Cisco HyperFlex

The Village of Schaumburg, Illinois, located in Cook County, is seeking bids for Tree Supply and Planting Services through Invitation for Bid (IFB-2023-003), with proposals due by February 10, 2023, at 10:00 am via the Village's e-Procurement Portal. The procurement involves comprehensive tree supply and planting services for multiple tree species, including 15 Bald Cypress trees, 20 Elm varieties, 20 Hackberry trees, and additional tree types ranging from 1 to 20 trees per species. Contractors must supply field-grown, locally sourced trees within 100 miles of Schaumburg, meeting stringent specifications for caliper size, height, root ball characteristics, and overall tree health. Required qualifications include Illinois Department of Agriculture certification, comprehensive insurance coverage ($1,000,000 general liability), and compliance with state employment regulations. Evaluation criteria will focus on total extended costs, bidder's ability to meet planting schedules, and the potential to award line items to multiple bidders or a single contractor. The initial contract term runs from contract award through April 30, 2023, with the Village reserving the right to terminate with 30 days' notice and potentially extend services on a month-to-month basis for up to four additional months.

The solicitation does not explicitly identify specific set-aside designations for disadvantaged enterprises, though standard municipal anti-discrimination requirements are in place. Bidders must provide a 10% bid security and be prepared to furnish a performance bond covering 100% of the contract amount. While no incumbent vendors are mentioned, contractors must submit municipal government references and demonstrate a drug-free workplace policy. The bid requires comprehensive post-planting maintenance, including a mandatory one-year warranty where trees must maintain 75% survival with an intact central leader, and the Village will provide free water for planting and maintenance at the Engineering & Public Works Complex. Though specific budget ranges are not detailed, the solicitation allows for potential tree plantings in both spring and fall seasons, suggesting flexibility in project scope and potential contract value. Contractors will be responsible for tree installation, initial watering, and supplemental watering during the first season, with all trees requiring pre-planting inspection and tagging by the Contract Administrator.