Workplace Supplies & Services

The State of Kansas Department of Administration, Office of Procurement and Contracts is requesting proposals to establish multiple open catalog contracts with qualified vendors for workplace supplies and services on an as-needed basis, with proposals due August 11, 2026 at 2:00 p.m. Central Time. Multiple awards will be made to all responsive and responsible vendors meeting specifications and offering competitive pricing.

Eligible preference programs include Disabled Veteran Owned Business, Certified Business Bidder, and State Use Purchases categories. Bidders must obtain a current Tax Clearance Certificate from the Kansas Department of Revenue and submit it with their bid.

The scope encompasses uniforms (rental, lease, and direct purchase), floor mats, mops, towels and linens, first aid and safety supplies, automated external defibrillators (AEDs) with associated services, and related workplace supplies and services. All products must be first quality, new and unused, shrink and fade-resistant, and suitable for institutional or industrial use. Vendors must respond to customer service inquiries within three business days during normal business hours, with emergency after-hours support available. For orders exceeding $5,000, agencies must issue Request for Quote forms to all awarded vendors in the applicable category and award to the lowest overall price meeting specifications.

The initial contract term runs from the date of award through August 31, 2031 (five years). Pricing shall remain firm for the entire contract period, with prices net delivered and F.O.B. destination, prepaid and included in the bid. Contractors must pay a 1% administrative fee on all purchases made under the contract, due within 30 days following each quarter. Payment terms are net 30 days, with electronic funds transfer required unless a hardship exception is approved. The State accepts Procurement Card (P-Card) payment with no additional charges.

Questions must be submitted in writing to Procurement Officer Bridget Martinez by end of business July 24, 2026. No pre-bid conference is scheduled. Bids must be submitted electronically to procurement@ks.gov. All bids must include completed Boycott of Israel forms, Sexual Harassment forms, and Immigration Reform and Control certifications.