08042026_PM_EVN0032022_1_2_0_08172026_Solicitation_Packet.pdf

Miami-Dade County

8/4/2026

Solicitation Packet for

Solicitation PM-EVN0032022

International Waste Hauling & Disposal for MDAD

Solicitation Designation: PUBLIC

Miami-Dade County

Table of Contents 1 ITB-Solicitation_Overview-General_TC_1.13.26_v26-1.pdf 3 EVN-32022_Intl_Waste_Hauling_Sections_2_3_4_-_FINAL.pdf 5 Attachment_1_-_Sample_Price_Adjustment_Calculation_26.06.26.pdf 18 Attachment_2_-_MDAD_Environmental_Policy.pdf 19 EVN0032022_Intl_Waste_-_Addendum_No_1.pdf 20

Rev. 1.13.26 - V. 26-1

MIAMI-DADE COUNTY, FLORIDA

INVITATION TO BID

(ITB)

Event Number: EVN0032022 Event Title: International Waste Hauling & Disposal for the Miami-Dade

Aviation Department

Solicitation Contact: Justin Espagnol Procurement Contracting Officer 2 Strategic Procurement Department justin.espagnol@miamidade.gov

Solicitation Contact: Heylicken Espinoza Procurement Contracting Officer 3 Strategic Procurement Department heylicken.espinoza@miamidade.gov

Solicitation Contact: Marie Williams Procurement Contracting Manager Strategic Procurement Department marie.williams@miamidade.gov

Document Page 3 of 20 mailto:justin.espagnol@miamidade.gov mailto:heylicken.espinoza@miamidade.gov mailto:marie.williams@miamidade.gov

Rev. 1.13.26 - V. 26-1

GENERAL TERMS AND CONDITIONS:

All Miami-Dade County’s general terms and conditions applicable to procurement contracts are posted online. Bidders that receive an award from Miami-Dade County through the competitive procurement process must anticipate the inclusion of these requirements in the resultant Contract. These general terms and conditions are considered non-negotiable and include important instructions and requirements that affect all Bids. By submitting a Bid for a Miami-Dade County solicitation, a Bidder attests to its understanding of these general terms and conditions.

All applicable terms and conditions pertaining to this Solicitation and resultant Contract may be viewed online at the Strategic Procurement Department’s webpage by clicking on the below link:

general-terms-and-conditions-r26-1.pdf

NOTICE TO ALL BIDDERS:

Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS and in this Solicitation document. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami-Dade County Solicitation via INFORMS. Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.

For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date specified in the Solicitation. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).

Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.

No part of a Bid can be submitted via hardcopy, email, or fax.

If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.

Suppliers/Vendors are encouraged to access the links below to assist with submission of responses to the Solicitation.

Recorded eSupplier Workshop https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Document Page 4 of 20 https://www.miamidade.gov/resources/strategic-procurement/documents/general-terms-and-conditions-r26-1.pdf https://supplier.miamidade.gov/ https://supplier.miamidade.gov/ https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Rev. 4.22.24 v.24-1

SECTION 2

ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The purpose of this Solicitation is to establish a contract with one (1) vendor for International Waste Hauling and Disposal Services for the Miami-Dade Aviation Department (MDAD) at Miami International Airport (MIA), and two (2) General Aviation Airports (GAA) which are the Opa-Locka Executive Airport and Miami Executive Airport. International waste such as Foodstuffs and certain plant and animal materials removed from international aircrafts, is considered “Regulated Garbage” by the United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS) Plant Protection and Quarantine (PPQ). It must be disposed of in accordance with special requirements set by USDA APHIS and other applicable federal, state and local regulations. U.S. Customs and Border Protection (CBP) officials and other PPQ personnel ensure proper and consistent handling of regulated garbage at U.S. ports of entry and other locations.

2.2 DEFINITIONS

In addition to General Terms and Conditions, Section 1.1 - Definitions, the following words and expressions used in this Solicitation shall be construed as follows, except when it is clear from the context that another meaning is intended:

A. Compliance Agreement – shall mean a signed, written, legal agreement issued by CBP or APHIS PPQ personnel to facilities that have been approved by APHIS to handle Regulated Garbage. A Compliance Agreement consists of PPQ Form 519 Compliance Agreement and all the required addenda, including the company operating procedures. Compliance Agreements (and addenda) are additionally required to formalize agreements with caterers, garbage haulers, garbage processors, and other entities responsible for handling or processing regulated garbage.

B. International Waste or Regulated Garbage – shall mean all waste materials derived in whole or in part from fruits, vegetables, meats, or other plant or animal material and other refuse of any character whatsoever that has been associated with any material that has been generated on-board, or removed from, by any means of conveyance of an international aircraft.

C. Foodstuffs – shall mean any substance with food value, specifically the raw material of food before or after processing.

2.3 PRE-BID CONFERENCE

It is highly recommended that Bidders attend the Pre-Bid Conference to become familiar with any conditions that may affect the Services to be provided. Bidders are advised to examine the requirements and specifications in this Solicitation carefully, and to become thoroughly aware of all conditions and requirements that may in any manner affect the Work to be performed under the Contract. No additional allowances will be made because of a lack of knowledge of these conditions.

The Pre-Bid Conference has been scheduled as follows:

The Pre-Bid Conference will be held on Thursday, July 16th, 2026, at 10:00 AM (EST) at: Miami International Airport, Building 5A, 4200 NW 36th Street, Miami, FL 33166, 2nd Floor Conference Room G.

Bidders are requested to arrive promptly, as the meeting will start on time, and to have access to and/or a copy of the Solicitation during the Pre-Bid Conference. The Cone of Silence does not apply to this meeting, allowing any questions to be addressed with representatives from Miami-Dade County. This is a public meeting, and multiple members of individual community councils may be present. The County is not responsible for any costs incurred by potential Bidders to attend the Pre-Bid Conference.

2.4 TERM OF CONTRACT: FIVE YEARS

This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the Board of County Commissioners (BCC) or designee, unless otherwise stipulated in writing by the County. The Contract shall expire on the last day of the 60th month.

2.5 METHOD OF AWARD

The award of this Contract will be made to the lowest priced responsive, responsible Bidder in the aggregate. To be considered for award, the Bidder shall offer a price for all items in the Solicitation. Items that will be provided to the County at no cost must show a zero (0) in the price line. The County will determine the Bidder for award by totaling the extended pricing for all items. If a Bidder fails to submit a price for all items in the Solicitation, its offer may be deemed non-responsive.

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2.6 BIDDER REQUIREMENTS

In addition to the requirements detailed in Section 1-General Terms and Conditions, Paragraph 1.2 - Instructions to Bidders, the Bidder shall meet the following requirements to be considered for award:

2.6.1 Bidder shall be regularly engaged in the business of providing hauling and disposal of USDA APHIS regulated garbage to be considered for award. Bidder shall provide three (3) different references from customers to whom the Bidder has provided or is currently providing hauling and disposal of USDA APHIS regulated garbage as described throughout this Solicitation. In lieu of the references from the Bidder, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/Bidder’s key personnel has successfully provided the goods/services (Section 4: Submittal Requirements). These references shall ascertain to the County’s satisfaction that the Bidder has sufficient expertise in the industry, and its firm is properly equipped to perform the required goods/services.

2.6.2 Bidder shall have and always maintain during any resulting Contract the required Miami-Dade County Department of

Solid Waste Management General Hauler Permit at the time of Bid submittal and provide a copy of such with their Bid submittal.

2.6.3 Bidder shall have and always maintain during any resulting Contract the required valid Compliance Agreement with

USDA APHIS or CBP for disposal of Regulated Garbage at both a primary and backup disposal facility(ies) at the time of Bid submittal and provide a copy of such with their Bid submittal. Such Compliance Agreement shall confirm that the Bidder has the right and ability to dispose of at least 20,000,000 pounds (lbs.) annually of USDA APHIS Regulated Garbage, regardless of disposal facility.

2.6.4 Bidder shall have and always maintain during any resulting Contract the required valid Compliance Agreement with

USDA APHIS or CBP for processing of Regulated Garbage for the primary and back-up disposal facilities at the time of Bid submittal and provide a copy of such with their Bid submittal.

2.6.5 Bidder shall have and always maintain during any resulting Contract the required valid Compliance Agreement with

USDA APHIS or CBP for cartage of Regulated Garbage to the primary and back-up disposal facilities at the time of Bid submittal and provide a copy of such with their Bid submittal.

2.6.6 Bidder shall provide the specifications for the compactors (in accordance with Section 2.14 – Brand Name or Equal

Product) and containers it is proposing for MDAD’s approval. The documentation shall consist of manufacturer product information sheets or a letter from the manufacturer, which shall ascertain to MDAD’s satisfaction that the items adhere to the specifications stated in Section 3 of this Solicitation. MDAD’s decision in this regard shall be final.

2.6.7 Bidder shall assign a competent company representative (i.e., Project Manager or Supervisor) who is cognizant of industry standards and is authorized to discuss matters pertaining to the resulting Contract in order to provide MDAD’s Project Manager or designee with support and information. The company representative shall be able to communicate with MDAD’s Project Manager or designee and shall have full authority to act on behalf of the Awarded Bidder on all matters related to the resulting Contract. Bidders are required to provide their designated company representative’s name, title, phone number, and e-mail address. All resources shall be available Monday through Friday, 8AM to 5PM to provide immediate support and expedite Services.

The Bidder shall provide all the information, documents and/or attachments listed above to be considered for award. All information, documents, and/or attachments listed above are due with the Bid by the solicitation’s end time and date. The County may, at its sole discretion and in its best interest, allow the Bidder to complete, supplement or supply the required information, documents and/or attachments during the bid evaluation period. Failure to provide all the required information, documents and/or attachments with the Bid or, if allowed, as requested by the County during the Bid evaluation period, may result in the Bidder being declared non-responsive or non-responsible.

Bidders are strongly cautioned to refrain from providing with their Bid submittal any supplemental/ancillary documentation that is not specified in this Solicitation. Such documentation (i.e., a proposal, price quote document, company literature, marketing material, etc.)

Document Page 6 of 20 is not required or desired to be provided for this Solicitation.

During the Bid evaluation period, the County’s Strategic Procurement Department (SPD) will review the information, documents and/or attachments submitted by the Bidder, may request additional information from the Bidder, and/or obtain additional information from available sources, to completely evaluate the Bidder’s submittal and ascertain that the Bidder meets the stipulated requirements and determine the Bidder’s ability to perform under a resulting Contract. The County shall be sole judge of a Bidder’s compliance with requirements and the Bidder’s ability to perform under a resulting Contract. Failure to meet the stipulated requirements or to demonstrate ability to perform under a resulting Contract, as determined by the County, may result in the Bidder being declared non-responsible.

During a resulting Contract, the Awarded Bidder has an obligation to advise the County of any changes, intended or otherwise, to the evidence given in compliance with the requirements in this Solicitation.

2.7 PRICES

2.7.1 Bidder must provide pricing in INFORMS indicating one (1) unit price for the one-year quantity(ies) for line items as described, in accordance with all terms and conditions of this Solicitation. Estimated annual quantities provided in INFORMS are provided for Bidders' guidance only. Refer to Section 1, Paragraph 1.9, Quantities.

2.7.2 Bidder’s prices shall be inclusive of all necessary labor, staffing, materials, equipment, and any other element of cost or price required to provide the Services detailed in this Solicitation.

2.7.3 The Awarded Bidder may offer lower prices to MDAD for any line items at any time during the Contract term, including any extension thereof.

2.7.4 In accordance with General Terms and Conditions, Section 1.3, Preparation of Bids, alternate Bids are NOT allowed.

2.8 PRICE ADJUSTMENT BASED ON CONSUMER PRICE INDEX (CPI)

The Bidder’s prices shall be inclusive of all costs, delivery, charges, and fees. Additional charges of any kind will not be accepted.

The initial Contract prices shall remain fixed and firm for a period of no less than twelve (12) months from the Solicitation’s end date.

Thereafter, prices may be adjusted upward or downward as follows:

The County may elect to negotiate price adjustments with the Awarded Bidder (decreases or increases) based on changes in the Consumer Price Index for All Urban Consumers (CPI-U), Series ID: CUURS35BSA0, CUUSS35BSA0, series titled: All items in Miami-Fort Lauderdale-West Palm Beach, FL, All Urban Consumers, Not Seasonally Adjusted, as published by the U.S.

Bureau of Labor Statistics (BLS). The Base CPI Index for adjustments will be the Index published by the BLS for the referenced CPI Series in the month and year when the Solicitation ended (or the month prior to the Solicitation’s end date if the solicitation’s end month is not published by BLS), and the Base Price shall be the Contract’s initial prices.

The period used to calculate the adjustment will begin in the month when the Solicitation ended (or the month prior to the Solicitation’s end date if the Solicitation’s end month is not published by BLS) and will include as many months as have been published by the BLS at the time of the adjustment.

Refer to Attachment 1 – Sample Price Adjustment Calculation for additional information.

Should the referenced index be discontinued by the BLS, or should its data be unavailable, the County will use the Consumer Price Index for All Urban Consumers (CPI-U), Series ID: CUUR0300SA0, CUUS0300SA0, Titled: All items in South Urban, All Urban Consumers, Not Seasonally Adjusted. Price adjustments may also be negotiated based on other indexes published by the BLS (CPI or PPI) or other economic factors if these economic indicators are evidently proven to have directly affected the Contract prices during the Contract period.

An Awarded Bidder may initiate a request for price adjustment, the County will review such request as prescribed above and will grant the price adjustment as requested, negotiate with the Awarded Bidder to determine the appropriate price adjustment, or reject the request in its best interest. If the County elects to reject an Awarded Bidder's request for an adjustment, the Awarded Bidder is not excused from continuing to perform under the Contract. Failure of an Awarded Bidder to perform under these circumstances may result in such Awarded

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Bidder being deemed in breach of Contract and the County terminating its Contract with such Awarded Bidder in accordance with Section 1-General Terms and Conditions, Paragraph 1.26 - Termination for Default.

Adjusted prices shall remain firm for at least twelve (12) months; thereafter, prices may be readjusted as prescribed above. Any price adjustments authorized by the County shall be formalized by a Contract Modification, originated, and published by SPD. Under no circumstances should an Awarded Bidder invoice the County a price that is higher than the price authorized through the Contract award or an approved Contract Modification.

2.9 METHOD OF PAYMENT

The Awarded Bidder shall submit itemized invoices and any associated back-up documentation electronically or in hard copy format, monthly, or as otherwise directed by MDAD, to the County as follows:

Miami-Dade Aviation Department PO Box 526624 Miami, FL 33152-6624 Attention: Accounts Payable

OR

Email to: payables@miami-airport.com

The County may at any time designate a different address and/or contact person by giving written notice to the other party. Refer to Section 1, General Terms and Conditions, Paragraph 1.36 - Invoices, for further requirements.

2.10 INSURANCE

This section supersedes Section 1, General Terms and Conditions, Paragraph 1.22 - Insurance Requirements (A) (2) and (3), as outlined below:

2. Commercial General Liability in an amount not less than $1,000,000 per occurrence, and $2,000,000 in the aggregate. Policy must be endorsed to include Products and Completed Operations. Miami-Dade County must be shown as an additional insured with respect to this coverage.

3. Automobile Liability Insurance covering all owned, non-owned, and hired vehicles used in connection with the Services, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. If operating vehicles in the Airfield Operations Area (AOA), a limit of $5,000,000 combined single limit for bodily injury and property damage liability is required. Policy must include MCS-90 endorsement.

Section 1, General Terms and Conditions, Paragraph 1.22 - Insurance Requirements (A) has been amended to include the following:

4. Pollution Liability insurance, in an amount not less than $2,000,000 covering third party claims, remediation expenses, and legal defense expenses arising from on-site and off-site loss, or expense or claim related to the release or threatened release of Hazardous Materials that result in contamination or degradation of the environment and surrounding ecosystems, and/or cause injury to humans and their economic interest.

*Excess/Umbrella Liability may be used to supplement minimum liability coverage requirements. Follow form basis is required if providing Excess Liability.

2.11 SMALL BUSINESS MEASURES

This Solicitation includes a Bid Preference contract measure for Miami-Dade County Certified Small Business Enterprises (SBEs).

Refer to Section 1, General Terms and Conditions- Paragraph 1.45 – Small Business Enterprise (SBE) Measures for additional information.

2.12 ADDITION AND DELETION OF SITES AND ADDITIONAL SERVICES

A. Sites During the term of the Contract the County may require the contracted services at additional sites. Under these circumstances, a County representative may obtain a price quote from the Awarded Bidder for Services at the additional site(s). The County reserves the right to award these Services to an Awarded Bidder based on the price quoted, to negotiate a price for these Services with an Awarded Bidder, or to acquire the Services through a separate Solicitation.

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During the term of the Contract the County may need to discontinue Services in some sites. Under these circumstances, a County representative will notify the Awarded Bidder at least fourteen (14) calendar days prior to the required discontinuation.

All additions or deletions of sites authorized by the County shall be formalized by a Contract Modification, originated, and published by SPD. Under no circumstances should an Awarded Bidder commence servicing a new site or stop servicing a site under Contract, without an executed Contract Modification.

B. Services

During the term of the Contract the County may require additional Services like those listed in this Solicitation. Under these circumstances, a County representative may obtain a price quote from the Awarded Bidder. The County reserves the right to award the additional Services to the Awarded Bidder based on the price quoted, to negotiate a price with the Awarded Bidder for the additional Service, or to acquire the additional Service through a separate Solicitation.

All additions or deletions of Services authorized by the County shall be formalized by a Contract Modification, originated, and published by the Miami-Dade County Strategic Procurement Department (SPD). Under no circumstances should an Awarded Bidder commence servicing a new site or stop servicing a site under Contract, without an executed Contract Modification.

2.13 LIQUIDATED DAMAGES

Failure to deliver and/or pickup container(s)/compactor(s), or to complete a non-scheduled pickup of a container/compactor in accordance with the Contract will cause the Awarded Bidder to be subject to liquidated damages in the following amounts for each calendar day that the product is not delivered and/or picked up, as compensation due to the County for loss of use and for additional costs incurred due to such untimely delivery and/or pickup:

a. Miami Opa-Locka Airport: Current price per pickup.

b. Miami Executive Airport: Current price per pickup.

c. Miami International Airport: One thousand (1,000) times the price per pound.

The County shall have the right to deduct said liquidated damages from any amount due, or that may become due, to the Awarded Bidder under the resulting Contract, or to invoice the Awarded Bidder should the liquidated damages exceed the amount due to the Awarded Bidder.

2.14 BRAND NAME OR EQUAL PRODUCTS

If an item in this Solicitation is identified as “Brand Name or Equal,” the item’s description reflects the characteristics and level of quality that will satisfy the County’s needs. The salient physical, functional, or performance characteristics that “Equal” products must meet are specified in the Solicitation.

To be considered for award, Bids of “Equal” products, including “Equal” products of the Brand Name manufacturer, must:

1. Meet the salient physical, functional, or performance characteristic specified in this Solicitation,

2. Clearly identify the item by Brand Name and Make and Model number (if any),

3. Include descriptive literature such as specifications, illustrations and/or drawings,

4. Clearly describe any modification the Bidder plans to make to the item to make it conform to the Solicitation requirements, and

5. Clearly show all modifications in all descriptive materials.

The County reserves the right to require a sample of “Equal” items for evaluation at no cost to the County. If a sample is required, the County will notify the Bidder in writing and will specify the delivery address and the deadline for submission of the sample. Each sample shall be submitted as stipulated in the County’s notice and shall be clearly labeled with the Bidder's name, Solicitation number, Solicitation title, Manufacturer and Brand Names, and Make and Model number (if applicable). If a Bidder fails to submit the sample as stipulated, its Bid for the item may be declared non-responsive or non-responsible. Any sample submitted shall create an express warranty that the whole of the goods and/or Services to be provided by the Bidder during a resulting Contract shall conform to the sample submitted.

The County will evaluate “Equal” items based on the information furnished by the Bidder (in accordance with Section 2.6.6, information identified in the Bid and reasonably available to the Contracting Officer, and/or samples provided by the Bidder. The County is not responsible for locating or obtaining any information not identified in the Bid or the sample. The County shall be sole judge of the

Document Page 9 of 20 acceptability of “Equal” items, and its decision shall be final. Should an “Equal” item not be accepted by the County, the Bidder’s offer for that item may be deemed non-responsive or non-responsible.

Unless the Bidder clearly indicates that the item Bid is an “Equal” product, the Bidder shall provide the Brand Name product referenced in the Solicitation.

2.15 COUNTY USER ACCESS PROGRAM (UAP)

Section 1, General Terms and Conditions, Paragraph 1.37 – County User Access Program (UAP) does not apply to this Solicitation.

2.16 TRUST AGREEMENT

2.16.1 Incorporation of Trust Agreement by Reference: Notwithstanding any of the terms, provisions and conditions of this Agreement, it is understood and agreed by the parties hereto that the provisions of the Amended and Restated Trust Agreement dated as of the 15th day of December, 2002 as amended from time to time, by and between the County and the JP Morgan Chase Bank as Trustee and Wachovia Bank, National Association as Co-trustee (“the Trust Agreement”), which Trust Agreement is incorporated herein by reference, shall prevail and govern in the event of any inconsistency with or ambiguity relating to the terms and conditions of this Agreement, including the rents, fees or charges required herein, and their modification or adjustment. Copies of the Trust Agreement are available for inspection in the offices of the Department during normal working hours.

The Amended and Restated Trust Agreement link:

https://www.miami-airport.com/library/pdfdoc/Propertise/Amended%20and%20Restated%20Trust%20Agreement%202002.pdf

2.16.2 Adjustment of Terms and Conditions: If, at any time during the term or any extension thereto, as applicable, of this Agreement, a court of competent jurisdiction shall determine that any of the terms and conditions of this Agreement, including the rentals, fees and charges required to be paid hereunder to the County by the Lessee or by other Lessees under other Agreements of the County for the lease or use of facilities used for similar purposes, are unjustly discriminatory, the County shall have the right to modify such terms and conditions and to increase or otherwise adjust the rentals, fees and charges required to be paid under this Agreement in such a manner as the County shall determine is necessary and reasonable so that the rentals, fees and charges payable by the Lessee and others shall not thereafter be unjustly discriminatory to any user of like facilities and shall not result in any violation of the Trust Agreement or in any deficiency in revenues necessary to comply with the covenants of the Trust Agreement. In the event the County has modified the terms and conditions of this Agreement, including any adjustment of the rentals, fees and charges required to be paid to the County pursuant to this provision, this Agreement shall be amended to incorporate such modification of the terms and conditions including the adjustment of rentals, fees and charges upon the issuance of written notice from the Department to the Lessee.

2.17 TITLE VI SOLICITATION NOTICE

As a condition of a grant award, the Sponsor shall demonstrate that it complies with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq) and implementing regulations (49 CFR part 21) including amendments thereto, the Airport and Airway Improvement Act of 1982 (49 U.S.C. § 47123), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101, et seq.), U.S.

Department of Transportation and Federal Aviation Administration (FAA) Assurances, and other relevant civil rights statutes, regulations, or authorities, including any amendments or updates thereto. Guidelines for Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on December 29, 2025 Page 27 This may include, as applicable, providing a current Title VI Program Plan to the FAA for approval, in the format and according to the timeline required by the FAA, and other information about the communities that will be benefited and impacted by the project. A completed FAA Title VI Pre-Grant Award Checklist is required for every grant application, unless excused by the FAA. The Sponsor shall affirmatively ensure that when carrying out any project supported by this grant that it complies with all federal nondiscrimination and civil rights laws based on race, color, national origin, sex, creed, age, disability, genetic information, in consideration for federal financial assistance. The Department’s and FAA’s Office of Civil Rights may provide resources and technical assistance to recipients to ensure full and sustainable compliance with Federal civil rights requirements.

Failure to comply with civil rights requirements will be considered a violation of the agreement or contract and be subject to any enforcement action as authorized by law.

2.18 FORCE MAJEURE

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Section 1, General Terms and Conditions, Paragraph 1.59 - Force Majeure, is being replaced by the following:

Performance by each party shall be pursued with commercially reasonable efforts in all requirements under this Agreement; however, except as otherwise expressly provided herein, neither party shall be liable to the other for any loss or damage for delay due to causes that (i) were beyond the reasonable control and (ii) were not caused by the negligence or lack of commercially reasonable efforts of the affected party or its subcontractors or suppliers. The parties agree that, provided the conditions stated in (i) and (ii) above apply, the following are causes or events of force majeure: acts of civil or military authority (including courts and regulatory agencies), acts of God (excluding normal or seasonal weather conditions), riot or insurrection, inability to obtain required permits or licenses, blockades, embargoes, sabotage, epidemics and unusually severe floods, or acts or decisions of the Federal Aviation Administration, the Department of Transportation, the Transportation Security Administration, or the Environmental Protection Agency. The party affected shall provide written notice to the other party indicating the nature, cause, date of commencement thereof, the anticipated extent of such delay and whether it is anticipated that any completion or delivery dates will be affected thereby, and shall exercise due diligence to mitigate the effect of the delay. The parties agree that the commercial impacts of COVID-19 are currently known to the parties, and that commercial impacts related to COVID-19 shall not constitute force majeure events.

In the event of any delay resulting from such causes and provided the affected party has promptly notified the other and exercised commercially reasonable efforts as provided above, the time for performance under this Agreement (including the payment of monies) shall be extended for a period of time reasonably necessary to overcome the effect of such delay.

2.19 COMPLIANCE REQUIREMENTS

A. Uniform and Personnel Identification:

All personnel performing Services under this Contract must carry valid government-issued photo identification such as a driver’s license. All personnel shall wear a uniform shirt (or t-shirt) clearly displaying the Awarded Bidder’s company name. Uniforms shall be maintained so all personnel are neat, clean, and professional in appearance and shall be worn at all times while working on County premises. Non-uniform clothing will not be permitted.

B. Legal Requirement for Environmental Protection:

The Awarded Bidder shall also comply with the Miami-Dade County Environmental Protection Ordinance as stated in Chapter 24 of the Miami-Dade Code. This ordinance is made a part of these specifications by reference and may be obtained on the following link: Miami-Dade County Environmental Protection Ordinance, or if necessary, by contacting the Department of Regulatory and Economic Resources (RER), 701 NW 1 Court, Suite 400, Miami, FL 33136, Telephone (305) 372-6789.

C. MDAD OPERATIONAL DIRECTIVE NO. 25-01

The Awarded Bidder shall adhere to MDAD’s Operational Directive No. 25-01 – Disposal of Waste and Recyclable Material from the Air Operations Area at Miami International Airport.

D. MDAD ENVIRONMENTAL POLICY COMPLIANCE

In addition to Section 1, General Terms and Conditions, Paragraph 1.14 - Federal, State, and Local Requirements Compliance, the Awarded Bidder shall comply with the Miami-Dade Aviation Department Environmental Policy (Attachment 2). The Awarded Bidder shall conduct Contract activities in accordance with all such applicable requirements, regulations, directives, ordinances, and other governmental authorizations, and certifies that all required licenses, certifications, and permits are current and available upon request to MDAD’s Project Manager or designee. Awarded Bidder acknowledges that it is responsible for ensuring that its employees and Subcontractors who perform Services on site during the term of the Contract shall receive and review all relevant information and material.

2.20 PRE-WORK MEETING

Following the award of this Solicitation, MDAD will conduct a pre-work meeting with the new Awarded Bidder prior to the commencement of any Services. The meeting will ensure mutual understanding of the contract requirements, scope of work, service expectations, and communication protocols. Attendees will include representatives from MDAD and the new Awarded Bidder. Topics will include schedule and transition period (see Section 2.24 below), roles and responsibilities, scope of work, compactor availability, site and site access, safety and security requirements, reporting, invoicing, and communication procedures. Additional meetings may be scheduled by the County throughout the contract to address performance or operational matters.

2.21 TRANSISTION PERIOD

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It is in the County’s best interest to ensure that MDAD’s Services remain uninterrupted due to any changes resulting from this Solicitation.

The Awarded Bidder shall be provided a transition period to allow for a seamless and uninterrupted transition from the incumbent Contractor to the new Awarded Bidder. It shall be the responsibility of the new Awarded Bidder to work closely and cooperate with MDAD and the incumbent Contractor to ensure seamless transition of the Services. There will be no monetary payments to the new Awarded Bidder prior to the contract effective date.

End of Section.

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SECTION 3

SCOPE OF WORK/TECHNICAL SPECIFICATIONS

3.1 SCOPE OF WORK

The Awarded Bidder shall provide all labor, supervision, materials, supplies, tools, equipment, permits, agreements and all other items necessary for, or incidental to, performing the removal, processing and disposal of regulated garbage at Miami International Airport (MIA) compactor sites, MIA Waste Transfer Station, General Aviation Center, and two (2) General Aviation Airports (GAA) which are the Miami- Opa Locka Executive Airport (OPF) and Miami Executive Airport (TMB).

The Awarded Bidder shall provide, deliver, and maintain a minimum of fourteen (14) industrial compactors at MIA compactor sites, which will be used to contain the regulated garbage collected at MIA on the Air Operations Area (AOA). In addition, the Awarded Bidder shall provide, deliver, and maintain one (1) eight (8) cubic yard container at each GAA site: OPF and TMB.

The County estimates that more than 20,000,000 lbs. of regulated garbage may be generated annually at its aviation facilities specified in this Solicitation. However, the County makes no guarantee as to the amount of regulated garbage generated throughout the term of the Contract. The County has no contractual control over the disposition or amount of Regulated Garbage generated at any of its aviation facilities.

3.2 GOODS/SERVICES TO BE PROVIDED

3.2.1 MIAMI INTERNATIONAL AIRPORT

A. Collection Service The Awarded Bidder shall provide scheduled pick-up services at MIA, seven (7) days per week, including holidays. The pick-ups of the regulated garbage compactors shall be between the hours of 6:00 am to 12:00 pm (EST).

The Awarded Bidder shall drop off an empty compactor, pick up the compactor with regulated garbage that has been disposed and compacted by the County and transport it to the MIA weight station to weigh the loaded truck and obtain a weight ticket. The Awarded Bidder shall utilize vehicles which meet waste management industry standards and State of Florida Department of Transportation regulations for the hauling and disposal of regulated garbage within compactors.

B. MIA Sites Below is a list of the MIA sites currently on the AOA, which will require compactor(s) for regulated garbage collection.

1. General Aviation Center (GAC)

2. Gate D-14

3. Gate D-43

4. Gate E-30

5. Gate F-8

6. Gate H-12

7. Gate J-4

C. Compactors The Awarded Bidder shall supply and maintain Marathon® Signature Series RJ-250SC or approved equal compactors throughout the term of the Contract, including any extensions. Compactors can be rented, leased or owned by the Awarded Bidder. The County reserves the right to request proof of any rental or lease agreement (which the Awarded Bidder shall always maintain during any resulting Contract). The compactors shall be available upon a mutually agreed upon date between the MDAD Project Manager or designee and the Awarded Bidder (see Section 2.21 herein). The compactors shall be immediately replaced within 24 hours of written notification, due to any inoperable and/or irreparable conditions as determined by the County.

The Awarded Bidder shall be responsible for the cleaning, disinfecting, routine preventive maintenance, repairs, and replacement of the Awarded Bidder’s containers and compactors, during the term of the Contract including any extensions. The Awarded Bidder shall provide preventive maintenance in accordance with the original equipment manufacturer’s recommended periodic maintenance schedule. The Awarded Bidder shall inspect compactor(s) during pick-up and drop-off from the AOA and confirm that the compactor(s) is free of damage, mechanical issues, and malfunctions. Any damages, mechanical issues or

Document Page 13 of 20 malfunctions identified during pick-up and drop-off shall be notified to the MDAD Project Manager or designee prior to re-entering the AOA.

Compactor Minimum Technical Specifications:

1. Compactor(s) must have a minimum 34 cubic yard capacity.

2. Compactor(s) shall have a modified front doghouse with 3 modified doors that are transportable by hook and cable roll-off trucks.

3. Compactor(s) must be leak-proof and/or watertight to meet Florida Department of Transportation, USDA APHIS and/or CBP regulations for Regulated Garbage.

4. Compactor(s) must have hydraulic fittings on both sides of the compactor to accommodate the existing hydraulic equipment.

Ram extend (compactor) ¾” male, Ram return ¾” female connections.

5. The enclosure doors must contain replaceable seals to ensure unit remains watertight.

6. Color and Markings: Regulated garbage compactors shall be painted Red color code SW 6868 and clearly marked

“Regulated Garbage” in 4-inch letters.

3.2.2 GENERAL AVIATION AIRPORTS (GAA) SITES - OPF and TMB

A. Collection Service The Awarded Bidder shall provide scheduled pick-up Services at GAA sites every Monday, Wednesday, and Friday, including holidays. The pick-ups of the Regulated Garbage containers shall be between the hours of 6:00 am to 12:00 pm

(EST).

The Awarded Bidder shall collect all Regulated Garbage gathered at GAA U.S. Customs Facilities, in the Awarded Bidder’s containers approved for the containment of Regulated Garbage by CBP. The Regulated Garbage gathered by the County at the GAA sites will not be in compacted form.

B. Containers The Awarded Bidder shall provide containers and deliver one (1), eight (8) cubic yard leak-proof and/or watertight container to each GAA site.

The Awarded Bidder shall be responsible for the cleaning, disinfecting, routine preventive maintenance, repairs, and replacement of the Awarded Bidder’s containers during the term of the Contract, including any extensions. The Awarded Bidder shall provide preventive maintenance per the original equipment manufacturer’s recommended periodic maintenance schedule. The Awarded Bidder shall inspect the container(s) during pick-up and drop-off from the AOA and confirm the container(s) is free of damages and malfunctions. Any damage(s) or malfunctions identified during pick-up and drop-off shall be notified to the MDAD Project Manager or designee, prior to re-entering the AOA.

3.2.3 NON-SCHEDULED PICK-UPS FOR MIA AND GAA SITES

The Awarded Bidder shall provide non-scheduled pickups of International Waste at MIA and GAA sites upon request by the County within 24 hours of receiving written notification. The Awarded Bidder shall complete the non-scheduled pickup within 24 hours of receiving the written notice from the County. Pricing for non-scheduled pickups shall be the same as the Awarded Bidder’s pricing for regular scheduled pick-ups. Failure to complete the non-scheduled pickup may result in liquidated damages as stipulated in Section 2.13, Liquidated Damages.

End of Section.

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SECTION 4

SUBMITTAL REQUIREMENTS

4.1 BIDDER REQUIREMENTS

TO BE COMPLETED AND SUBMITTED BY ALL BIDDERS

Refer to Paragraph 2.6 to ensure that Bidder’s responses and attachments comply with the Solicitation's requirements.

Paragraph Reference Bidder Requirements

2.6.1

Bidder shall be regularly engaged in the business of providing hauling and disposal of USDA APHIS regulated garbage to be considered for award. Bidder shall provide three (3) different references from customers to whom the Bidder has provided or is currently providing hauling and disposal of USDA APHIS regulated garbage as described throughout this Solicitation.

In lieu of the references from the Bidder, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/Bidder’s key personnel has successfully provided the goods/services. These references shall ascertain to the County’s satisfaction that the Bidder has sufficient expertise in the industry, and its firm is properly equipped to perform the required goods/services.

Reference Company Name No. 1:

Is reference for the Bidder or key personnel:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 1.”

Contact’s name: _____________________________ Title: ______________________________

Address: ______________________________________________________________________

Phone Number: ______________________ Email: _____________________________________

Reference Company Name No. 2:

Is reference for the Bidder or key personnel:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 2.”

Contact’s name: _____________________________ Title: ______________________________

Phone Number: ______________________ Email: _____________________________________

Reference Company Name No. 3:

Is reference for the Bidder or key personnel:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 3.”

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Contact’s name: _____________________________ Title: ______________________________

Phone Number: ______________________ Email: _____________________________________

2.6.2

Bidder shall have and always maintain during any resulting Contract the required Miami-Dade County Department of Solid Waste Management General Hauler Permit at the time of Bid submittal and provide a copy of such with their Bid submittal.

Permit Number: ____________________________ Expiration Date:____________________________

Bidder indicate as provided a copy with the Bid submittal: Yes No

2.6.3

Bidder shall have and always maintain during any resulting Contract the required valid Compliance Agreement with USDA APHIS or CBP for disposal of Regulated Garbage at both a primary and backup disposal facility(ies) at the time of Bid submittal and provide a copy of such with their Bid submittal. Such Compliance Agreement shall confirm that the Bidder has the right and ability to dispose of at least 20,000,000 lbs. annually of USDA APHIS Regulated Garbage, regardless of the disposal facility.

2.6.4

Bidder shall have and always maintain during any resulting Contract the required valid Compliance Agreement with USDA APHIS or CBP for processing of Regulated Garbage for the primary and back-up disposal facilities at the time of Bid submittal and provide a copy of such with their Bid submittal.

2.6.5

Bidder shall have and always maintain during any resulting Contract the required valid Compliance Agreement with USDA APHIS or CBP for cartage of Regulated Garbage to the primary and back-up facilities at the time of Bid submittal and provide a copy of such with their Bid submittal.

2.6.6

Bidder shall provide the specifications for the compactors (in accordance with Section 2.14 – Brand Name or Equal Products) and containers it is proposing for MDAD’s approval. The documentation shall consist of manufacturer product information sheets or a letter from the manufacturer, which shall ascertain to MDAD’s satisfaction that the items adhere to the specifications stated in Section 3 of this Solicitation. MDAD’s decision in this regard shall be final.

Bidder indicate as provided documentation with the Bid submittal: Yes No

2.6.7

Bidder shall assign a competent company representative (i.e., Project Manager or Supervisor) who is cognizant of industry standards and is authorized to discuss matters pertaining to the resulting Contract in order to provide MDAD’s Project Manager or designee with support and information. The company representative shall be able to communicate with MDAD’s Project Manager or designee and shall have full authority to act on behalf of the Awarded Bidder on all matters related to the resulting Contract. Bidders are required to provide their designated company representative’s name, title, phone number, and e-mail address. All resources shall be available Monday through Friday, 8 AM to 5 PM, to provide immediate support and expedite Services.

Name of Bidder’s Authorized Representative: _________________________________________ Title of Bidder’s Authorized Representative: _________________________________________ Phone Number: _________________________________________ E-mail address: _________________________________________

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4.2. PRICE SUBMITTAL

Bidder shall provide pricing in INFORMS for International Waste Hauling and Disposal Services as indicated under Section 3, Scope of Work/Technical Specifications, in accordance with all applicable terms and conditions of this Solicitation. Estimated annual quantities provided in INFORMS are for Bidders’ guidance only. Refer to Section 1, General Terms and Conditions, Paragraph 1.9 - Quantities.

For clarification of the pricing per line item below:

Line item 1: Miami International Airport (MIA) The Bidder will provide an all-inclusive price (Refer to 2.7.2 above) per pound of regulated garbage for the pick-up of the compactors at MIA.