Off-Site Secure Record Storage and Retrieval

The North Dakota Off-Site Secure Record Storage and Retrieval contract (SC100) provides comprehensive document management services for state and local government entities. The vehicle enables secure, climate-controlled off-site storage with specialized retrieval capabilities, including next-day delivery for orders placed before 3:00 PM and rush delivery within 4 business hours for urgent requests. Key service features include maintaining an inventory database, secure delivery and retrieval of records, after-hours access, and full confidentiality. The contract covers storage in a facility meeting national fire protection standards, with 24-hour monitored intrusion alarms and comprehensive disaster recovery protocols.

The contract is awarded to AAction Movers, located in Bismarck, North Dakota, and operates as a cooperative purchasing contract available to state entities, higher education institutions, government agencies, nonprofit organizations, tribal agencies, and transportation providers. The current contract term runs from January 1, 2019, to December 31, 2028, with pricing structured at $0.19 per cubic foot for storage in 2019, increasing to $10.00 per cubic foot in subsequent years. Delivery fees are set at $30.00 per occurrence, and record retrieval costs $1.00 per box. The contract type is a term contract with multiple renewal options, covering the entire state of North Dakota and providing flexible purchasing options for participating entities.