01 REV 4-23 Written Trans User Guide1 27 23.docx
DOCX document 106 KB Posted
- Contract number
- 505ENT-M18-WRITFORLANG-00
- Issued by
- Wisconsin
About this file
This document is a Quick Guide for Wisconsin's Statewide Written Foreign Language Translation Services contract #505ENT-M18-WRITFORLANG-00, managed by the Wisconsin Department of Administration's State Bureau of Procurement. The contract is mandatory for state agencies (optional for the University of Wisconsin System and Campuses) and available cooperatively to Wisconsin municipalities. Four vendors have been awarded contracts: Interpreters Unlimited Inc., Prisma International Inc., Bromberg & Associates, and Idea Translations, all with HIPAA Business Associate Agreements in place.
The contract provides written translation services for 26 core languages including Albanian, Arabic, Chinese, Spanish, Hmong, and others, with awards based on lowest price per word for 1-day delivery. Pricing varies by vendor and delivery timeframe: 1-day delivery (up to 1,000 words) ranges from $0.08-$0.18 per word, 5-day delivery (up to 5,000 words) from $0.07-$0.18 per word, and 15-day delivery from $0.07-$0.18 per word. The contract includes two renewal periods, extending from the original October 2018-September 2020 term through September 2024. State purchasing cards are accepted, and Business Case Exceptions allow contracting with non-contracted vendors when awarded suppliers cannot provide required services, subject to prior approval and documentation requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| 04 RFS WRITTEN LANGUAGE TRANSLATION WORK ORDER REQUEST.docx | DOCX document | |
| 07 Language Interpretation Contracts Guide.docx | DOCX document | |
| 02 Written Foreign Language Price Sheet.xlsx | XLSX spreadsheet | |
| 03 Written Foreign Language VENDOR INFO SHEET.xlsx | XLSX spreadsheet | |
| 06 RFB WRITTEN.pdf | ||
| 05 Written Trans Cantracts and 3832s.pdf |
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Written Translation Quick Guide Scope STATEWIDE WRITTEN FOREIGN LANGUAGE TRANSLATION SERVICES Contract #505ENT-M18-WRITFORLANG-00
| Mandatory: | YES (optional for UW System and Campuses) | |
| Cooperative: | YES (WI municipalities may use this contract) | |
| P-Card: | YES (State Purchasing Card may be used) |
| Contract Term: | October 1, 2018 to September 30, 2020 |
| Renewal 1: | October 1, 2020 to September 30, 2022 |
| Renewal 2: | October 1, 2022 to September 30, 2024 |
The Statewide Written Foreign Language Translation Services contract has been executed to provide State agencies the ability to translate vital documents into languages needed to meet the needs of their customers and to comply with federal civil rights.
Core Languages are: Albanian, Amharic, Arabic, Bosnian, Burmese, Chin, Chinese/Cantonese, Chinese/Mandarin (simplified), Croatian, Farsi (Persian), French, Hmong, Karen (Burmese), Khmer (Cambodian), Kinyarwanda/Kiswahili, Korean, Lao, Nepali, Polish, Rohingya, Russian, Serbian, Somali, Spanish, Thai, Vietnamese. BUSINESS CASE EXCEPTIONS: A specific form is no longer needed for waivers, now called Business Case Exceptions (BCE). In cases when none of the contracted vendors are able to provide a specific service, users must email kristina.harris@wisconsin.gov to obtain a BCE approval prior to contracting with a non-contracted vendor. The email must include documentation that all contracted vendors were contacted and were unable to provide the services needed; the name of the non-contracted vendor being requested; and the rates for that vendor. Upon approval of the BCE, State users must follow all procurement policies and procedures, including spending thresholds.
All Contractors have signed Business Associate Agreements for HIPAA. To obtain a copy of the agreement, contact Kristina Harris.
Contractors and Pricing See 03 Vendor Price & Information Sheet for full pricing for proofing, layout services, non-core languages, etc.
| Supplier |
| Contract Number |
| Supplier ID |
| Supplier Location |
| Interpreters Unlimited, Inc. |
| 505ENT-M18-WRITFORLANG-01 |
| 0000003728 |
| MAIN |
| Prisma International, Inc. |
| 505ENT-M18-WRITFORLANG-02 |
| 0000124873 |
| MAIN |
| Bromberg & Associates |
| 505ENT-M18-WRITFORLANG-04 |
| 0000124773 |
| MAIN |
| Idea Translations |
| 505ENT-M18-WRITFORLANG-05 |
| 0000124616 |
| MAIN |
| Award was based on the lowest price per word, for written translation of all core languages and was based upon 1-day delivery. |
| 1-day delivery (limited to 1000 words or less) |
| 5-day delivery (limited to orders of 5000 words or less) |
| 15-day delivery (turnaround date will be determined at the time work order is submitted to the contractor) |
| Interpreters Unlimited |
| $ 0.08 |
| $ 0.13 |
| $ 0.15 |
| Prisma International |
| $ 0.10 |
| $ 0.16 |
| $ 0.16 |
| Bromberg & Associates |
| $ 0.18 |
| $ 0.18 |
| $ 0.18 |
| Idea Translations |
| $ 0.18 |
(All core except Spanish which is $0.07) $ 0.17 (All core except Spanish which is $0.07) $ 0.16 (All core except Spanish which is $0.07)
(continued)
Vendor Contact Information See 03 Vendor Price & Information Sheet for pricing, Vendor contact information, languages, certifications, and pricing for services.
Contract Manager Kristina Harris DOA – State Bureau of Procurement 101 E. Wilson Street, 6th Floor, Madison, WI 53703 608-266-2313 kristina.harris@wisconsin.gov image1.png image2.png image3.png image4.png
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