorization to enter into a contract with the approved firm.

The Staff Screening and Selection Committee will evaluate proposals submitted. Proposal responses will be evaluated on the following but not limited criteria*:

Ability to Meet Proposal Terms and Conditions (10%)

• Proposal contains all required elements

• No conflict of interest with the City, current City Council members or staff

• Verifiable record of professionalism and quality

Project Understanding/Presentation (25%)

• Understanding of project objectives

• Qualifications/knowledge/experience with similar projects

• Approach to project

• Knowledge of local situation

• Proposed work schedule

• Preparation/presentation/format of proposal

Experience and Qualifications (firm and personnel)/Resources (30%)

• Recent experience of the firm with similar work

• References of similar work. Provide a name and phone number for each reference

• Experience and qualifications of the personnel that will directly provide these services

• List and describe what NEPA documents you have prepared within the last five years

• Identify what applicable FAA and other agency regulations commonly apply to these services and explain when each would be used.

Proposed Costs (25%)

• An hourly fee schedule for the airport planner and all support staff. Identify routine expenses per unit such as CAD services, mileage, etc. Fees and expenses shall be held constant for first two years of the contract. A one-time rate increase of no more than 5% of the original contracted rate will be granted for years 3-5 of the contract renewal (maximum of five years).

Small & Emerging Business Enterprise Program participation (10%)*

*Effective December 30, 2025, the City implemented the revised small business program titled, “Small & Emerging Business Enterprise Program” (S/EBE). Proposers interested in claiming program participation may see their requirements outlined in Section 4. Proposal Terms; F. Mandatory Elements to claim the 10 points afforded towards S/EBE participation. Additional information may be found online at wichita.gov/purchasing.

The Staff Screening and Selection Committee at their discretion may or may not conduct interviews. If interviews are conducted, the Committee may interview part or all of the respondents. The City reserves the right to make an award based on the greatest benefit to the City and not necessarily on the lowest fee proposal.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 11 RFP #260206

Following selection by the Staff Screening and Selection Committee, the highest ranked firm(s) will be recommended. The City Council reviews and approves or disapproves the selection and authorizes the necessary signatures.

The City reserves the right to accept or reject any or all proposals and reserves the right to modify the scope of services during negotiation of the contract. Submission of a proposal indicates acceptance of the conditions contained in the Request for Proposal (RFP) and an agreement to negotiate a contract for services. The City reserves the right to make an award on the basis of greatest benefit to the City and is not obligated to select the lowest cost option.

The City, through its Purchasing Manager, reserves the right to accept or reject any or all proposals and any part or parts of any proposal, and to waive formalities therein to determine which is the most beneficial proposal.

D. Tentative Schedule:

The tentative schedule will apply to this Request for Proposal (RFP) and may change according to with the City’s needs or unforeseen circumstances. All dates and times will be in Central Standard Time (CST;

CDT) and can be confirmed through the Purchasing Office located at 455 N. Main 12th Floor Wichita, KS 67202, calling (316) 268-4636, or by contacting the buyer listed on the solicitation document.

Questions of a substantive nature will be reviewed and answered in written form as an addendum and posted to the City’s Procurement Portal at wichita.gov/procurementportal.

Vendors are encouraged to complete vendor registration by visiting the City of Wichita’s Procurement Portal found at wichita.gov/procurementportal, then follow the link to the Bonfire vendor registration page to register your company. Please check our website, wichita.gov/purchasing for upcoming registration opportunities, training dates & locations, and information as it is updated in the near future.

The review and evaluation of the submitted proposals historically takes an estimated 60 to 90 days before notification from the City of Wichita that a contract has been approved by City Council.

Event Date Solicitation Advertised August 7, 2026 Last Day for Written Question August 25, 2026, 4:00 p.m.

Addendum Posting August 28, 2026 Proposal Due September 4, 2026, 10:00 a.m.

Evaluation/Optional Oral Presentations September 2026 City Council Approval (tentative) October 13, 2026

E. Minimum Respondent Qualifications:

This section lists the criteria to be considered in evaluating the ability of firms interested in providing the goods and/or service(s) specified in this Request for Proposal. Firms should meet or exceed these qualifications to be considered for award. Any exceptions to the requirements listed should be clearly detailed in the proposer’s response. Proposers shall:

1. Have a minimum of 5 years’ experience in providing similar services specified in this RFP.

2. Understanding of industry standards and best practices.

3. Have experience in providing goods and/or services of comparable size and complexity to that being requested.

4. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term, federal, state and local laws, statutes, ordinances, rules and regulations. All https://wichita.gov/procurementportal

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 12 RFP #260206 laws of the State of Kansas, whether substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are applicable to public contracts in the city shall be followed with respect to the contract.

5. Registration with the Kanas Secretary of State’s Office before contract execution.

6. Having Municipal government experience is preferable; however, the City will make the final determination based on responses received and the evaluation process.

7. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this RFP.

8. Provide project supervision (as required) and quality control procedures.

9. Have appropriate material, equipment and labor to perform specified services.

10. Meet local, state, and federal guidelines as applicable.

F. Mandatory Elements:

All proposals must adhere to the following guidelines:

1. All proposals must be submitted on 8 ½" X 11” page sizing (no legal size or odd size pages are permitted) and fully address the Scope of Services.

2. A profile of the firm including the official contact person, telephone number and mailing address.

If the firm is a joint venture or consortium, the qualifications of each firm comprising the joint venture or consortium should be separately identified.

3. The proposal must include the signature of an official of the firm that is authorized to contract for the firm.

4. The firm’s experience, including length of time in business, and the experience of staff members and their role in this project.

5. Disclose any civil litigation or alternative dispute resolution proceedings involving the Proposer (and any subcontractor proposed in a response submission) within the last year.

a. Continuing disclosure required for any new litigation, arbitration, or other proceeding commencing after proposal submission within 30 days of occurrence in a written statement to the contact person identified.

b. Details of settlements that are prevented from disclosure by law may be annotated as such.

6. Proposal for services and methodology for delivery of services.

7. Description of any City responsibilities or assistance sought from City staff, including assistance required from the City to ensure expedient project completion and lessen project costs.

8. Completed Request for Proposal Conditions Certification (Submittal Letter) electronic acknowledgment in City Procurement Portal (Yes/No).

9. Completed Request for Proposal Addendum electronic acknowledgment in City Procurement Portal

(Yes/No).

10. Small & Emerging Business Enterprise (S/EBE) participation demonstrated by a submitted S/EBE

Certification by a federal or state-certified S/EBE; City certified EBE Certification; or having a provable, existing subcontractor relationship for the proposal submission in question demonstrated by the following:

a. S/EBE Utilization Form

b. S/EBE Participation Schedule

c. S/EBE Letter of Intent

d. All other S/EBE Participation attestation, short of actual, provable certification at the time of opening the proposals will warrant zero (0) points.

i. Provided S/EBE lists a respondent would utilize or provided “good faith efforts” will not qualify.

ii. Self-Attestation as an S/EBE at the time of proposal submission will not qualify.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 13 RFP #260206

11. Exceptions to any part of this document clearly delineated and detailed.

12. Responses that do not include all required forms/items may be deemed non-responsive.

G. City of Wichita Responsibilities:

1. Designate a Department contact person for any daily communication(s) required to ensure goods and/or services delivery.

2. Provide Contractor with appropriate facility access(es) for completion of awarded goods and/or services.

3. Provide Contractor with Contact Information for key City staff who will manage the contract.

H. Debriefing:

The City of Wichita encourages solicitation respondents to learn, grow, and improve their competitiveness for City procurement opportunities. In the event of an unsuccessful solicitation response, solicitation respondents may request a debriefing regarding the selection process from the project manager and the buyer/purchasing representative identified in the solicitation document. The City of Wichita Purchasing Office may be directly contacted at (316) 268-4636 for assistance regarding the debriefing process.

I. Challenges and Protests:

Challenges A challenge is defined as a written objection by any party interested in responding to either a bid or proposal (collectively referred to as solicitations), when that party wishes to have the City consider an addition, substitution or modification to the specifications stated in the outstanding solicitation.

The written challenge of the solicitation specifications must be filed with the Purchasing Manager located on the 12th Floor, Finance Department at City Hall, 455 N Main, Wichita, KS 67202, telephone number

(316) 268-4636, at least five (5) business days before the solicitation opening due date and time as listed on the solicitation documents. Any challenge to solicitation specifications received after the five (5) business days deadline will not be considered by the City. The Purchasing Manager will acknowledge receipt of the challenge. The written challenge is to include the name, address, email address and telephone number of the interested party, identification of the solicitation number and project title, a detailed statement of the reasons for the challenge, supporting evidence or documentation to substantiate any arguments, and the form of relief requested, e.g., the proposed addition, substitution or modification to the specifications. The Purchasing Manager will investigate the written challenge and any evidence or documentation submitted with the challenge.

In the event of a timely challenge of the solicitation specifications to the Purchasing Manager, the affected pending solicitation shall not proceed further until the challenge is resolved by Purchasing Manager decision. The Purchasing Manager will issue a written decision, which will be posted on the City’s Procurement Portal, wichita.gov/procurementportal for viewing by all interested parties. The decision rendered by the Purchasing Manager will be final.

Protests A protest is defined as a written objection to a proposed award, or the award of a contract, with the intention of receiving a remedial result. In order to be considered valid, a protest must 1) come from an actual bidder or proposer for the contract, 2) who claims to be the rightful award recipient, 3) whose economic interest may be affected substantially and directly by the award of a contract or by the failure

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 14 RFP #260206 to award a contract. Suppliers or subcontractors to a bidder or proposer cannot file a valid protest. A valid protest can only be filed by a bidder or proposer which can show that it would be awarded the contract if the protest were successful. Therefore, all conditions numbered 1 through 3 listed above in this paragraph must be met.

The written protest for bids must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS 67202 prior to 9:00 a.m. of the Tuesday immediately following the posting of the notice of intent to award on the City’s Purchasing Bid Results site wichita.gov/purchasing. Failure of a protestor to file a written protest related to the award of a contract prior to the 9:00 a.m., Tuesday deadline will invalidate that protest and cause it not to be considered.

The written protest for proposals must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS 67202 prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of award. Failure of a protestor to file a written protest related to the award of a contract prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

The Contract Compliance Officer will acknowledge receipt of the written protest. The written protest is to include the name, address, email address and telephone number of the protestor, identification of the solicitation number or contract number and project title, a detailed statement of the reasons for the protest which justify the relief sought, supporting evidence or documentation to substantiate any arguments, and a concise statement of the form of relief requested (e.g., reconsideration of the offer). All the above required information must be included in the protest at its submission. Untimely protests will be returned unopened. Incomplete protests will be rejected without consideration.

In the event of a valid, timely protest, the City shall not proceed with the execution of the contract until all City administrative remedies have been exhausted or waived, or until a determination is made that a contract award is required to protect the interests of the City.

The decision of the Contract Compliance Officer, based on review of the written protest and information available from City sources, will be rendered within ten (10) business days after receipt of protest, will recite the reasons for the decision, and be provided to the protestor by email or written notification.

The protestor may seek reconsideration of the decision of the Contract Compliance Officer’s decision in writing to the Internal Auditor on the 13th Floor, City Manager Office, City Hall, 455 N Main, Wichita, KS 67202 prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of decision. Failure of a protestor to file a written reconsideration request related to the Contract Compliance decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered. The Internal Auditor decision will be issued by email or written notification, within ten (10) business days after receiving the written reconsideration, unless this time for a response is extended in writing and agreeable by both parties.

The Internal Auditor’s decision will be final, unless the protestor seeks a hearing before the City Council, by written request filed with the City Clerk, located on the 13th Floor, City Hall, 455 N Main, Wichita, KS 67202, prior to 5:00 p.m. on the third business days after issuance of the Internal Auditor written decision.

Failure of a protestor to file a written reconsideration request related to the internal Auditor’s decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 15 RFP #260206

If there is a timely written reconsideration request, the protestor may seek reconsideration of the decision of the Internal Auditor by means of a hearing before the City Council. This hearing must be in aid of the City Council’s legislative authority to approve contracts for goods, services, and public improvements on behalf of the City, and does not imply any due process right of the protestor in an unawarded, unexecuted contract. The hearing must be scheduled as soon as practicable according to the City Council’s calendar. The hearing must be granted only upon such facts and issues as are presented in writing to the City Clerk for submission to City Council at or before noon on the Thursday preceding the scheduled hearing. No documents or other evidence must be accepted at the hearing. The protesting party must have available no more than 20 minutes for presentation of argument, followed by no more than 20 minutes of argument presented by City staff. The City Council may deliberate in executive session to seek the assistance of the City Attorney, but must deliver its decision from the bench during the City Council meeting.

If a written protest is made against any proposed award or the award of a contract that relies in part on federal funding, then the Contract Compliance Officer must notify the Granting Authority in writing with all information regarding the protest. A protestor must exhaust all administrative remedies with the City of Wichita before pursuing a protest with the Granting Authority. Protestors are put on notice that according to federal regulations, certain determinations made at the local level are not subject to appeal to the Granting Authority. If a review is granted by the Granting Authority, it will be limited to:

1. the City of Wichita’s failure to have or follow its protest procedures, or its failure to review a complaint or protest; or

2. violations of Federal law or regulations.

The Contract Compliance Officer will provide notice to the Granting Authority Regional Office or Headquarters Office of any request for reconsideration before the City Council, and also provide notice of the decision rendered by the City Council, or any alternative resolution reached.

5. CONTRACT PERIOD AND PAYMENT TERMS

The term of this contract shall be for a one (1) year period with four (4) one (1) year options to renew under the same terms and conditions by mutual agreement of both parties. Fees and expenses shall be held constant for first two years of the contract. A one-time rate increase of no more than five percent (5%) of the original contracted rate will be granted for years 3-5 of the contract renewal (maximum of five years). Specific project details (Statement of Work, Milestones, etc.) will be negotiated prior to execution of contract. Once goals as outlined are met and parties mutually agree that terms have been satisfied, the contract shall be complete.

Either party may cancel its obligations herein upon thirty-day (30) prior written notice to the other party. It is understood that funding may cease or be reduced at any time, and in the event that adequate funds are not available to meet the obligations hereunder, the city reserves the right to terminate this agreement upon thirty (30) days prior written notice to the contracted party.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 16 RFP #260206

6. INSURANCE REQUIREMENTS

LIABILITY INSURANCE SPECIFICATIONS

The Successful Bidder will be required to furnish a Certificate of Insurance (prior to the Purchase Order, Agreement, or Contract being issued) with the following minimum coverage:

1. Commercial General Liability

Covering premises---operations, xcu hazards, Product/Completed Operations, errors and omissions, Broad Form Property Damage and Contractual Liability with minimum limits as follows:

Bodily Injury Liability $2,000,000 Each Occurrence $2,000,000 Annual Aggregate

Property Damage Liability $1,000,000 Each Occurrence $2,000,000 Annual Aggregate Or Bodily Injury and Property Damage $1,000,000 Each Occurrence Liability (Combined Single Limit) $2,000,000 Annual Aggregate

2. Comprehensive Automobile Liability All Owned, Non-Owned, and Hired vehicles with minimum limits as follows:

Bodily Injury Liability $1,000,000 Each Occurrence

Property Damage Liability $1,000,000 Each Occurrence Or Bodily Injury and Property Damage Liability (Combined Single Limit) $1,000,000 Each Occurrence

3. Workers' Compensation to meet Statutory requirements.

4. Employers Liability $1,000,000 Each Accident $1,000,000 Occupational Disease $2,000,000 Annual Aggregate

The following additional coverages will apply when selected:

Required: YES_X__ NO ___

5. Professional Liability (Claims made basis) $2,000,000 Each Claim $2,000,000 Annual Aggregate Required: YES___ NO _X__

6. Pollution Liability $1,000,000 Each Claim $1,000,000 Annual Aggregate Required: YES_X__ NO ___

7. Umbrella Liability $5,000,000 Each Claim $5,000,000 Annual Aggregate The Insurance Certificate must contain the following:

The City of Wichita and Wichita Airport Authority shall be added as primary and non-contributory additional insured. The policy shall also provide coverage for contractor’s/vendor’s contractual obligations created in the Agreement. Coverage shall be the greater of the requirements stated here or the contractor’s existing policy.

The Certificate of Insurance must be submitted within ten (10) days after notification of award to Airport Capital Projects and Development Division, Katie Striegel (kstriegel@wichita.gov), 2173 S. Air Cargo Rd, Wichita, Kansas 67209

END OF SPECIFICATIONS

(2/2026) mailto:kstriegel@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 17 RFP #260206

7. GENERAL SPECIFICATIONS:

GENERAL SPECIFICATIONS

KANSAS OPEN RECORDS ACT

Pursuant to the Kansas Open Records Act (K.S.A. 45-215 et seq.), all proposals received become a public record once award of the contract or agreement has been approved by the City Council. Consultants should not expect the City to seek confidentiality protection for any claimed privileged or proprietary information in the written qualification just because the material is marked "confidential" or "proprietary." For any essential information that the consultant reasonably believes can be defended as being exempt from disclosure under the Act, the information must be capable of being separated or redacted from the balance of the qualification and should be clearly and specifically marked as confidential or proprietary. For any material so designated, the City will seek to claim confidentiality if the justification for such confidentiality is readily apparent or if the bidder requests that the City to contact the bidders for guidance before making the material public. The City cannot guarantee the confidentially of claimed material, however. Submission of proprietary or other alleged protected business information without prior notice to the City and proper marking may render a proposal or bid non-responsive resulting in disqualification from competition.

PROPOSAL FORMS

All proposals MUST be electronically submitted and acknowledged (Yes/No) by an officer or employee authorized to submit and bind the proposer to the terms of the solicitation and proposer. Any exceptions, to the specifications, terms and/or other conditions concerning the proposal, must be noted in the “proposal" submitted to be considered. The "proposal" is to be submitted electronically through the City’s Procurement Portal (wichita.gov/procurementportal) using a secure login/password. Vendors are requested to submit current literature or brochures relating to their proposal.

CONFLICT OF INTEREST

The firm is required to disclose that it has no conflict of interest with regard to any officer or employee of the companies involved including the City of Wichita.

LICENSE

Vendors bidding on commodities or services for the City of Wichita must be currently licensed by the City of Wichita or the State of Kansas, where applicable, before a purchase order or contract will be issued.

CONTRACT

The successful vendor agrees to enter into a contract with the City, and when required, as per specifications, to furnish bond by a surety company authorized to do business in the State of Kansas.

SUBCONTRACTING/JOINT VENTURES

Respondents are encouraged to consider subcontracting portions of the contract to small & emerging businesses. A joint venture between two or more vendors is wholly acceptable if it serves the best interests of the City of Wichita. If this is done, the names of the proposed subcontracting vendors must be clearly identified in the qualification. Following an award of the contract, no additional subcontracting will be permitted without the express prior written consent of the City of Wichita. The firm receiving the contract award will be responsible for any work of such subcontractors and sign the contract with the City of Wichita.

SMALL & EMERGING BUSINESS ENTERPRISE PARTICIPATION ENCOURAGEMENT

The City of Wichita encourages all vendors to include small & emerging business participation in their proposals.

Therefore, each consultant shall specifically identify the participation of small & emerging contractors and subcontractors in the work to be performed by the consultant and shall list such small & emerging contractors or subcontractors by name and show the dollar amount of work to be performed by each in the proposal.

ARBITRATION PROVISIONS

"Notwithstanding anything to the contrary contained in these proposal documents or the contract to be awarded herein, the City shall not be subject to arbitration and any clause relating to arbitration contained in these proposal documents or in the contract to be awarded herein shall be null and void."

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 18 RFP #260206

ANTITRUST LITIGATION CLAUSE

"For good cause, and as consideration for executing a purchase order/contract, the contractor, acting therein by and through its authorized agent, hereby conveys, sells, assigns, and transfers to the City of Wichita, all rights title and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and the State of Kansas, relating to the particular product, products, or services purchased or acquired by the City of Wichita, Kansas, pursuant to a purchase order/contract.

CONSTRUCTION - PAVING PROJECTS

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