IT - Board Management Software

The North Dakota Board Management Software state-wide contract provides comprehensive Software as a Service (SaaS) solutions for board and management collaboration across governmental and nonprofit entities. The vehicle enables eligible organizations, including state agencies, higher education institutions, counties, cities, townships, educational entities, governmental boards, tribal agencies, transportation providers, and the International Peace Garden, to access board management software through a cooperative purchasing agreement. The contract, awarded to Pervasent Software Inc., offers a scalable solution deployable on Microsoft Teams or SharePoint, with pricing structured in user-based tiers and initial coverage for 60 users.

The contract, identified as Term Contract Number 001-PERV, is managed by the North Dakota Office of Management and Budget and covers a five-year performance period from March 11, 2024, to March 1, 2026, with potential for two additional 12-month renewals. Pervasent Software Inc., a California-based corporation, serves as the prime contractor, with annual fees ranging from $8,400 to $10,210.25 and a maximum annual increase of 5%. The vehicle's cooperative purchasing structure allows multiple ordering agencies to participate by executing a Participating Addendum, with comprehensive service level agreements covering system availability, response times, maintenance, and data security. The contract also incorporates a Third-Party Risk Management (TPRM) program requiring annual security assessments.