TROOP N - HAZLETON DHQ - SNOW REMOVAL

The Pennsylvania State Police, specifically Troop N at the Hazleton District Headquarters located in Luzerne County, is seeking a qualified vendor to provide on-call snow removal and deicing services. The Invitation for Bid (IFB #6100064315) requires the selected contractor to perform snow removal using trucks/plows and hand shoveling in designated areas, as directed by the station commander. Bidders must complete a mandatory site visit on September 4, 2025, at 12:30 PM, with failure to attend resulting in automatic disqualification. Required documentation includes a comprehensive cost matrix, proof of site visit form, worker protection certification, current proof of insurance listing PSP as certificate holder, and current PA small business certification. All bid responses must be submitted electronically through the PA supplier portal by September 10, 2025, with written questions accepted until September 5, 2025, at 11:00 a.m. The contract scope includes snow removal estimated at 60 hours per visit, sidewalk clearing at 30 hours per visit, and application of 60 tons of granular deicing material, with potential for four one-year contract renewals.

This procurement is specifically designated as a Restricted Small Business Procurement, meaning only businesses certified as small businesses through the Department of General Services can submit bids. Vendors must comply with Pennsylvania's labor and workforce safety laws, including provisions for enhanced minimum wages of at least $15.00 per hour for employees directly performing contract services. Insurance requirements are stringent, with minimum coverage of $250,000 per person and $1,000,000 per occurrence for bodily injury and property damage. Contractors must also comply with criminal background check requirements, including federal fingerprint background checks for unescorted personnel. While specific budget ranges are not explicitly stated, the cost matrix provides a structured pricing template for vendors to propose rates across five potential contract years. The Commonwealth reserves the right to award the contract by line item and will compensate the contractor only for delivered and accepted services, with pricing to remain firm throughout the contract duration.