Information Technology Umbrella Contract – Distributor Based

The Information Technology Umbrella Contract – Distributor Based provides New York State agencies and authorized users with streamlined procurement of software, hardware, and related information technology services through a competitive Request for Quotes process. The contract encompasses two primary lots: Lot 1 covers software products, commercially available maintenance and support services, and related software services; Lot 2 covers hardware products including new, refurbished, and remanufactured items, telecommunications equipment, appliances, and storage solutions. The contract explicitly prohibits the purchase of all cloud products regardless of manufacturer and excludes products from manufacturers that maintain separate direct contracts with the New York State Office of General Services. Related services are limited to installation, implementation, configuration, pre-packaged training, and volume license agreement management, capped at 20 percent of total product purchases. Pricing is structured using fixed cost-plus or cost-minus percentages applied to contractors' manufacturer costs, with contractors required to submit competitive quotes that are evaluated on a lowest-price basis.

This statewide contract is administered by the New York State Office of General Services and is available to all state agencies and authorized non-state entities including political subdivisions, local governments, public authorities, school and fire districts, libraries, and nonprofit organizations throughout New York State. The prime contractors awarded positions are Dell Marketing L.P., Insight Public Sector Inc., SHI International Corp., and Mobile Communications America Inc., each authorized to provide both software and hardware products under both lots. The contract period extends from December 7, 2016, through December 6, 2026, with no specific aggregate contract value identified. The contract operates on an indefinite delivery, indefinite quantity basis with fixed cost-plus pricing percentages throughout the term, and includes no minority business enterprise, women business enterprise, or service-disabled veteran-owned business participation goals due to limited subcontracting opportunities.