Warden file folders

The South Carolina Department of Corrections issued a solicitation (FB 5400024030) for Warden File Folders to be used by the Division of Classification and Inmate Records in Richland County. The procurement seeks two line items: 2,500 prenumbered yellow 25-point pressboard folders and 1,000 non-numbered folders, both letter-sized at 12-1/4" W x 9-1/2" H. Specific requirements include straight-cut tabs, four SafeShield fasteners, kraft dividers, with packaging of 10 folders per box and 50 per carton. The preferred brand specification is SMEAD 26800. The original bid opening was scheduled for September 13, 2022, which was subsequently extended to September 22, 2022, at 10:00 AM, with award notification rescheduled to September 28, 2022. Vendors were required to submit questions by September 6, 2022, and sealed offers to the SC Department of Corrections Purchasing Branch. Evaluation criteria focused on selecting the lowest responsible and responsive bidder, with delivery requirements mandating all items be new and delivered within 30 days of purchase order receipt. Late delivery penalties range from 5% to 20% depending on the duration of delay.

The solicitation included standard South Carolina procurement requirements, mandating vendor registration and compliance with state certification processes. Vendors were required to provide documentation regarding debarment, ethics compliance, and maintain a drug-free workplace. The procurement included preference statutes favoring South Carolina and U.S. end products, with potential advantages for resident vendors maintaining in-state offices. The contract was ultimately awarded to Columbia Business Forms, LLC, a local vendor in Columbia, South Carolina. The total awarded contract value was $11,835.00, with prenumbered folders priced at $3.15 per unit (totaling $7,875.00) and non-numbered folders at $3.96 per unit (totaling $3,960.00). The contract term was set for six months from the effective date, with the possibility of pricing adjustments limited to renewal terms and not exceeding Producer Price Index increases. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documentation.