Trash pickup

Van Dyke Public Schools in Warren, Michigan is issuing a Request for Proposal for district-wide trash removal services covering 11 locations including three elementary schools, two middle schools, one high school, one early childhood center, one community center, one service building, and the administration building. The procurement requires refuse collection services using 8-yard dumpsters at most locations and one 6-yard dumpster at Washington Elementary, with pickup schedules varying by location and season, primarily on Mondays, Wednesdays, and Fridays during the school year (September through June) and alternate schedules during summer months. Sealed bids are due by May 5, 2026, at 2:00 PM at the district's Facilities and Operations office, with anticipated board action on May 18, 2026. The contract period is two years (July 1, 2026 through June 30, 2028) with potential renewal for additional years, provided annual price increases do not exceed 3 percent. Required qualifications include a minimum of five years of experience in trash removal services, all required state, federal, and local licenses and permits, and completion of all pickups by 10:00 AM on scheduled days. Contractors must submit sealed proposals with original signatures and two copies, including a completed proposal form with pricing broken down by building and season, pricing for additional pickups and roll-off dumpsters, business references (preferably from schools), a familial relationship disclosure statement, an Iran Linked Business Affidavit, and compliance certification regarding Michigan school code requirements. Additional evaluation considerations include the contractor's ability to maintain all containers, perform annual power washing and painting, replace damaged containers at no cost to the district, and properly dispose of refuse at approved landfills. A bid bond or certified check equal to 5 percent of the annual contract value is required as a good faith deposit, and contractors must maintain Workers Compensation coverage of $100,000 liability and $1,000,000 in vehicle, property damage, and public liability coverage.

The RFP does not specify set-aside designations or restrictions limiting responses to particular organization types, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors are identified in the procurement documents. No specific award value or budget range is disclosed in the available RFP summary; however, pricing should be submitted as monthly costs to allow evaluation of the total contract value for the 24-month period. The district reserves the right to reject any or all bids, award to other than the lowest bidder, suspend work, or terminate the contract for noncompliance with specifications or failure to maintain required service schedules.