Water Cooler Services

The Town of North Smithfield, Rhode Island, located in Providence County, is seeking a bottled water service provider through a Request for Quote (RFQ) for municipal facilities. The procurement covers an annual estimated water service requirement from July 1, 2025, through June 30, 2026, with potential for two one-year extension options. The contract requires delivery of five-gallon water containers to four municipal locations: Highway Department (2 coolers, 5 bottles), Police Station (7 coolers, 25 bottles), Town Hall (2 coolers, 8 bottles), and Water & Sewer Department (1 cooler, zero bottles). Vendors must provide deliveries strictly within specified timeframes: Monday through Wednesday from 8:00 a.m. to 4:00 p.m., Thursday from 8:00 a.m. to 7:00 p.m., and Friday from 8:00 a.m. to 12:00 p.m., excluding Rhode Island holidays. Evaluation criteria will prioritize the lowest dollar amount and best delivery time, with additional requirements including FDA water quality standards compliance, plastic cup provision, and manufacturers' warranties. The bid is due on Wednesday, July 16, 2025, at 10:00 a.m., with a public bid opening scheduled for Thursday, July 17, 2025.

The RFQ does not specify specific set-aside designations or restrictions on responding organizations. Vendors must submit a service ticket signed by a North Smithfield employee documenting bottle deliveries and empty container pickups, with invoices to be submitted to the Finance Department. The successful bidder will be required to provide a W-9 within ten calendar days of award. While specific budget ranges are not explicitly detailed, the procurement suggests a firm-fixed pricing structure for the annual water service. The contract appears to be open to any qualified water service provider capable of meeting the specified delivery requirements, technical specifications, and municipal facility needs. No information is provided about incumbent vendors or existing infrastructure requirements that would necessitate specific technological integrations.