Town of Timnath Holiday Lighting Services

The Town of Timnath, Colorado is requesting proposals for seasonal holiday lighting services in designated public areas, with proposals due September 11, 2026 at 12:00 p.m. Mountain Time via the Rocky Mountain e-Purchasing System (BidNet).

The scope encompasses the Timnath Bridge along Harmony Road; approximately 43 light poles extending from the railroad tracks near 3rd Avenue through the school corridors; and town-owned deciduous trees along specified routes. Services include furnishing all labor, supervision, equipment, materials, transportation, traffic control, permits, installation, routine maintenance and outage response, removal, site restoration, and optional storage. The Town specifies commercial-grade LED lighting on the bridge, 5mm mini LED decorative lighting on poles, tree trunk and branch lighting, and C9 LED canopy lighting at 30–36 inch spacing. Contractors must maintain all required licenses and insurance, comply with OSHA, provide trained personnel, and deploy appropriate lift equipment.

Pricing must be itemized by service type: garland installation, light pole lighting, tree trunk and branch lighting, canopy lighting, maintenance and service, removal, optional storage, and optional warranty services. Contractors may offer cash discounts for payment within at least twenty days; absent such a discount, payment terms default to NET 30 days from invoice receipt or product acceptance, whichever is later. The Town is exempt from sales and excise taxes.

Proposals will be evaluated on four criteria weighted at 25 points each: technical approach and capability, relevant experience on comparable municipal or commercial projects within the past five years, qualifications of the proposed team, and price. Oral interviews are optional at the Town's discretion and may add up to 10 additional points. Proposals must not exceed ten pages excluding cover pages, dividers, and manufacturer specification sheets.

Questions are due September 2, 2026 at 12:00 p.m., with final responses released September 4. Contractor interviews are scheduled for the week of September 21–25. Intent to Award Notification is expected September 30, with contract award by October 1, 2026. Site inspection is urged; the Town reserves the right to hold in-person interviews at Timnath Town Center.