TNH115-2026-Auction Services

The Town of North Hempstead, Department of Finance-Purchasing Division (Manhasset, New York) is requesting sealed bids for surplus auction services under TNH115-2026-Auction Services, with bids due August 14, 2026 at 11:00 a.m. The Town encourages participation by Disadvantaged Business Enterprises (DBE) and Minority/Women-Owned Business Enterprises (M/WBE); bidders meeting these criteria should provide certification.

The scope covers auction services for surplus vehicles, equipment, furniture, and other municipal assets. Required services include facility visits to evaluate and retrieve items within ten days of request; auction strategy advice; comprehensive advertising and outreach; operation of a fully functional internet auction website with display and record-keeping capabilities; photographic documentation and detailed item descriptions; secure data erasure or destruction for electronic devices; customer support for bidder inquiries; shipment coordination or pickup arrangement at no cost to the Town; fund collection and monthly remittance of net proceeds; and relisting of unsold items without additional charges. The contractor must itemize Town terms and conditions, including items sold as-is with no warranty.

This is a requirements contract with no minimum mandatory purchases. The contract term is two years from award, with options to renew for two additional one-year periods at the Town's sole discretion, and the Town may extend any term by up to ninety days. Award is based on lowest overall commission percentages: commission charged to the Town (all-inclusive with no additional charges for travel, shipping, delivery, or labor), commission charged to buyers, and any credit card fees as a percentage of purchase. Bidders must submit required disclosure statements, non-collusion declarations, and financial condition statements. Absolute Auctions is identified as a prior contractor for an identical or substantially similar contract within the past five years. The bid opening is at the Purchasing Division, 220 Plandome Road, Manhasset, New York 11030.