00. RFP for AE Services Tyler Building Renovation (DGS-30-300_07-22_rfp_ae_revised).pdf

DGS-30-300 (as modified for SCC) (Rev. 07/22) Page 1 of 10

REQUEST IFOR PROPOSALS

Issue Date: August 28, 2026 RFP #: SCC-26-001-FAC

Title: A/E SERVICES FOR TYLER BUILDING RENOVATION PROJECT

Project Code: 171-18454-000

Commodity Code: PROFESSIONAL SERVICES

Issuing Agency & Address: Virginia State Corporation Commission

Division of Supplier and Sourcing Management

1300 East Main Street

Richmond, Virginia 23219

Location of Work: 1300 East Main Street, Richmond, Virginia 23219

Period Of Contract: Single Project Services

All inquiries for information should be directed to: Kendra Briscoe kendra.briscoe@scc.virginia.gov

Sealed proposals for furnishing the services described herein will be received until 4:00 p.m. local time on

September 28, 2026. Proposals must be submitted electronically through the eVA system. Reference this

Request for Proposal (“RFP”) and attachments for further information.

In compliance with this Request For Proposals, which includes the attached Table of Contents and all provisions and appendices attached and referenced therein, and subject to all the terms and conditions set forth herein, the undersigned (the “Offeror”) offers and agrees to furnish the services described in the RFP cited above and submits this signed proposal, which includes this completed and signed page, the completed and signed Attachment C (Forms AE-1 through AE-6), and other data as required by the RFP.

It is understood that this proposal and the scope of services may be modified by mutual agreement in subsequent negotiations.

Name And Address Of Offeror:

_________________________________ Date:____________________________

_________________________________ By_______________________________ (Signature in Ink)

_________________________________ Typed Name:_______________________

_______________________Zip: Title:____________________________

FEIN/SSN # _______________________ Telephone No.( ) _______________

OPTIONAL PRE-PROPOSAL CONFERENCE: An optional pre-proposal conference will be held on September

11, 2026, at 9:00 AM at the Tyler Building. This conference will provide an opportunity to view representative portions of the Tyler Building.

mailto:kendra.briscoe@scc.virginia.gov

(Rev. 07/22) Page 2 of 10

TABLE OF CONTENTS

I. APPLICABILITY OF THE A/E MANUAL

II. PURPOSE

III. BACKGROUND

IV. INFORMATION AVAILABLE

V. SCOPE OF SERVICES

VI. PARTICIPATION OF SMALL BUSINESSES AND MICRO BUSINESSES

VII. PROPOSAL REQUIREMENTS

VIII. EVALUATION AND AWARD OF CONTRACT

IX. FEES

X. ATTACHMENTS

eVA Vendor Registration: The Offeror shall be a registered vendor in eVA. See the attached eVA

Vendor Registration Requirements (Attachment A).

(Rev. 07/22) Page 3 of 10

I. APPLICABILITY OF THE A/E MANUAL

Except as may be modified in this RFP or by the A/E Contract, the A/E Manual shall apply to the A/E

Contract awarded pursuant to this RFP. The A/E Manual is incorporated by reference into this RFP in its entirety.

Offeror's attention is directed to the A/E Manual (Chapter 2, Definitions), the Terms and Conditions of the A/E Contract, and the Supplemental General Conditions for the definitions of terms used in this

RFP. The terms "Agency" and "Owner" are used interchangeably in the material referenced in this

RFP and mean the Virginia State Corporation Commission (SCC) and with whom the successful

Offeror will enter into an A/E Contract.

The provisions of the A/E Manual and Terms and Conditions of the A/E Contract and Supplemental

General Conditions shall be construed as necessary to apply to the SCC. For example, the terms

“Commonwealth,” “Agency,” and “Owner” in the A/E Manual and Terms and Conditions of the A/E

Contract shall mean SCC.

II. PURPOSE

The purpose of this RFP is to solicit proposals with the intent to enter into a contract through competitive negotiations for Professional Services and related work by an architectural or engineering firm authorized to do business in the Commonwealth of Virginia with experience in providing

Professional Services and Nonprofessional Services for large-scale, multi-year high-rise office renovation projects on a congested urban site and, in particular, demonstrated success in the design of government buildings showcasing an elevated civic presence.

The A/E shall provide Professional Services for the Project described in Part V of this RFP consistent with the A/E Manual, as revised, and latest directives issued by the Division of Engineering and

Buildings (DEB) concerning construction, Nonprofessional Services, and Professional Services for new and renovated state buildings.

III.BACKGROUND

SCC is an independent government agency established in 1902 to regulate and oversee a wide range of business and economic activities within the state. SCC exercises authority over utilities, insurance, financial institutions, securities, retail franchising, and railroads while serving as Virginia’s central filing office for corporations and other business entities and implementing the Commonwealth’s

Health Benefit Exchange. Unique in its structure, SCC combines administrative, legislative, and judicial powers. Its mission is to balance the interests of citizens, businesses, and consumers by ensuring fair competition, protecting consumer rights, and promoting economic stability.

SCC carries out its services at the Tyler Building, 1300 East Main Street, Richmond, Virginia and additional offices in the Bank of America Building, 1111 East Main Street, Richmond, Virginia. The

Project will renovate and modernize the entirety of the Tyler Building to establish it as a modern office space reflecting an elevated judicial and government presence consistent with the important work of

SCC and harmonious with the General Assembly Building and other civic buildings in and being developed for the Capitol Square area of Richmond. The Project also will bring all SCC employees and operations together in the Tyler Building through the efficient and updated use of the available space.

The Project will entail a full interior renovation of the Tyler Building and replacement of major

(Rev. 07/22) Page 4 of 10 mechanical, electrical, plumbing, audio/visual, security systems, furniture, fixtures and equipment as well as roof elements.

The Tyler Building was constructed in 1991 and first occupied in 1993 and contains 327,508 gross square feet and 269,101 rentable square feet. The building contains 11 floors, a penthouse above grade, and an auxiliary office space located on Level 2 of the adjoining parking deck. Floors 1 through

5 each contain approximately 37,000 square feet per floor and floors 6 through 11 each contain approximately 16,000 square feet per floor. The auxiliary office space is 2,813 square feet with ingress/egress onto Main Street. A portion of the first floor is below-grade. Exterior entrances to the building are present at the first and second levels from Main and Bank Streets. The attached parking deck is owned by the Commonwealth of Virginia Department of General Services. Common utility and life safety systems are shared between the Tyler Building and parking deck; the deck and supporting utility infrastructure will need to remain in operation during renovation.

The building is constructed with concrete framing elements and decks. The exterior facade consists of granite panels as well as individual metal windows and curtainwall system. The roof system includes a built-up membrane. Interior construction includes drywall partitions; wood doors with metal frames;

vinyl, carpet, ceramic, and granite floor finishes; ceramic tile, paint, wood, and stone panel wall finishes; and acoustic ceiling tile and gypsum ceiling finishes. No significant interior renovations have been completed since construction, but several mechanical system replacements were completed in

2010.

The Tyler Building is owned by SCC. The real property within and on which the Tyler Building is constructed is owned by the Commonwealth of Virginia Department of General Services.

The Project will renovate the building to accommodate a future headcount of not less than 883 FTEs, plus at least three courtrooms, hearing rooms, judicial offices, and public service spaces. Most, if not all, interior mechanical, electrical, plumbing, audio/visual, and security systems will be replaced. A commercial kitchen will be decommissioned as part of the renovation.

General Program Requirements and Finishes

The finished Project will provide modern, attractive, and welcoming office environments that meet the needs of today’s workforce and maintain long-term functional and aesthetic relevance. Courtrooms, hearing rooms, and judicial offices will have an elevated level of finish and commensurate with the civic importance of judicial proceedings. Public spaces for accessing and interacting with staff of SCC

Clerk’s Office and for participating in public hearings and meetings will be finished at the same elevated level as the courtrooms. All ground floor, public access areas, courtrooms, hearing rooms, and public meeting spaces will include enhanced security features. Enhanced security features will be utilized to ensure only authorized access to, and the security of, non-public work and office areas.

A/E Services must accommodate meetings with and input from numerous stakeholders, including the

SCC Commissioners, Division Directors, and Chief Administrative Officer. There are three

Commissioners, the work of whom are supported by nine regulatory divisions, three legal divisions, and eight administrative divisions.

Optional Project A/E Services for Swing Space

The following services are optional and will be awarded at the discretion of SCC if necessary.

SCC plans to lease office space in the Richmond metropolitan area (“Swing Space”) to serve as temporary offices for SCC operations during the renovation of the Tyler Building. The Swing Space

(Rev. 07/22) Page 5 of 10 will consist of approximately 50,000 square feet of Class A or B office space.

A/E Services for the Swing Space will consist of designing fully functional temporary workspaces

(“Test Fit”) for use by approximately 200 employees each day plus a public-facing and accessible space for use by the Clerk of the Commission, courtroom, hearing room(s), large conference room(s), and small conference rooms. A/E Services also will include related support spaces, such as bathrooms, kitchens, storage, etc. The Test Fit design should include modular or reconfigurable layouts to support hot desking, pop up meetings, and rotating use of space by different employees or teams. If required, the A/E shall provide working drawings for the buildout of Swing Space for temporary occupancy by

SCC for 24 to 36 months.

A/E Services for Swing Space will require A/E meetings with and input from numerous stakeholders, including the SCC Commissioners, Division Directors, and Chief Administrative Officer to ascertain the needs of each Division for occupancy of Swing Space. The A/E may also be required to work with the Swing Space lessor to ensure the working drawings for Swing Space are coordinated with and compatible with the lessor’s requirements and existing spaces and mechanical and other systems, and fully compliant for issuance of the appropriate permits by the City of Richmond (“Swing Space

Working Drawings and Coordination”).

IV. INFORMATION AVAILABLE

The Agency has a property survey, facility assessment, space study, anticipated space standards, original construction drawings, limited interim renovation drawings, and preliminary roof renovation drawings that are available for examination in the Agency's office located at 1300 East Main Street, Richmond, Virginia. For appointments to examine the documents or access them electronically, contact Kendra Briscoe at kendra.briscoe@scc.virginia.gov. Offerors will be required to sign a

Confidentiality and Nondisclosure Agreement in the form of Attachment K to review the available information.

Design-not-to-Exceed Budget:

The estimated Design-not-to-exceed Budget for the Project (excluding services for the Swing Space) is $74,100,000.

V. SCOPE OF SERVICES

Section III above describes the program, siting, appearance, aesthetics, functional arrangement, and level of quality desired by the Agency.

The selected A/E shall furnish all expertise, labor and resources for complete design and construction period services for the Project in accordance with the requirements of the A/E Manual. The following generally highlights the services that the A/E will be required to perform:

A. Refine, clarify, and define the Agency’s Project description, data, and requirements as necessary to develop a Schematic design of the Project which meets the Agency’s requirements and is within the stipulated “design-not-to-exceed” construction budget.

Respond to all DEB and other agency review comments and resolve outstanding design issues at the various phases by taking appropriate action in the design of the Project.

B. Develop a Preliminary Design submission consistent with the requirements of the RFP and

A/E Manual. Respond to all DEB and other agency review comments and resolve outstanding design issues prior to submission of construction documents.

mailto:kendra.briscoe@scc.virginia.gov

(Rev. 07/22) Page 6 of 10

C. Provide complete construction Contract Documents and Plans with professional seals and signatures in accord with the procedures of the A/E Manual. Documents must be complete and ready for bidding not later than June 30, 2028.

D. Assure that the construction Contract Documents and Plans are in conformance with generally accepted architectural and engineering practices and comply fully with all applicable codes and regulations including, but not limited to, the Virginia Uniform Statewide Building Code, and the accessibility standards referenced in the CPSM.

E. Provide Specifications which reflect current requirements, standards and product availability.

F. Where applicable, develop and prepare construction documents for an Erosion and Sediment

Control Plan and a Stormwater Management Plan. Obtain approvals from required agencies.

G. Where applicable, coordinate entrance design with and obtain approval from the Virginia

Department of Transportation office having jurisdiction.

H. Coordinate the design of utility connections with local utility provider and obtain necessary approvals. Agency will pay filing fees and connections charges, as required.

I. Prepare A/E cost estimates for the Project per the A/E Manual.

J. Represent the Agency by presenting necessary oral and/or graphic presentations to State

Agencies such as the Art and Architectural Review Board, the Division of Engineering and

Buildings or any other group having interest in the Project.

K. Complete all forms and documents in formats required by the A/E Manual and process in accord with the Agency's instructions.

L. Provide services to assist the Agency in the procurement and award of the construction contract.

M. Provide services for the construction phase, as required by the A/E Manual, for the administration of the contract.

N. Provide audio/visual design services for courtrooms, hearing rooms, and meeting rooms and design services for enhanced security in sensitive areas.

O. Provide interior design services.

VI. PARTICIPATION OF SMALL BUSINESSES AND MICRO BUSINESSES

The Agency encourages the participation of small businesses, businesses owned by women, minorities, and service-disabled veterans, military family-owned businesses, and employment services organizations

(each a “SWaM / SDV Business”) in the delivery of the A/E Services. SWaM / SDV Business participation may be through the Offeror itself and/or as a Subcontractor, Consultant, and/or Supplier to the A/E.

The Offeror shall include in its proposal a plan to utilize SWaM /SDV Businesses in the delivery of the

A/E Services to meet the Agency’s SWaM Business Participation Goal of twenty (20) percent. The

(Rev. 07/22) Page 7 of 10

Offeror’s plan shall be submitted on Parts II and III of the form provided as Attachment B (the “SWaM

Procurement Plan”).

VII. PROPOSAL REQUIREMENTS

A. Proposals shall be signed by an authorized representative of the A/E. By submitting a proposal, the Offeror certifies that all information provided in response to this RFP is true and accurate. Failure to provide information required by this RFP will ultimately result in rejection of the proposal.

B. Proposals should be prepared simply and economically, providing a straightforward, concise description of the A/E's capabilities for satisfying the requirements of the RFP. Emphasis should be on completeness and clarity of content.

C. The Offeror’s proposal shall include: the completed and signed RFP cover page 1; the completed and signed Attachment C (Forms AE-1 through AE-6); the completed and signed

Attachment B (SWaM Procurement Plan). The proposal shall be bound, either electronically or physically, in a single volume where practical.

D. All documentation submitted with the proposal shall be included in the bound volume(s).

Elaborate brochures and other representations beyond those sufficient for presenting a complete and effective proposal are neither required nor desired.

E. Any information thought to be relevant, but not specifically applicable to the enumerated scope of Services, may be provided as an appendix to the proposal. If publications are supplied by the Offeror to respond to a requirement, the response should include reference to the document number and page number. Publications provided without such reference will not be considered relevant to the RFP.

F. To reduce the effort and expense of responding to the RFP, provide uniformity in the type of information requested, and enhance the review and evaluation process, Attachment C (Forms

AE-1through AE-6) shall be completed and included with Offeror’s proposal.

G. Descriptions of these forms and instructions for completing Attachment C (Forms AE-1 through AE-6) are included in the A/E Manual.

H. Trade secrets or proprietary information submitted by a competing Offeror will not be disclosed to the public or to competitors, provided the Offeror has invoked the protection of

Section 2.2-4342, Code of Virginia, in writing by (1) marking only the trade secrets and/or proprietary information either prior to or upon submission of the data or materials to the

Agency, (2) identifying the data or other materials to be protected, (3) stating the reasons why protection is needed, and (4) the Offeror and its designation otherwise fully complies with

Section 2.2-4342, Code of Virginia. The classification of an entire proposal document as proprietary or trade secrets is not acceptable and may result in the entirety of the Offeror’s proposal being subject to disclosure and the rejection of the proposal.

VIII. EVALUATION AND AWARD OF CONTRACT

A. Evaluation Criteria: Proposals shall be evaluated by the Agency using the following criteria:

1. Expertise, experience, and qualifications of the Offeror’s primary personnel in each

(Rev. 07/22) Page 8 of 10 discipline required to provide the services described in Section V, Scope of Services.

This includes, but is not limited to:

a. Demonstrated experience in the design of modern, attractive, and welcoming office environments that meet the needs of today’s workforce and maintain long-term functional and aesthetic relevance.

b. Proposed approach and demonstrated capability to collaborate effectively with organizational leadership to understand operational mission requirements and telework expectations, ensuring the development of space solutions that maximize efficiency, support productivity, and align with organizational objectives.

2. Expertise, experience and qualifications of any special consultants proposed for providing the services described in Section V, Scope of Services.

3. Geographic location of the Offeror’s office where work will be performed in relation to the Project location.

4. Offeror’s current and projected workload, plan to complete the scope of services, and ability to complete the work in a timely manner.

5. Expertise and experience of the Offeror in providing services on projects of similar size, scope, and features as those required on the Project.

6. Qualifications and experience of the proposed project manager for the Project.

7. Offeror’s recent (past 10 years) experience / history in designing projects within an established "Design-not-to-exceed" budget.

8. Offeror’s experience in providing services in conformance with the A/E Manual, State's Construction and Capital Outlay procedures including Codes, Standards, Accessibility and Building Efficiency.

9. Use of SWaM / SDV Businesses as part of the services.

10. Size of the firm relative to the size of the Project.

11. Financial Responsibility as evidenced by the Offeror carrying insurances required by the A/E Contract.

12. The Offeror's overall suitability to provide the required services within the Project's time, budget, and operational constraints.

13. The comments and/or recommendations of the Offeror's previous clients, as well as other references.

Proposals will be evaluated using the information and responses timely and properly provided by each Offeror. Offerors will be ranked based on their ability to exceed, meet, or not meet each of the evaluation criteria.

B. AWARD OF A/E CONTRACT: After evaluation of the Proposals received in response to the

RFP, the Agency shall engage in individual discussions and interviews with two or more

Offerors with professional competence to provide the required services and deemed fully

DGS-30-300

(Rev. 07/22) Page 9 of 10 qualified, responsible, and suitable and on the basis of the ranking of the Offerors’ initial proposals. Repetitive informal interviews are permitted. Offerors shall be encouraged to elaborate on their qualifications, performance data, and staff expertise relevant to the proposed contract. Offerors may also propose alternate concepts or methodology.

At the conclusion of the informal interviews and based on the evaluation factors set forth in

Section VIII and the information provided and developed in the selection process to this point, the Agency shall again rank, in the order of preference, the interviewed Offerors whose professional qualifications and proposed services are deemed most meritorious. The Agency’s ranking of an Offeror’s proposal is not the sole factor for award.

Negotiations shall then be conducted with the Offeror ranked first. If a contract satisfactory and advantageous to the Agency can be negotiated at a fee considered fair and reasonable, the award shall be made to that Offeror. Otherwise, negotiations with the Offeror ranked first shall be formally terminated and negotiations conducted with the Offeror ranked second, and so on, until a contract can be negotiated at a fair and reasonable fee. Should the Agency determine in writing and in its sole discretion that only one Offeror is fully qualified, or that one offer is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated with and awarded to that Offeror.

IX. FEES

The fee for A/E Services shall be negotiated on a lump sum basis considering the Scope of Services required, the estimated manhours required for each level/discipline, and the typical labor rates for the various skill levels required for the Services. The A/E’s fee proposal will be submitted to the Agency in the event of negotiations with the Offeror substantially in the form of the A/E Fee Proposal

Worksheet (DGS-30-012 CO-2.3) attached as Attachment D. A Memorandum of Understanding prepared by the Agency will document the negotiated acceptable labor rates for the various levels/disciplines and these rates will be used for any hourly rate work of the A/E that is authorized by the Agency (see Attachment E for template for the MOU).

X. ATTACHMENTS

Attachment A: eVA Vendor Registration Requirements (DGS-30-384)

Attachment B: Small Businesses and Businesses Owned by Women and Minorities and Service-

Disabled Veterans Forms (DGS-30-360, as modified for Owner) (SWaM

Procurement Plan)

Attachment C: Architectural/Engineering Firm Data, Forms AE-1 through AE-6 (DGS-30-004)

Attachment D: A/E Fee Proposal Worksheet (DGS-30-012, Form CO-2.3)

Attachment E: Format for the Memorandum of Understanding (for an A/E Contract) (DGS-30-258, as modified for Owner)

Attachment F: Format for Contract Between Owner and Architect/Engineer for Professional Services

(DGS-30-016, as modified for Owner)

Attachment G: Terms and Conditions of the A/E Contract

Attachment H: Supplemental General Conditions

DGS-30-300

(Rev. 07/22) Page 10 of 10

Attachment I: SWaM / DSV Business Reporting Form

Attachment J: State Corporation Commission Administrative Review of Procurement Decisions, dated October 6, 2015

Attachment K: Confidentiality and Nondisclosure Agreement