Transportation Management System (Pavement)

The City of Waynesboro, Virginia, is requesting proposals from qualified engineering firms for pavement analysis and Pavement Management System updates, with proposals due August 12, 2026 at 2:00 p.m. All firms must hold Virginia engineering licensure—either as a prime consultant or through a qualified Virginia-licensed subconsultant identified in the proposal. This is the core eligibility gate.

The scope encompasses comprehensive survey of approximately 139 miles (272 moving lane miles) of city-maintained streets, plus 3.96 centerline miles of non-VDOT-funded streets, 20.62 centerline miles of alleys, and 8.53 centerline miles of stormwater alleys. Deliverables include existing-data review within Cartegraph Operations Management System, digital survey vehicle pavement condition assessment using LIDAR or equivalent technology, a five-year pavement maintenance plan, outreach materials, and GIS database integration. Data delivery must be in Cartegraph-compatible import format; third-party access to the city's existing Cartegraph database is not permitted. The city will operate the contract on a purchase order basis with net 30-day payment terms. No total contract price or budget amount is stated.

Evaluation criteria are firm qualifications and project team experience (25 points), experience with similarly-sized localities (25 points), understanding of scope of services (25 points), familiarity with City of Waynesboro (15 points), and references (10 points). All firms must carry Workers' Compensation (statutory), Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability for Engineers ($2,000,000 per occurrence / $6,000,000 aggregate). Firms must comply with Virginia Code 2.2-4311.2 by providing either a State Corporation Commission identification number or written explanation of non-applicability. The city reserves the right to cancel or terminate without penalty upon 60 days' written notice. Questions were due July 22, 2026, with responses posted July 24. Evaluation is anticipated to conclude August 26, 2026, with contract negotiations the week of August 31, 2026.