WVSDB Internal Cameras and Sensors

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Schools for the Deaf and the Blind (WVSDB), is requesting quotes for the purchase and installation of internal and external security cameras and related construction services at the WVSDB campus in Romney, West Virginia, with quotes due September 29, 2026, and a mandatory pre-bid meeting on September 8, 2026.

The scope comprises approximately 58 network surveillance cameras: up to 50 interior Cisco Meraki MV22X dome cameras (or equal), up to 5 exterior Cisco Meraki MV63X dome cameras (or equal), and 3 Cisco Meraki MV84X 360-degree four-headed cameras (or equal). All equipment must be new and commercially available with manufacturer support. Cameras must include varifocal lenses, built-in infrared illuminators, motion analytics, encryption capabilities, and cloud-augmented storage with minimum five-year software, cloud, and device licenses. Delivery is F.O.B. destination within 30 calendar days of award and purchase order receipt.

Vendors must hold a West Virginia contractor's license and submit a signed drug-free workplace affidavit. A 5% bid bond is required at submission; the apparent successful vendor must provide performance and labor/material payment bonds each equal to 100% of the contract value prior to award. Commercial General Liability and Automobile Liability Insurance of at least $1,000,000 per occurrence are mandatory. Contract term is fixed at 250 days from notice to proceed.

Award will be made to the vendor providing the lowest overall total cost meeting specified requirements. The contract is contingent upon legislative appropriation of funds, and the State reserves the right to cancel with 30 days' written notice if materials or workmanship do not conform to specifications. Written questions are due September 15, 2026, by 2:00 PM EST to James W. Atkins at james.w.atkins@wv.gov.