Web-Based Preparedness Application

The Kansas Department of Health and Environment, Bureau of Community Health Systems (BCHS), is requesting proposals for a cloud-based web application to support emergency preparedness, incident management, and healthcare resource management functions across the state, with proposals due July 28, 2026 at 2:00 PM CST. The application must support 5,000 concurrent users for Incident Management and 2,000 concurrent users for Bed Availability functions without per-seat or per-use license fees, and all data must remain physically located in the United States with no access by contractor employees or authorized individuals outside the U.S. — a critical security and sovereignty constraint.

The scope comprises two functional areas: an Incident Management system adhering to National Incident Management System (NIMS) and National Response Framework standards, and a Bed Availability and Resource Management platform for tracking healthcare facility resources and situational awareness. The application must maintain 99.95% uptime availability, require multi-factor authentication for all users, and comply with Kansas data security statutes including K.S.A. 75-7244 and S.B. 291. The vendor must provide a dedicated point of contact, monthly meetings with BCHS staff, and 24/7 help desk support.

The contract period extends from final signature through three years, with an option to renew for two additional twelve-month periods. Pricing must remain firm for the entire contract period and all renewals, with payment terms at Net 30 days. No monetary bid guarantee is required. The successful bidder must submit a comprehensive timeline for pilot testing, production deployment, user onboarding, and ongoing technical support and maintenance. Prospective bidders must request an official invitation from Procurement Officer Tyrone M. Gasper at least 24 hours before the bid closing date. Questions requesting clarification must be submitted via email in Microsoft Word format no later than close of business on June 26, 2026. No pre-proposal conference is scheduled. All bids must include a current Tax Clearance Certificate from the Kansas Department of Revenue, a Certification Regarding Immigration Reform and Control form, and completed forms regarding Boycott of Israel, Sexual Harassment, and acceptance of State of Kansas terms and conditions. Bidders may claim Kansas Bidder Preference Program benefits if eligible, including Disabled Veteran Owned Business or Certified Business categories, with supporting documentation required.