Videos and Virtual Event Hosting for Conversations with Funders

The Oregon Business Development Department, acting on behalf of the Oregon Cultural Trust, is conducting a Request for Proposals (RFP) for video production and virtual event hosting services. The procurement seeks an experienced video production firm to create up to ten introductory videos for the "Conversations with Funders & Partners" event webpage and to host a live virtual event with multiple break-out room management capabilities. Specific deliverables include high-quality video recordings to be completed in early January 2023, with a live virtual event scheduled for late February or early March 2023. Proposers will be evaluated based on their proposed approach, firm and team qualifications, and price and value. The evaluation criteria will assess the technical capabilities, professional experience, and cost-effectiveness of the submitted proposals. Interested vendors must submit their electronic proposals by 3:00 PM Pacific Time on December 29, 2022, with comprehensive documentation including a cover sheet, references, and detailed project methodology.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. No incumbent vendors or current contractors are identified in the available documentation. The procurement is open to video production firms with demonstrated experience in digital event production and video creation. The Oregon Cultural Trust has allocated a budget of $20,000 for this project, which will cover the production of introductory videos and the virtual event hosting services. The contract appears to be a fixed-price procurement focused on capturing and presenting content for the "Conversations with Funders & Partners" event. While specific integration requirements are not detailed, the selected vendor will need to work closely with the Oregon Cultural Trust to ensure the videos and virtual event meet the organization's communication and engagement objectives.