Tree Risk Assessment Services

The West Virginia Department of Administration Purchasing Division has issued a Centralized Request for Quote (CRFQ) No. 0211 GSD2600000006 for Tree Risk Assessment Services, specifically targeting 38 oak trees identified on Exhibit C within Kanawha County, with potential expansion to the WV State Capitol Complex campus. The procurement seeks a qualified arborist consultant to perform Tree Risk Assessment Qualified (TRAQ) services at three levels: TRAQ 1 (limited visual risk assessment), TRAQ 2 (basic assessment examining roots, trunk, and crown), and TRAQ 3 (advanced assessment including aerial inspection, tissue sampling, and advanced testing). Vendors must possess specific professional certifications, including ISA Certified Arborist, ISA Board Certified Arborist, ASCA Registered Consulting Arborist, or SAF Certified Forester. The successful vendor will be required to provide comprehensive written reports within two weeks of assessment, detailing tree identification, assessment methodology, failure likelihood, potential impact consequences, and mitigation recommendations. Key procurement dates include technical questions due by September 16, 2025, at 2:00 PM, and quotes due by September 24, 2025, at 1:30 PM, with the primary contact being Tara Lyle, reachable at tara.l.lyle@wv.gov or (304) 558-2544.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract appears to be structured as a one-year master agreement with potential renewal options, and payment will be made hourly for services performed. While the Exhibit A Pricing Page currently shows all line items at $0.00, this suggests a competitive bidding process where the contract will be awarded to the vendor providing the lowest overall total cost while meeting specified requirements. The procurement covers a range of services including scheduled and emergency tree risk assessments, advanced assessments, and specialized testing methodologies such as tissue sampling, resistance drilling, tomography, and TreeRadar. The estimated service quantities range from 38 to 76 hours/services across different assessment and testing types. No incumbent vendor information is provided, and the document does not specify a precise budget range, indicating that final pricing will be determined through the competitive procurement process.