CRFQ GSD26_06 Solicitation Documents.pdf

This is a Request for Quotation (RFQ) issued by the West Virginia Purchasing Division on behalf of the General Services Division for Consultant Services - Tree Risk Assessment. The initial scope of work involves performing TRAQ 3 level assessments of 38 oak trees identified on Exhibit C, with the potential for future assessments on the WV State Capitol Complex Campus. The solicitation was released on 2025-09-11, with technical questions due by 2025-09-16 and bids closing on 2025-09-24 at 1:30 pm EST. The contract is a one-year term contract with potential renewal options.

The vendor must be qualified in arboriculture, with certifications such as ISA Certified Arborist, ISA Board Certified Arborist, ASCA Registered Consulting Arborist, or SAF Certified Forester, and must be Tree Risk Assessment Qualified (TRAQ). The assessment levels include a limited visual risk assessment (TRAQ 1), a basic tree risk assessment examining roots, trunk, and crown (TRAQ 2), and an advanced assessment including aerial inspection, tissue sampling, and advanced testing techniques (TRAQ 3). The vendor will provide a written report within two weeks of assessment, detailing tree identification, assessment methodology, failure likelihood, potential impact consequences, and mitigation recommendations. Payment will be made hourly for services performed, with the contract awarded to the vendor providing the lowest overall total cost meeting the specified requirements.