FY27 Bourg Finisher Booklet Maker Maintenance - Small Purchase with Sole Source Conditions

The State of Illinois, through its Admin Services contracting organization, awarded an Open Market Small Purchase contract to Xerox Corporation for electrical copying equipment maintenance services. The contract, designated 27-492DOR-ADMIN-P-96710, carries a total contract value of $10,476.00 and is effective from July 1, 2026, through June 30, 2027. The services procured fall under the Unified Nations Standard Products and Services Code 72154065 (Electrical copying equipment maintenance) and the National Institute of Governmental Purchasing code 93927 (Copy Machine Maintenance and Repair), indicating the scope encompasses maintenance and repair services for copying equipment utilized by state agencies.

Xerox Corporation, as the prime contractor, is obligated to comply with the State of Illinois Standard Terms and Conditions, including maintenance of General Commercial Liability insurance with limits of $1,000,000 per occurrence and $2,000,000 annual aggregate, Workers' Compensation insurance as required by law, and three-year record retention requirements. The State retains the right to terminate the contract for convenience with thirty days' written notice or for cause, and all submissions and contract administration activities must be conducted through the State's BidBuy electronic submission system in accordance with Chief Procurement Office Notice 2023.12.