West TN Emergency Generator Maintenance

The Tennessee Department of Disability & Aging is requesting bids for a five-year emergency generator maintenance contract at the West Tennessee Regional Office and Community Homes under ITB, with proposals due July 30, 2026 and written questions due July 22, 2026 at 2:00 PM CST.

The scope covers inspection, preventive maintenance, testing, repair, and emergency service for 14 natural gas and diesel-powered generators across multiple facilities. The contractor must maintain a two-hour emergency response time (24/7/365) and a 24-hour non-emergency response time (excluding weekends and holidays). Annual maintenance includes fuel system service, lubrication changes, cooling system flushing, exhaust inspection, battery testing, and load transfer testing. Quarterly maintenance covers fuel and oil level checks, hose inspections, filter cleaning, and visual inspections. Load bank testing requires diesel generators to operate at 25%, 50%, and 75% of nameplate capacity for two continuous hours; natural gas and propane generators require four-hour test durations. All work must comply with NFPA 110 standards and manufacturer procedures.

Pricing is firm and fixed for the contract term. Planned maintenance services are bid as unit prices covering incidental parts, materials, supplies, and consumables. Emergency and non-emergency repair labor is billed at awarded hourly rates plus parts at contractor cost minus applicable sales tax plus 15%, supported by original purchase invoices. The contractor must hold current electrical and mechanical licenses, maintain technicians certified for specified equipment, sustain 24/7 staffing capacity, stock replacement parts, and provide a one-year warranty on parts and labor.

Prospective bidders must register with the Tennessee Supplier Portal prior to contract issuance and comply with Tennessee Department of Revenue registration, workers' compensation requirements, and nondiscrimination attestation. The contractor must maintain comprehensive insurance with minimum limits of one million dollars per occurrence. A site visit is available and should be coordinated with Facility Manager Jesse C. Johnson at (901) 229-3791. The State has an option to extend the contract for up to 180 days under the same terms. No minimum purchase guarantee applies.