Fleet Management Software System

The State of Illinois, through the Department of Central Management Services (CMS), Division of Vehicles, awarded a Blanket Competitive Sealed Proposal contract to Guidehouse Inc. (Vendor Registration IPG-0673170) for the design, implementation, and ongoing support of a Fleet Management Software System (FMSS). The contract, designated 26-416CMS-BOSS4-P-91188, was awarded on June 8, 2026, with a total contract value of $4,860,546.95 for an initial nine-year term through June 7, 2035. All services are to be performed in the United States, with the solution built on Hexagon's HxGN EAM cloud-based platform hosted on Amazon Web Services infrastructure.

The deliverables encompass comprehensive consulting services, software licensing, implementation, system integration, training, and ongoing maintenance and support. Line item pricing reflects tiered consultant labor rates ranging from $140 to $300 per unit for various service levels, including kickoff, production environment support, maintenance, and upgrade activities. The contract includes annual software licensing fees for years one through nine, escalating from $303,038.40 to $429,865.76, along with post-production support services. The system is designed to support approximately 300 basic users, 150 advanced users, and 5-10 administrators, with integration capabilities to existing state systems including SAP, WEXLink, and GeoTab telematics. Subcontractors identified with annual values exceeding $100,000 include EAM Solutions LLC, Marucco, Stoddard, Ferenbach & Walsh, Inc., and NGI Management Inc.