Print, Copy & Mail Services, and Printed Promotional Products

The Massachusetts Print, Copy & Mail Services and Printed Promotional Products multi-award vehicle (OFF48) provides a comprehensive statewide contract for procuring printing, copying, mailing, and promotional product services. The vehicle covers four primary service categories: Printing Services, Copying Services, Mailing Services, and Printed Promotional Products, enabling Massachusetts state agencies, local governments, public schools, higher education institutions, and non-profit organizations to efficiently acquire these essential services. Vendors offer environmentally preferable products with varying recycled content percentages and support sustainable procurement practices, ensuring agencies can meet green purchasing objectives while accessing a wide range of printing and related services.

The contract is managed by the Operational Services Division (OSD) and features 24 prime contractors, with an initial five-year performance period from July 1, 2022, to June 30, 2027, and a potential two-year extension option. Covering all fourteen Massachusetts counties, the contract is a competitive solicitation with an estimated total value of approximately $20 million. Purchasing is conducted through COMMBUYS, the state's electronic marketplace, with vendors required to provide pricing based on percentage discounts off manufacturers' suggested retail prices. Many contractors offer prompt payment discounts ranging from 0-5% and demonstrate commitments to supplier diversity, including Women-Owned Business Enterprise (WBE) and Minority Business Enterprise (MBE) certifications.