Valerus license

The South Carolina Department of Corrections issued Solicitation 5400025273 on May 8, 2023, for a comprehensive Valerus license and server procurement for its Camera Shop. The solicitation seeks six specific line items: eight 288TB recording servers with RAID, four application servers with failover capabilities, 1,100 Valerus Enterprise licenses for Vicon camera single edge devices, 250 Enterprise licenses for third-party single edge devices, 1,350 Enterprise Tier upgrade protection plans for five years, and two redundant application server licenses. All equipment must be new, with sealed bids required to be submitted to the SC Department of Corrections Purchasing Branch by June 1, 2023, at 10:00 a.m. The procurement timeline includes an award posting date of June 15, 2023, and a mandatory delivery requirement of 60 days following purchase order receipt. Vendors must submit pricing in U.S. dollars with unit prices for each line item, and the award will be made to the lowest responsible and responsive bidder. Potential bidders were instructed to submit any questions in writing to Chad Byrd, Procurement Officer, no later than five days prior to the bid opening.

The solicitation does not specify any specific set-asides or restrictions on vendor participation, though it allows for South Carolina end-product preference, U.S. end-product preference, and South Carolina resident vendor preference in accordance with state procurement regulations. Vendors must be registered as South Carolina vendors and include a signed Cover Page and Page Two with their submission. The contract was ultimately awarded to Wholesale Industrial Electronics, located in Columbia, SC, for a total evaluated amount of $478,781.74. The winning vendor's line item pricing ranged from $46.49 to $30,337.65 per unit. Standard state contract terms and conditions apply, including requirements for certification of independent price determination, debarment status, drug-free workplace compliance, and ethics compliance. No incumbent vendor was identified, and the solicitation did not outline specific integration requirements with existing infrastructure beyond the specified Valerus equipment and licensing.