07 Attachment E - Expense Calculation Log.xlsx

This is an Expense Calculation Log for the Johnstown OVR Enhanced Driving and Ancillary Services contract issued by the Commonwealth of Pennsylvania, Department of Labor and Industry (DLI), Office of Vocational Rehabilitation (OVR), serving Cambria County. The log is designed to track and calculate reimbursable expenses for non-emergency transportation services provided to OVR employees and passengers with disabilities who are unable to operate motor vehicles independently. The expense tracking template captures transport hours, mileage, wait time, lodging, tolls, parking, and meals associated with trips originating from the Johnstown BVRS/BBVS OVR District office to locations where Commonwealth business is conducted. The calculation methodology applies a transport rate of $45 per hour, a GSA mileage rate of $0.655 per mile, and similar hourly rates for wait time, with provisions for deducting lunch periods from wait time totals.

The expense log serves as the documentation tool for invoicing and cost reconciliation under the contract, enabling suppliers to itemize all direct and ancillary transportation costs for reimbursement. The template requires suppliers to provide identifying information including supplier number, purchase order number, invoice number, and detailed date and time entries. All expense categories are consolidated into a single total cost figure for billing purposes. This procurement is reserved exclusively for Small Businesses in Pennsylvania's DGS Small Business Contracting program, and bidders were required to attach their Small Business Certificate to be deemed eligible for award consideration.